Commanders, Commanding Officers, and Officers-in-Charge are held accountable and must be personally involved in monitoring the DHA process to ensure that every Sailor's health issues are addressed (OPNAVINST 6100.3A).
Command leadership using supporting medical personnel will use the Medical Readiness Reporting System (MRRS) as a tool to track their Sailor's Deployment Health Assessments (DHA). Prior to departing, but no later than 30 days after the start of an OCONUS deployment that requires DHAs, Sailors will be identified in MRRS using the deploy tab indicating the start and estimated end date of the deployment which indicates the dates from which the DHAs are to be completed.
Based on the deployment data entered into MRRS, reports can be generated to indicate Sailors currently deployed and Sailors requiring the PDHA and PDHRA. Those Sailors who require a DHA should be referred to their command's supporting medical provider to complete the appropriate deployment health assessment.
Commands can expedite post deployment DHA compliance by following these actions:
- Appoint a command DHA compliance coordinator to track DHA requirements and compliance for command personnel.
- No later than 30 days after departing on deployment identify in MRRS those Sailors who will require the DHAs.
- Generate detailed reports (by UIC) from MRRS no less than twice a month for monitoring Sailors currently deployed and Sailors who have redeployed/returned who require the PDHA (DD2796) or PDHRA (DD2900). Ensure Sailors are compliant with the requirement by having them complete the appropriate DHA when MRRS shows that they are ‘Due’. Ensure Sailors who are overdue for a DHA complete one as soon as possible unless it is not required and adjudicate as required.
- Incorporate DHA requirements on command pre- and post deployment checklists.
- Validate DHA completions as part of unit check-in/check-out processing.
MRRS access is available to commands by going to the MRRS website, downloading the SAAR form and sending the completed form to the Service POC found in the MRRS FAQ on the main page.
USFF is the Executive Agent for Deployment Health Assessment Process (OPNAVINST 6100.3A) and reports DHA compliance to the Chief of Naval Operations (CNO) via OPNAV N17 (formerly N135) on a quarterly basis. Reports are derived from the information in MRRS and organized by Budget Submission Office (BSO). Compliance is determined on a monthly basis and is based on the number of compliant DHAs divided by the number of Sailors that returned in a given month. The DoD compliance requirement is >95%. Commands with DHA compliance >95% are satisfactory and meet the standard, 80-95% need improvement, and <80% are unsatisfactory.
Ensuring DHA compliance contributes to Warfighting and Readiness by sending ready Sailors forward and ensures we are taking care of our Sailors and Families once they have returned.
"Our Sailors and families make enormous sacrifices to serve their country and to support the Navy's mission. We have a professional and moral obligation to uphold a covenant with Sailors and their families - in turn, we must always be ready, at any moment, to get them the necessary care and support they have earned."
-Chief of Naval Operations Adm. Jonathan W. Greenert