UNCLASSIFIED// IMMEDIATE O 202013Z MAR 11 FM CNO WASHINGTON DC TO NAVADMIN AL NAVADMIN INFO CNO WASHINGTON DC BT UNCLAS PASS TO OFFICE CODES: FM CNO WASHINGTON DC//N1// TO NAVADMIN INFO CNO WASHINGTON DC//N1// UNCLAS //N01300// NAVADMIN 094/11 MSGID/GENADMIN/CNO WASHINGTON DC/N1/MAR// SUBJ/PERSONNEL (ELIGIBLE FAMILY MEMBERS OF DON CIVILIANS) SUPPORT FOR OPERATION TOMODACHI NR 2// REF/A/DOC/MEMORANDUM/PUSD(P&R)/17MAR2011// REF/B/DOC/MEMORANDUM/PUSD(P&R)/18MAR2011// REF/C/DOC/JTR, VOL.2// REF/D/MSG/CNO WASHINGTON DC/181309ZMAR11// REF/E/MSG/CNO WASHINGTON DC/191711ZMAR11// NARR/REF A IS UNDER SECRETARY OF DEFENSE (PERSONNEL & READINESS) MEMORANDUM ON AUTHORIZED DEPARTURE OF ELIGIBLE FAMILY MEMBERS (EFM) FROM THE ISLAND OF HONSHU, JAPAN. REF B IS UPDATE TO VOLUNTARY AUTHORIZED DEPARTURE OF ELIGIBLE FAMILY MEMBERS FROM THE ISLAND OF HONSHU, JAPAN; SPECIFICALLY TOKYO CAPITAL REGION AND THE PREFECTURES OF KANAGAWA, AICHI, CHIBA, FUKUSHIMA, GUNMA, IBARAKI, IWATE, MIYAGI, NAGANO, NIIGATA, SAITAMA, SHIZOUKA, TOCHIGI, YAMAGATA, AOMORI, AKITA AND YAMANASHI. REF C IS JOINT TRAVEL REGULATIONS (JTR), VOL.2. REF D IS NAVADMIN 084/11, STOP MOVEMENT FOR PERMANENT CHANGE OF STATION FOR ALL NAVY PERSONNEL AND DEPENDENTS TO JAPAN. REF E IS NAVADMIN 093/11, PERSONNEL SUPPORT FOR OPERATION TOMODACHI NR 1// RMKS/1. THIS IS THE SECOND NAVADMIN IN SUPPORT OF OPERATION TOMODACHI AND ADDRESSES CIVILIAN ELIGIBLE FAMILY MEMBER PROCEDURES IN RESPONSE TO THE VOLUNTARY AUTHORIZED DEPARTURE FROM THE ISLAND OF HONSHU, JAPAN PER REFS A AND B. 2. THE FOLLOWING GUIDANCE WAS ISSUED BY DON OCHR ON 17 MARCH: A. DOD AND DOS AUTHORIZED VOLUNTARY DEPARTURE OF ELIGIBLE FAMILY MEMBERS OF CIVILIAN EMPLOYEES FOR PERIOD NOT TO EXCEED 30 DAYS. B. DOES NOT AUTHORIZE THE VOLUNTARY DEPARTURE OF CIVILIAN EMPLOYEES. C. DOD MEMO EXPANDS COVERAGE TO ENTIRE HONSHU ISLAND AND TRAVEL TO HONSHU ISLAND IS SUSPENDED FOR ALL DOD FAMILY MEMBERS IN ALL CATEGORIES (DOD MEMO MODIFIED AFFECTED AREAS BY REF B); ACTIONS PROCESSED IAW APPROPRIATE VOLUME OF JTR. D. DOS DESIGNATED SAFE HAVEN IS THE UNITED STATES. 3. FOR QUESTIONS ON PROCEDURES AND ENTITLEMENTS, BELOW APPLIES. A. PART A: AUTHORIZING AN EVACUATION. THE DECISION TO VOLUNTARILY EVACUATE DEPENDENTS OF CIVILIAN EMPLOYEES RESTS WITH THE INDIVIDUALS LISTED IN JTR, PAR. C6005-B FOR FOREIGN OCONUS AREA EVACUATIONS, AND JTR, PAR. C6010-B FOR NON-FOREIGN OCONUS AREA EVACUATIONS. THE ALLOWANCES DISCUSSED BELOW ARE FOR EVACUATIONS FROM FOREIGN LOCATIONS IAW DSSR, CHAPTER 600, WHICH HAS BEEN REPRODUCED IN JTR, CHAPTER 6, PART C. B. PART B: ALLOWANCES DURING EVACUATION. (1) TRANSPORTATION EXPENSES AND TRAVEL PER DIEM WHILE TRAVELING FROM THE EVACUATION SITE TO THE SAFE HAVEN LOCATION. THIS INCLUDES TIME SPENT PROCESSING THROUGH A REPATRIATION SITE, IF DESIGNATED. REIMBURSEMENT IS LIMITED TO ALLOWABLE TRAVEL TIME (EXCLUDING PERSONAL TRAVEL TIME ). PER DIEM IS COMPUTED THE SAME AS FOR AN EMPLOYEE ON TDY. DEPENDENTS AGE 12 OR OLDER EACH RECEIVE UP TO THE FULL LOCALITY PER DIEM RATE AND DEPENDENTS UNDER AGE 12 EACH RECEIVE UP TO 50 PERCENT OF THE LOCALITY PER DIEM RATE (PERSONAL TRAVEL IS EXCLUDED). FOR TRAVEL FROM THE PORT OF ENTRY TO THE SAFE HAVEN LOCATION VIA RENTAL CAR, ONLY PCS MILEAGE IS REIMBURSABLE (JTR, PAR. C2505). (2) SUBSISTENCE EXPENSE ALLOWANCES (SEA) ARE BASED ON THE LOCAL PER DIEM RATE AND BEGIN THE DAY AFTER ARRIVAL AT THE AUTHORIZED SAFE HAVEN LOCATION. SEA CEASES THE EARLIEST OF THE FOLLOWING DATES: AT THE END OF 180 DAYS, WHEN THE AUTHORIZED/ORDERED DEPARTURE IS TERMINATED, WHEN THE EVACUEE COMMENCES RETURN TRAVEL TO POST, OR WHEN THE SPONSOR COMMENCES TRAVEL TO A NEW DUTY STATION OR SEPARATES. THE FAMILY MAY CHOOSE ONE OF THE FOLLOWING OPTIONS: (A) COMMERCIAL RATE (REQUIRES RECEIPTS FOR COMMERCIAL LODGING). FIRST 30 DAYS: THE FIRST EVACUEE, UP TO 100 PERCENT (MAY BE AUTHORIZED UP TO 150 PERCENT FOR SPECIAL FAMILY COMPOSITIONS) OF THE LODGING PORTION PLUS 100 PERCENT OF THE M&IE PER DAY. EACH ADDITIONAL EVACUEE AGE 18 OR OLDER, 100 PERCENT M&IE, AND EACH EVACUEE UNDER AGE 18, 50 PERCENT M &IE. DAYS 31-180: THE FIRST EVACUEE, UP TO 100 PERCENT (MAY BE AUTHORIZED UP TO 150 PERCENT FOR SPECIAL FAMILY COMPOSITIONS) OF THE LODGING PORTION PLUS 80 PERCENT M&IE. EACH ADDITIONAL EVACUEE AGE 18 OR OLDER, 80 PERCENT M &IE, AND EACH EVACUEE UNDER AGE 18, 40 PERCENT OF M&IE. (B) NON-COMMERCIAL RATE (RECEIPTS NOT REQUIRED). FIRST 30 DAYS: THE FIRST EVACUEE, A FLAT 10 PERCENT OF LODGING PORTION PLUS 100 PERCENT M&IE. EACH ADDITIONAL EVACUEE AGE 18 OR OLDER, 100 PERCENT M&IE, AND EACH EVACUEE UNDER AGE 18, 50 PERCENT M&IE. DAYS 31-180: THE FIRST EVACUEE AND EACH EVACUEE AGE 18 OR OLDER, 80 PERCENT M&IE, AND EACH ADDITIONAL EVACUEE UNDER AGE 18, 40 PERCENT OF M&IE. (C) 30 DAYS ADVANCE PAY FOR EMPLOYEES WHO EVACUATE, WHEN AUTHORIZED. AUTHORIZATION MUST INCLUDE THE SPONSOR'S PAYROLL NUMBER, FUND CITES, AND PAYMENT MUST BE TAKEN WITHIN THE FIRST 30 DAYS OF EVACUATION. (D) EVACUEES MAY SHIP UP TO 350 LBS OF UNACCOMPANIED BAGGAGE PER EVACUEE AGE 12 OR OLDER AND 175 LBS PER EVACUEE UNDER AGE 12 UP TO A TOTAL OF 1,000 LBS. IF EVACUEES ARE UNABLE TO SHIP UNACCOMPANIED BAGGAGE BY AIR FREIGHT BECAUSE OF CIRCUMSTANCES BEYOND THE EVACUEE'S CONTROL, AN AIR FREIGHT REPLACEMENT ALLOWANCE MAY BE AUTHORIZED TO HELP DEFRAY THE COST OF ITEMS ORDINARILY SHIPPED THAT MUST BE PURCHASED. THE FLAT AMOUNTS PER FAMILY ARE ONE EVACUEE $250, 2 EVACUEES $450 AND 3 OR MORE EVACUEES $600 (TOTAL ). FAMILIES ARE FINANCIALLY RESPONSIBLE FOR THE MOVEMENT OF PETS TO AND FROM THE THEATER. TRANSPORTATION OF PETS AT GOVERNMENT EXPENSE IS NOT AN ENTITLEMENT. THE MOVEMENT OF HHG OR A POV TO A SAFE HAVEN IS NOT AUTHORIZED. A LOCAL TRAVEL ALLOWANCE OF $25 PER DAY PER FAMILY IS PAID TO DEFRAY COSTS. A RECEIPT IS NOT REQUIRED. IF AN OFFICIAL DETERMINES THAT THE DEPENDENTS WILL NOT RETURN TO THE EVACUATED AREA, FAMILIES WILL BE NOTIFIED AND AUTHORIZED SHIPMENT OF HHG/POV. THIS WILL REQUIRE AN AMENDMENT TO THE ORIGINAL ORDER. UPON RECEIPT OF HHG, SAFE HAVEN ALLOWANCES WILL BE TERMINATED IF NOT ALREADY TERMINATED BY SUBPAR B ABOVE. CIVILIAN EMPLOYEES MAY BE AUTHORIZED A SEPARATE MAINTENANCE ALLOWANCE. IF THE DEPENDENT ELECTS TO MOVE TO THE SPONSOR'S NEXT PDS BECAUSE OF IMMINENT CHANGE OF STATION, THE DEPENDENT MAY ELECT TO DEPART UNDER A PCS ORDER IN LIEU OF AN AUTHORIZED/ORDERED DEPARTURE ORDER. IF A PCS ORDER IS USED, NO SEA IS PAYABLE. C. PART C: THE ALLOWANCES OUTLINED IN THIS NAVADMIN DO NOT APPLY TO LOCAL UNITED STATES CITIZENS WHO DO NOT HAVE OFFICIAL U .S. GOVERNMENT EMPLOYMENT, INCLUDING, BUT NOT LIMITED TO, AMERICANS WITH PRIVATE BUSINESS OR ORGANIZATIONS, TEACHERS RECRUITED BY LOCAL AMERICAN-SUPPORTED SCHOOLS, FULBRIGHT GRANTEES, INDIVIDUALS WITH CONTRACTS TO WORK FOR THE FOREIGN HOST GOVERNMENT, OR LOCALLY HIRED AMERICAN CITIZENS WHO WORK FOR THE U.S. GOVERNMENT, BUT WHO DO NOT HAVE A SERVICE AGREEMENT FOR RETURN TRANSPORTATION TO THE UNITED STATES AT GOVERNMENT EXPENSE. 4. SOURCES OF INFORMATION: A. A PRIMARY SOURCE OF INFORMATION FOR THOSE CIVILIANS IN JAPAN, AND THEIR DEPENDENTS, IS THE FLEET AND FAMILY SUPPORT CENTER IN YOKOSUKA. THEY ARE CURRENTLY OPEN 24/7 IN SUPPORT OF OUR SAILORS, CIVILIANS AND DEPENDENTS. B. DEPT OF NAVY HUMAN RESOURCES WEBSITE; VISIT HTTP://WWW .DONHR.NAVY.MIL/. THE FRONT PAGE, UNDER NEWS AND INFORMATION, INCLUDES A LIST OF FREQUENTLY ASKED QUESTIONS, ASSOCIATED ANSWERS, AND UNIQUE FACT SHEETS. C. ALL DON CIVILIANS, CONTRACTORS AND NAF EMPLOYEES CAN CALL THE NFAAS 24 HOUR HELP LINE (1-877-414-5358) OR ACCESS THE WEBSITE (HTTPS://NAVYFAMILY.NAVY.MIL) WITH QUESTIONS AND CNIC N9 WILL PROVIDE ASSISTANCE. THE NFAAS FAMILY ASSESSMENT TOOL IS AVAILABLE FOR PERSONNEL REQUIRING ASSISTANCE WHILE IN TRANSIT OR UPON ARRIVAL AT A POINT OF DEBARKATION AND IS ACCESSIBLE FROM ANY LOCATION WHERE THERE IS AN INTERNET CONNECTION. D. THE FAMILY ASSESSMENT TOOL WITHIN NFAAS IS AVAILABLE FOR PERSONNEL REQUIRING ASSISTANCE WHILE IN TRANSIT OR UPON ARRIVAL AT A POINT OF DEBARKATION. E. REQUESTS FOR INFORMATION SENT TO DONHRFAQ@NAVY.MIL WILL BE ANSWERED PROMPTLY. 5. POCS: MS. MARY ROTCHFORD (MARY.ROTCHFORD@NAVY.MIL) OR MS. SANDRA RINGER (SANDRA.RINGER@NAVY.MIL) AT (202) 685-6528. 6. RELEASED BY VADM MARK FERGUSON, N1.// BT #0001 NNNN