Welcome to PERS-451 - Education and Subspecialty
Our office processes active and reserve officer academic transcripts and certifications (Officer Summary Record (OSR) Education block and Officer Data Card (ODC) blocks 54-61), awards X000P-coded subspecialties for accredited master-level degrees (OSR Subspecialty block and ODC blocks 66-68) and enters the following Additional Qualification Designators (OSR Special Qualifications block and ODC Block 72): JP1, JP2, JP3, JPN, JPM, JOM, BR0, BR1, BR2, BR3, and BR4
Enlisted personnel should visit the NETPDC Joint Services Transcript Operations Center webpage for information on academic degree record updates.
For all other matters, please review the NOOCS Vol II Appendix E and the Officer Records Management Guide for the appropriate point of contact. For eDACM updates, please contact the eDACM support team 717-605-2357 (DSN 430) or eDACM_Support@navy.mil. For DAU-related AQDs, contact 901-874-3837 (DSN 882). For medical-specific subspecialty codes (15XX-19XX), contact the BUMED point of contact - MC: 703-681-9240, NC: 703-681-9227, MSC: 703-681-5540, DC: 703-681-9255 (DSN 761).
Overview. Transcripts and certifications must be sent by the institution as "official" in a sealed envelope or via the school's electronic transcript delivery service. PERS-451 will enter the transcript/certification into your ODC/OSR and then forward to PERS-313 for inclusion into your Official Military Personnel File (OMPF). Master-level degrees from accredited institutions will be awarded a X000P-coded subspecialty by our office.
Electronic delivery. The awarding institution will need to send the transcript/certification to firstname.lastname@example.org. The address is linked to a group inbox in which documents are downloaded daily. Some institutions may notify you via email when we have downloaded the document.
**We are unable to open transcripts delivered by National Student Clearinghouse at this time. If the awarding institution uses this service, the transcript will need to be mailed in**
Standard mail delivery. If you already have your transcript/certification in a sealed envelope you may forward it to the address below in its sealed status. Otherwise, the institution will need to send the transcript/certification to:
Navy Personnel Command
5720 Integrity Drive
Millington, TN 38055-4500
Frequently Asked Questions.
1. When will I see my degree on my ODC/OSR and in my OMPF? For a master degree, when will I see the corresponding subspecialty code (i.e. X000P). Answer: Upon receipt and after processing, we recommend waiting 1-2 weeks for the degree to reflect on your ODC/OSR. For a master degree, please allow 3-4 weeks for the corresponding subspecialty code (i.e. X000P) to reflect on your ODC/OSR. The OMPF may take an additional 3-6 months to reflect the added documents.
2. My board is coming up soon and I need to update my record with transcripts. Will my transcripts make it in time? Answer: We strongly recommend that any record update completed within 1 month of your board convening date should also be followed up with a letter to the board with the same information. Please review the NPC correspondence to the board at this webpage for additional information. Please note: correspondence to the board does not result in a permanent record update. Upon the board adjourning, information sent to the board is not forwarded to us.
3. I sent my transcript in and when I viewed it in BOL, I noticed that I was awarded a different degree. Can it be changed? Answer: Our ability to enter academic degrees is constrained by the codes listed in NOOCS Vol II Appendix D. We make every effort to match your degree with the codes listed in the NOOCS. Please review the NOOCS and, if necessary, provide us the code that is a more appropriate fit to your degree. Some codes listed in the NOOCS, usually highlighted in yellow to reflect a recent change, are not available until the system change request is also completed. As new institutions and degrees come to our attention, we will add them to the next NOOCS revision.
4. My degree is in my OMPF but not in my ODC/OSR, do I have to resend it? Answer: Please verify that the transcript states the degree was awarded/conferred, email our group inbox and we will add your degree based on the documents listed in your OMPF.
5. I recently graduated and the school sent in my transcript. However, my ODC/OSR reflects a level code 4 or 7 (no baccalaureate or master degree awarded). Why? Answer: For recent graduates, be sure to contact the registrar's office to find out if your transcript was updated to reflect the degree was awarded/conferred before sending to PERS-451. Otherwise, our office can only enter the transcript based on a partial code, in this case a level 4 or 7. If the institution is not accredited, per the NOOCS, only a level 4 can be awarded. Level codes can be found on page D-4 thru D-6 of the NOOCS Vol II Appendix D.
6. My transcripts were sent in but I am not sure if you will be able to identify me because my last name recently changed. Do you need this information? Answer: Yes. Often, we are able to identify the correct record based on information listed on the transcript. However, in this situation, we ask that you send our group inbox an email with the additional information to assist us quickly identify your record.
7. Does my ODC/OSR reflect only the highest degree obtained? Answer: No. Your ODC/OSR has room for 5 entries and may reflect an associate, bachelor, master, PHD, etc. As such, please have the institution send us the transcripts/certifications not listed. If you have more than 5 entries, please let us know which 5 you would like to appear on your ODC/OSR.
8. I was awarded a degree from a foreign university. How do I update my record with the degree? Answer: You must have your degree evaluated by a transcript credentialing service, and then sent to us for entry into your record. The evaluation will cost, and we are not liable for the evaluation expenses. Recommend shopping around for the best price.
9. Why is a transcript evaluation required for foreign transcripts? Answer: A credential evaluation converts the academic credits or degrees that you earned overseas to their equivalencies in the U.S.
Navy Subspecialty System
Important note. PERS-451 can only enter/modify non-medical subspecialty codes. Medical-specific subspecialty codes (15XX-19XX) should be directed to the BUMED POC - MC: 703-681-9240, NC: 703-681-9227, MSC: 703-681-5540, DC: 703-681-9255 (DSN 761).
Overview. The Navy Subspecialty System is a manpower and personnel classification system that establishes the criteria and procedures for identifying officer (Unrestricted Line, Restricted Line, and Staff Corps) requirements for advanced education, training, and experience in a variety of disciplines, as well as identifying the officers who possess these skills and knowledge.
The ODC/OSR will display up to 3/5 subspecialty codes respectively. Subspecialty codes are comprised of 4
numerals and an alphabetic suffix. The numerals indicate the major area, concentration, and specific skills. The
alphabetic suffix indicates the level of education, training, and experience or combination thereof. All suffixes are listed in
P: Master’s level of education
Q: Master’s level of education – proven subspecialist
S: Significant experience
R: Significant experience – proven subspecialist
P-codes. P-codes are awarded upon completion of a master degree from a Department of Education accredited institution. Upon receipt of an official transcript, PERS-451 has the authority to award X000P subspecialty codes only. If an officer requests a specific subspecialty based on their master degree, they must complete a educational-based subspecialty request package. For Naval Postgraduate School (NPS), CIVINS, VGEP, GEV, and scholarships graduates, NPS or the approved Education Plan determines the appropriate subspecialty code and provides that information to PERS-451 for record entry. Graduates of dual degree programs at NPS will receive the P-code for their primary course of study. The only exception to this policy is officers who participate in the IGEP Bowman Scholar Program. These officers will receive an I-code for tracking of Bowman Scholar participants. They will also be eligible for a P-code and receive either a X000P from PERS-451, or the applicable NPS curriculum subspecialty code as determined by the Subject Matter Expert (SME). Otherwise, officers will only receive one P-code per degree.
P-code example. An officer requests an official transcript from a civilian institution for an Master in Business Administration with a focus in finance and receives a 3000P (Resource Management and Analysis - General) code from PERS-451. In order to receive a 3105P (Financial Management - Civilian focus) instead of a 3000P, the officer would need to submit an educational-based request package (see the Subspecialty Request section below).
Q-codes. Officers must first complete a master degree and then 18+ months in a billet with qualifying subspecialty code before a Q-code is awarded. A Q-code will not be awarded if the experience occurs before the degree is earned.
Q-code examples. An Officer attended NPS and received a 3130P, then completed an 18+ month follow-on assignment in a 3130 coded billet. This officer would receive a 3130Q. Or, an Officer completed a Human Resources Management degree and received a 3000P. A follow-on assignment was completed in a 3130 coded billet. The officer would receive a 3000Q. Note: The officer may keep the 3000P and instead of receiving the 3000Q, elect the 3130S.
S-codes. S-codes are awarded for completion of a minimum of 18 months in a subspecialty coded billet. PERS-451 tracks officers who are assigned to subspecialty coded billets and awards the appropriate code when the 18 month minimum is met. No action is required by the officer. If the billet is not coded, an experience-based request (see the Subspecialty Request section below) may be submitted. Officers will only receive one subspecialty code per assignment.
R-codes. R-codes are awarded for completion of two tours in the same subspecialty coded billet. PERS-451 tracks officers who are assigned to subspecialty coded billets and awards the appropriate code when the second tour 18 month minimum is met. No action is required by the officer. If the billet is not coded, an experience-based request may be submitted.
In addition to methods for awarding above, Officers may request subspecialty codes from the Subject Matter Expert (SME) by submitting a package. SME emails are located in the NOOCS Manual Vol I Appendix B (see note in red for exceptions). The subspecialty package must be generated using the appropriate sample package that appears after the subspecialty table, and sent by email to the SME who will review the request against the Education Skill Requirement (ESR) or Core Skill Requirement (CSR), and notify PERS-451 of their recommendation. Upon receipt of recommendation from the SME, PERS-451 will award the subspecialty. Reviewing the applicable ESR or CSR is strongly recommended when generating the package to enable a swift review. Once approved, allow 1-2 weeks for the subspecialty to appear on the ODC/OSR.
Prior to contacting the SME, please review the Subspecialty Request Action Chart to see if that is the correct action for your circumstance.
**The NOOCS manual is receiving an update to SME POCs for the following subspecialties. If your request is for one of the subspecialties listed below, request the correct email address from email@example.com before sending your package:
1101, 1103, 1201, 1207, 1307, 1430, 1440, 1450 / 3000, 3105, 3111, 3121, 3130, 3150, 3210, 3211, 3212 / 4100 / 540X, 57XX / 6301
ESRs/CSRs. Major Area Sponsors (MAS) and SMEs develop ESRs/CSRs and monitor subspecialty management. MASs may delegate responsibilities to SMEs, but retain overall responsibility and approval authority. ESRs/CSRs are reviewed biennially.
|1XXX - Staff Corps
|1101 Facilities Engineering
|1103 Ocean Engineering
|1201 Military Justice (Advanced)/Criminal Law
|1202 Military Justice Litigation
|1203 International Law/Ocean Law
|1207 Environmental Law
|1301 Supply Acquisition and Distribution Management
|1302 Supply Chain Management
|1306 Acquisition and Contract Management
|1307 Petroleum Management
|1309 Logistics Information Technology
|1430 Religion in Culture
|1440 Pastoral Counseling
|2XXX - National Security Studies
|2000 National Security Studies
|2101 Middle East, Africa, South Asia
|2102 Far East and Pacific
||2102 (See 2101 ESR)
||2102 (See 2101 CSR)|
|2103 Western Hemisphere
||2103 (See 2101 ESR)
||2103 (See 2101 CSR)|
|2104 Europe, Russia, and Associated States
||2104 (See 2101 ESR)
||2104 (See 2101 CSR)|
|22XX Regional Intelligence
|2300 Naval Strategy (Civilian Institution)
|2301 Naval Strategy (NPS)
|2400 Strategic Intelligence
|2500 Special Operations and Irregular Warfare
|2600 Homeland Defense and Security
|3XXX - Resource Management Analysis
|3100 Executive Master of Business Administration (NPS)
|3105 Financial Management (Civilian Focus)
||3105 only - See 3110 CSR)|
|3110 Financial Management (NPS)
|3111 Financial Manager
|3113 Financial Management with Energy Track
|3121 Logistics and Transportation Management - Logistics
|3122 Logistics and Transportation Management - Transportation
||See 3121 ESR
|3130 Manpower Systems Analysis Management
|3150 Education and Training Management
|3210 Operations Research Analysis
|3211 Operations Research Analysis - Analysis and Assessment
|3212 Operations Research - Logistics Analysis (ORLA)
|3213 Operations Analysis with Energy Track
|4XXX - Applied Disciplines
|4100 Mathematics Applied Disciplines
|4201 Operational Sciences - Chemistry (USNA only)
|4301 Academic Support - English (USNA only)
|4302 Academic Support - History (USNA only)
|4400 Public Affairs
|4500 Leadership Education and Development
|4600 Human Systems Integration
|5XXX - Engineering and Technology
|51XX Naval Construction and Engineering
|52XX Nuclear Engineering
|53XX Electrical/Electronic Systems Engineering
|5400-5402 Aeronautical Engineering
|5403 Graduate of Naval, AF, Empire, Epner Test Pilot School
|5500 Space Systems Engineering
|5600 Naval/Mechanical Engineering
|5601 Naval/Mechanical Engineering (NPS)
||See 5600 ESR
||See 5600 CSR|
|5602 Naval/Mechanical Engineering (NPS w/ TSSE track)
||See 5600 CSR|
|5603 Mechanical Engineering (Energy)
|5700 Combat Systems Science and Engineering (includes 5701-5710 subspecialty codes)
|58XX Systems Engineering
|6XXX - Operations
|6202 Modeling, Virtual Environments, and Simulation
|6203 Computer Science and Systems Design
|6206 Space Systems Operation
|6208 Cyber Systems and Operations
|6209 Network Operations and Technology
|6301 Undersea Warfare
|6401 METOC Operational Sciences
|6402 Operational Oceanography Sciences (PhD)
|6403 Meteorology Operational Sciences
|6500 Systems Engineering Analysis
|6501 Systems Engineering Analysis
Educational-based requests. Officers should review the applicable ESR and determine if the master degree coursework meets the requirements. Request packages will include: your request letter, copy of official transcript, course descriptions (do not forward entire course catalog), and your email address/phone number. Officers (except IGEP) will only receive one subspecialty code per degree.
Experience-based requests. Officers should review the applicable CSR and determine if the work in the billet meets the requirements. Request packages will include: command endorsement letter, your request letter with emphasis on the experience documented within the fitrep as it relates to the CSR, copies of fitreps with 18+ months documented experience, and your email address/phone number. Officers (except IGEP) will only receive one subspecialty code per assignment.
Electronic delivery only.
Subspecialty requests must be sent as a single .pdf document file, all pages should be legible (adjust scan DPI 300+ if necessary), fitreps should be upright, and PII must be redacted. Please keep file size below 5MB. To do so in Adobe Acrobat Pro, click File, Save As Other, Reduced Sized PDF. All subspecialty requests must be sent to the SME listed in Vol I Appendix B of the NOOCS Manual. The subject line of the email should be formatted SSP Request ICO RANK, NAME
Frequently Asked Questions.
1. My billet is not coded with a subspecialty and I feel that it should be. How do I change the billet? Answer: Refer to NOOCS Vol I Part B Section 3 -Changes to the Subspecialty System.
2. I detached from my command and I would like to request a subspecialty code based on the work from that billet, may I still do so? Answer: Yes. You do not have to be assigned at the command to request a subspecialty code and the command endorsement letter may be signed at your new command.
3. How long will it take to know if my request is approved/disapproved? Answer:
Each subspecialty code has a different reviewer, and the length of the review depends on their process. If you are anticipating a board and desire your record to be updated prior, submit your request well in advance to the board and request a status from the reviewer.
4. My request was denied. What are my options? Answer:
It is important to review the ESR or CSR before submitting a package. If your request was denied, then use the feedback offered to you to improve your package for resubmission.