Naval Information Warfare Center (NIWC) Atlantic

 

COVID-19 Information​​


Last updated: 10 July, 2020 08:00 EDT


UPDATED: NIWC LANT COVID-19 Screening Questionnaire

Updated: 10 July 2020 08:00 EDT

pdf-icon COVID-19 Screening Questionnaire (Updated 06 July 2020)

Ensure you are performing the Screening Questionnaire every morning, especially if you are going to the workplace. Attached is an updated version with a couple of changes:

--Question #1 has the expanded symptoms from CDC

--Question #4 has expanded the close contact guidelines to include close contact with someone who has symptoms but not yet tested. This is especially important for members of your household who may have symptoms; but it also applies elsewhere. This past Thursday alone, we had to quarantine over 20 personnel and secure seven spaces for employees who came to work and revealing they had sick household members. Part of our Return To workplace presentation given in April mentioned the culture shift we need to embrace regarding not coming to work sick, or even possibly so.

Screening Criteria (Review from previous guidance):

EFFECTIVE Until Further Notice, ALL NIWC LANT personnel (Military/Civilian/Contractor) will conduct a self-assessment by answering the questions in the attached COVID-19 Screening Questionnaire (Questions 1 - 4) prior to coming to the workplace.

NOTE: You do not need to fill out or turn in the questionnaire - simply report that you have done the self-assessment.

Military & Civilians should report results to their supervisor prior to entering the workplace.

On Site Service Contractors should conduct the self-assessment and report results to their contractor supervisor and government COR.

If you are teleworking, you should conduct the self-assessment but only report results if you are feeling sick.

Supervisors are responsible for tracking the status of their employees.

If you answer "YES" to any of the questions 1 - 4, YOU ARE DIRECTED NOT to come to the workplace. Contact your government or contractor supervisor/COR for further guidance. There are no exceptions to this policy.

*Question 3 Guidance: Personnel (MIL/CIV/CTR) should consult their supervisors prior to leaving the local area/state to determine any potential restriction of movement (ROM) impacts upon return. Workplace entry may be granted and ROM waived if proper travel protocols are met. These protocols are on the COG.


UPDATED: Stay-Home Mandates, State Surveillance Report and Travel Memo

Updated: 26 May 2020 14:30 EDT

Stay-Home Mandates are still in effect for some areas. Check your local news sources for status and updates.

It is extremely important that all employees adhere to all local government mandates and requests. However, local government restrictions should not prevent DOD civilian/military personnel from traveling to or from their places of federal duty or for their official duties. If you are required to travel to/from your places of duty or for other official duties, be sure to have the "OSD Travel Memo" found here along with your CAC to present if you are questioned by state or local officials.

If required to work onsite, shift work and other measures to ensure proper social distancing will be implemented. Supervisors must report who is onsite at all times to site managers, i. e. Corporate Operations Manager, appropriate OIC, or facilities managers on a daily basis. This will include Military, DOD Civilian and Contract personnel.


UPDATED: Base Access and Returning to the Worksite Preparation

Updated: 21 May 2020 11:30 EDT

While we are maximizing telework options and minimizing base access, there are still personnel who may need to come to the worksite for specific reasons for short durations.

Base/Installation access (for all sites) is NOT restricted to essential personnel. However, employees should continue to monitor installation-specific guidance in the event of future policy changes.

Before you leave your residence, all personnel will conduct a self-assessment by answering the questions in the COVID-19 Screening Questionnaire (Questions 1 - 4) found below prior to coming to the workplace:

COVID-19 Screening Questionnaire (Updated 18 Apr 2020)

You do not need to fill out or turn in the questionnaire - simply report that you have done the self-assessment.

Report results to your appropriate chain of command prior to entering the workplace. Supervisors are responsible for tracking the status of their employees.

If you answer "YES" to any of the questions, YOU ARE DIRECTED NOT to come to the workplace. Contact your chain of command for further guidance. There are no exceptions to this policy.

Additional Guidance for Question 3: Personnel should consult their chain of command prior to leaving the local area/state to determine any potential restriction of movement (ROM) impacts upon return. The COVID-19 State Surveillance Medical Intel document provides risk levels by state (and county in some cases). The following states are listed as High Risk per the COVID-19 State Surveillance Medical Intel Report (19 May 2020):

  • California, Colorado, Connecticut
  • Florida
  • Georgia
  • Illinois, Indiana, Iowa
  • Louisiana
  • Maryland, Massachusetts, Michigan, Minnesota
  • New Jersey, New York, North Carolina
  • Ohio
  • Pennsylvania
  • Tennessee, Texas
  • Virginia
  • Washington

Local Area is defined as a 65 mile radius.

If you do travel domestically outside your local area/state to a High Risk location or have close contact with COVID-19 positive case (or suspected case when operationally feasible), individuals should be placed on ROM/quarantine for 14 days.

NOTE 1: Personnel (MIL/CIV/CTR) living within high risk locations per CDC Health Advisory Notices are not subject to domestic ROM policy and should follow local guidance on ROM. If you live in one of the High Risk states you will not have to quarantine upon completion of travel. The quarantine is intended for travelers going from a lower risk state to a High Risk state.

NOTE 2: Close contact is defined as being within 6 feet of a positive COVID-19 case for a prolonged period (>10 minutes); close contact can occur while caring for, living with, or visiting a COVID-19 case; or having direct contact with infectious secretions (e.g., being coughed on).

**REMEMBER, if you are not feeling well, you CANNOT enter the workplace for any reason - you don't want to endanger your co-workers or the mission.


NEW: Face-Covering Guidance While on DOD Property

Updated: 06 Apr 2020 09:00 EDT

There is a CNO message implementing the face covering requirement. The implementation guidance follows below.

EFFECTIVE IMMEDIATELY, IAW REF (A) TO THE EXTENT PRACTICAL, ALL INDIVIDUALS ON DOD PROPERTY, INSTALLATIONS, AND FACILITIES ARE REQUIRED TO WEAR CLOTH FACE COVERINGS WHEN THEY CANNOT MAINTAIN SIX FEET OF SOCIAL DISTANCE. THIS INCLUDES ALL:

  1. MILITARY PERSONNEL
  2. NAVY CIVILIAN EMPLOYEES
  3. FAMILY MEMBERS
  4. NAVY CONTRACTORS
  5. ALL OTHER INDIVIDUALS ON DOD PROPERTY, INSTALLATIONS, AND FACILITIES.

EFFECTIVE IMMEDIATELY, ANY FACE COVERING THAT IS CONSERVATIVE IN APPEARANCE, NOT OFFENSIVE, AND CONFORMS TO THE BELOW CDC GUIDANCE IS ACCEPTABLE TO BE WORN IN UNIFORM. FACE COVERINGS WILL:

  1. FIT SNUGLY BUT COMFORTABLY AGAINST THE SIDE OF THE FACE
  2. BE FROM NOSE TO CHIN FULL FACE COVERINGS (LIKE SKI MASKS) ARE NOT AUTHORIZED
  3. BE SECURED WITH TIES OR EAR LOOPS
  4. PREFERABLY INCLUDE MULTIPLE LAYERS OF FABRIC IF MATERIAL IS CLOTH
  5. ALLOW FOR BREATHING WITHOUT RESTRICTION
  6. UNTIL OFFICIAL UNIFORM FACE COVERINGS ARE PRODUCED AND IMPLEMENTED, PERSONNEL ARE AUTHORIZED TO WEAR MEDICAL OR CONSTRUCTION TYPE MASKS, OR OTHER CLOTH COVERING SUCH AS BANDANAS, SCARFS, ETC. WHEN IN DOUBT, PRIORITY WILL BE COMPLIANCE WITH THE CDC GUIDANCE FOR FUNCTION OVER APPEARANCE OR PREFERRED DATE OF IMPLEMENTATION.

For Government Civilians and Contractors : NON–UNIFORMED PERSONNEL ARE ADVISED TO FOLLOW THE GUIDANCE AS OUTLINED IN THE SECTION ABOVE.

DIRECTIONS FOR HOW TO PRODUCE THESE MASKS CAN BE FOUND ON THE CDC WEBSITE:

HTTPS://WWW.CDC.GOV/CORONAVIRUS/2019-NCOV/PREVENT-GETTING-SICK/DIY-CLOTH-FACE-COVERINGS.HTML

If you are coming to the work site tomorrow please do the best you can. Follow the guidance in para 6 until you can obtain a mask that meets CDC guidelines.


NEW: COVID-19 Online Scams and Reporting

Updated: 02 Apr 2020 09:00 EDT

The NCIS Cyber Threat Division recently produced the following Threat Awareness Message (TAM):

Coronavirus (COVID-19) Online Scams

Various law enforcement as well as external government agencies have noted multiple attempts to scam the public regarding COVID-19. One common scam involves an individual being notified that they are due to receive money based on the COVID-19 situation. The victim is then directed to a link, to create an account, provide financial information or a link to such. One website appeared with a live map for Coronavirus COVID-19 Global Cases by Johns Hopkins University.

If you receive any such emails, do not click on the links. Delete the email immediately. If you believe you are a victim of a COVID-19 scam, call NCIS COVID-19 Hotline at 1 (800) 386-8762.


Curre​nt Work Status: Mandatory Telework in Effect

MANDATORY TELEWORK is effective immediately as ordered by the CO/ED for all NIWC Atlantic military members and civilian employees who are not mission essential and are able to telework. Based on the COVID-19 pandemic, the CO/ED is leveraging its authority under 5 CFR 550.409 to direct all such employees to telework, even if they do not have a current telework agreement or have not previously been designated as telework-eligible.

This direction supersedes all Command guidance previous to this release date.

IT/Cyber FAQs:

Updated: 27 march 2020 13:30 EDT

NIWC LANT’s Command Information Office (CIO) has developed a list of COVID-19 - IT/Cyber FAQs. Please see our internal resource for information or ask your supervisor for a copy. Minimal guidance regarding use of personal equipment is below:

I'm working from home and need to use a printer, may I connect my personal printer?

  • Users may NOT use personally owned hardware, software, shareware, or public domain software for official DON business (except for authorized use of OWA) per Acceptable Use of DON IT.
  • For documents that require signature, recommend adding digital signature via Adobe Acrobat Pro > go to Tools > Certificates > Select Digitally Sign. If you do not have that version, reach out to your administrative support team.

I brought my Keyboard CAC reader home and used it on my personal computer, am I really not allowed to use it with my government laptop now?

  • That is correct. If you choose to take your Government CAC readers or CAC enabled keyboards home to connect to your personal computer, you may NOT connect it back to your Government issued computer or any asset on the DoD Information Network (DoDIN). Rrecommend reaching out to {supervisor} who may have additional readers.

I came across some new hotness (GoToMeeting, WebEx, Zoom, Commercial Pilot Program), can we use that as a means of collaboration?

  • When using remote work options, information security is paramount. As we continue to operate in remote work environment, we cannot allow ourselves to violate security protocols. Using personal e-mail and other commercial services (e.g.: Gmail, Zoom, WebEx, and others) for official business is not permitted (Industry partner exception below - d). The potential vulnerabilities open the door for our adversaries to collect information that could be used against us. Getting the job done at the expense of information security is unacceptable.
    • Use of commercial voice and video collaboration tools (direct from N2N6):
      • Govt personnel may NOT procure, download, or initiate the use of collaboration tools or services. **Our clarification note: this is interpreted to mean that we shouldn't be seeking additional collaboration tool procurements for download and use.
      • Govt personnel may not task a contractor to procure any collaboration tools or services on behalf of the Govt
      • Govt personnel may not direct a KTR to use the KTR's collaboration tools or services to host meetings for the Govt
      • If an industry partner hosts a meeting using commercial collaboration tools, Govt personnel may participate, if able to access tool via NMCI - FCC will not open up ports to enable use or permit download of the capability; when participating in a voice call, VTC, chat session, or in a collaboration activity, personnel are reminded that KTR tools are NOT FEDRAMP approved and do not have an ATO; do not discuss or pass sensitive information (FOUO PII, PHI, CTU/CUI, etc.) during these meetings. The government is NOT authorized to spend money on new collaboration tools or services.
    • What about FEDRAMP approved collaboration tools?
      • If it is the FEDRAMP approved version of the application and requires no port exceptions or machine installation, act according to the level of authorization.

NOTES:

  • FCC is assessing risk to the DoDIN in this maximum telework climate, and has given guidance that has taken into consideration certain Cyber Policies and Memos. The goal is to ensure we are utilizing what is in the best interests of the DoD during maximum telework.
  • Issues with NMCI VPN/OWA/O365 - please reach out to the NCMI Help Desk using the number found on your laptop.

Reporting of COVID-19 Suspected/Actual Case

NIWC Atlantic is required to track and report all suspected or actual cases of COVID-19 on a daily basis - including weekends. Supervisors are responsible for reporting these cases up their chain of command for all personnel sharing our spaces. IPT leads and Division Heads need to report to the competency supervisor when they become aware of a suspected or actual case of COVID-19. At this time, supervisors may ask employees if they are experiencing COVID-19 symptoms for ensuring workplace health and safety. Employees are free to disclose if they are experiencing COVID-19 symptoms, which include:

  • Fever
  • Chills
  • Cough
  • Shortness of breath
  • Sore throat

Supervisors: Be mindful that information regarding an employee's health is kept confidential. Limit the sharing of employee health information to those who have an official need to know.  Report details in accordance with guidance provided via official channels.


Employee Guidance

Core Hours:

The NIWC Atlantic core hour requirement has been lifted and is hereby suspended until further notice. Employees are to ensure that a full 8 hour day is still worked each day and if more than 6 consecutive hours are worked at one time, a 30 minute non-paid lunch is still mandated.

  • Credit hours may be used to accommodate employees to work during non-peak hours on the weekends or more than 8 hours in a single day.
  • This means employees may work over 8 hours in a day, or on the weekend, and utilize the credit as leave as they desire.
  • Remember that 8 hours still have to be input Mon-Fri (or the days as stated on your current work schedule), so utilize your credit hours as needed.
  • This time flexibility does not allow for the night differential if the employee chooses to work between the hours of 6:00pm and 6:00am.

Communicate with supervisors concerning any difference in your work schedule. During these trying time, please keep in touch with each other and ensure your leadership is aware of any changes in your work schedule or health.

Telework Tips and Information:

  • Government-furnished equipment (GFE) should be utilized during telework.
  • OWA Support: If you need assistance, contact the NMCI Service/Help Desk number found on the front of your laptop.

Timekeeping Notice:

  • All employees must enter their time for the next 8 weeks. Time can be adjusted, as needed, until time approval needs to occur.

Reporting Requirements:

  • Any employee that is experiencing flu-like symptoms should seek medical attention and notify your supervisor.
  • Employees should report to their supervisor if they are placed in self-quarantine/isolation, have received a positive test result for COVID-19 or are hospitalized.

Returning Travelers:

  • ALL returning OCONUS travelers are to return home and contact their supervisor PRIOR to returning to work
    • Visit the OCONUS Travel Guide COG pages for specific information and full travel messages or contact your supervisor for guidance.
    • Travelers returning from countries under CDC Level 3 travel advisories (China, Iran, South Korea, Europe, United Kingdom, Ireland, Malaysia, Australia, Canada, Brazil, Japan, Israel, Pakistan, Chile, Turkey, Thailand, Cruise Ship Travel) will undergo a 14 day quarantine
    • Travelers returning from countries under CDC Level 2 travel advisories (and other countries) will undergo a 14 day quarantine
    • While in quarantine, employees who are able to telework are expected to do so; if unable to telework, contact your supervisor for other options
    • Quarantines steps:
      • Take your temperature with a thermometer two times a day and monitor for fever. Also watch for cough or trouble breathing.
      • Stay home and avoid contact with others. Do not go to work or school for this 14-day period. Discuss your work situation with your employer before returning to work.
      • Do not take public transportation, taxis, or ride-shares during the time you are practicing social distancing.
      • Avoid crowded places (such as shopping centers and movie theaters) and limit your activities in public.
      • Keep your distance from others (about 6 feet or 2 meters).

COVID-19 Prevention and Illness Information

  • AVOID:
    • ​Close contact with people who are sick.
    • Touching your eyes, nose, and mouth.
    • Going to/Staying at work. Stay home when you are sick or go home immediately upon the onset of potential illness.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Follow CDC’s recommendations for using a facemask.
    • ​CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including coronavirus.
    • Face masks should be used by people who show symptoms of the coronavirus to help prevent the spread of the disease to others. The use of facemasks is also crucial for health workers and people who are taking care of someone in close settings (at home or in a health care facility).
  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
    • If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.
  • If you get sick with fever (100.4°F/38°C or higher), cough, or have trouble breathing:
    • ​Seek medical care. Call ahead before you go to a doctor’s office or emergency room.
    • Tell your doctor about your recent travel and your symptoms.
    • Avoid contact with others

If you need to seek medical care for other reasons, such as dialysis, call ahead to your doctor and tell them about your recent travel to an area with widespread or ongoing community spread of COVID-19.

Visit the CDC Coronovirus (COVID-19) site for more information: https://www.cdc.gov/coronavirus/2019-nCoV/index.html

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