Family Hurricane/Destructive Weather Planning
Where will you or your family be when an emergency or disaster strikes? Emergencies and disasters strike quickly and without warning and can force you to evacuate your neighborhood or confine you to your home. What would you do if basic services — water, gas, electricity or telephones — were cut off?
Local officials and relief workers will be on the scene after a disaster, but they cannot reach everyone right away. If disaster strikes, you need to know how to take care of yourself and your family.
People can cope with disaster by preparing in advance and with families working together as a team. Preparing for a disaster or emergency is a responsibility that begins with each individual. We can't control all the emergencies that will occur in our lives, but we can be ready to face them by knowing what to do and taking action to prepare.
Two things that will always help you in an emergency or disaster are clear thinking and quick reactions. If you can stay calm in a crisis, you'll be better able to make the right decisions. Once you decide the best action to take in a particular situation, do it! There's no room for hesitation in a disaster or emergency.
Should an event take place where we will need to account for your whereabouts, you must communicate your location, situation and intentions to the chain of command as soon as you are able. Personal FFC Emergency Contact Cards have been distributed to each directorate Administrative POC. If you have not received yours please contact your POC to obtain. Normal communications may be disrupted by the event so please use whatever means available to you to do one or more of the following:
* Telephone your supervisor at work or at home. Keep those phone numbers nearby at all times.
* Telephone your Deputy Chief of Staff or Assistant DCOS at work or at home. Have those numbers available too.
* Telephone the FFC Battle Watch Captain ((757) 836-5397 / 5398)
* Email the Battle Watch Captain at firstname.lastname@example.org
* Naval Support Activity Duty Officer (757)438-3402
* Navy Region Mid-Atlantic (757)322-3059/2609 or Toll Free (877)807-7853
* Email Navy Region Mid-Atlantic at NRFK_CNRMA_Muster@Navy.mil
* Telephone the toll-free Navy Personnel Command Emergency Call Center ((877) 414-5358)
This information will be passed to N1S at 836-7759 or by email to email@example.com in order to account for our FFC family. In turn, N1S will make further reports to the chain of command as required, and will provide a consolidated report to FFC leadership.
Again, it's important that you make this first report as quickly as possible after an event has occurred, and you must do whatever you can to ensure that you account for yourself and your family within 48 hours of the event or within 48 hours of having commenced an evacuation. Discuss this obligation with members of your family, so that should you become separated, all of you will know in advance who to contact and by what method.
Navy has created the Navy Family Accountability & Assessment System (NFAAS) that can be accessed at https://navyfamily.navy.mil. Subsequent to a disaster, those adversely affected by the event will be asked to log on and enter information about their condition and what their short-term needs are. Navy leadership will use this information to help form the Navy response to the disaster, and to lobby with other national and federal organizations to ensure they know what assistance is most needed in the area.
We are in the process of verifying our Mission Essential Personnel (MEP/or Alpha personnel) who are required to keep FFC operational during the first 96 hours following such an event. Normally MEP are primarily concerned with traffic control, command center watches, utility operations, etc. Once this years MEP verification is completed we will release under separate email.
These Four Steps to Safety below can help you create your disaster plan:
- Step 1: Understand What Could Happen
- Step 2: Create an Emergency/Disaster Plan
- Step 3: The Preparedness Checklist: What You Need to Know
- Step 4: Maintain Your Plan
Step 1: Understand What Could Happen
Look Around Where You Live
Emergencies such as terrorism, fire, hazardous materials spills, power outages or those caused by natural disasters such as tornadoes and winter storms can happen anywhere to anyone. Even disasters such as hurricanes and flash floods can affect most regions of the state.
Look around where you live. Are you near an interstate that could have a hazardous materials spill? Are you in a flood zone? Ask yourself what emergencies or disasters could occur in your area.
Community Warning Signals
Determine if your community has warning signals. If so, find out what they sound like and what you should do when you hear them. If not, work with authorities to develop a system and keep a battery-powered radio handy.
Find Out About Community Disaster Plans
Find out about the disaster plans at your workplace, your children's school or daycare center, your community and other places where you or your family spend time.
If a Disaster or Emergency Strikes
As we learned from the events of Sept. 11, 2001, as well as from many other natural disasters, the following things can happen:
- There can be significant numbers of casualties/damage to buildings and the infrastructure. Employers need up-to-date information about your medical needs and on how to contact your family.
- Health and mental health resources in the affected communities can be strained to their limits, even overwhelmed.
- Extensive media coverage, strong public fear and international implications can continue for a prolonged period.
- Workplaces and schools may be closed, and domestic and international travel may be restricted.
- You and your family or household may have to evacuate an area, avoiding roads blocked for your safety.
- Cleanup may take many months.
- If a chemical or biological emergency occurs, you can be exposed to the toxins by inhaling them, swallowing contaminated food, water or medication, or by touching or coming in contact with contaminated items. You may be told by authorities to evacuate to a designated location or be asked to shelter in your home, sealing all windows and doors and turning off air intake.
Step 2: Create an Emergency/Disaster Plan
Meet with Your Family
Discuss the types of disasters and emergencies that are most likely to happen and what to do in each case. Explain the dangers to children and plan to share the responsibilities, working as a team. If you have in-home childcare, include the caregiver in your plan. A Personal Action Plan is an important part of this process because it gives you a chance to think through what you would do in a real event. The plan includes information such as your local Emergency Alert System radio or television station, evacuation assembly centers in your area, emergency phone numbers and pet care arrangements. The information should be posted on your refrigerator or in some other prominent spot as well as included in your disaster kit.
Determine Where to Meet
- A place right outside your home in case of a sudden emergency, like a fire.
- A location outside your neighborhood in case you can't return home. Make wallet cards, so everyone will know the address and phone number of the place where you are to meet. For older children, select a "safe house" in areas they frequent — until it is safe to meet.
Have an "Out-of-Town" Contact
Ask an out-of-town friend or relative to be your contact. After a disaster, it's often easier to call long distance. Other family members should call this person and tell them where they are. Everyone must know the contact's phone number, and cell phone number if they have one. Note: If telephones are not working, try e-mail. Sometimes e-mail gets through when calls cannot. Be aware that cell phones are often overloaded during and immediately after an emergency, so it is important to know "land line" phone numbers as well. Check www.vaemergency.com for up-to- date emergency information.
Have an Emergency Plan for the Mobility-Impaired
Keep support items in the same place, so they can always be found quickly. For those who have home-health caregivers, particularly for those who are bed-bound, it is essential to have an alternate plan if the home-health caregiver cannot make it to you. Read more about emergency preparedness for people with special needs.
What to Do if an Emergency/Disaster Strikes
- If the disaster occurs near you, be prepared to give first aid and get help for seriously injured people.
- If the emergency occurs while you are at home, check for damage using a flashlight. Do not light matches or candles or turn on electrical switches.
- Check for fires, electrical and other household hazards. Be aware that spilled bleaches, gasoline and other liquids may produce deadly fumes when chemicals mix, or be a fire hazard. Get advice from the local fire department on how to clean up spilled liquids, especially if there are noxious fumes.
- Sniff for gas leaks, starting at the water heater. If you smell gas or suspect a leak, turn off the main gas valve, open windows and get everyone outside quickly.
- Shut off any other damaged utilities. Know in advance how to shut off all utility valves and the electricity.
- Make plans for your pets if you need to evacuate. Do not leave them outside. If you do not need to evacuate, confine or secure your pets (they're frightened, too, and may run away or bite someone).
- Check on your neighbors, especially those who are elderly or disabled.
- Call your family contact — do not use the telephone again unless it is a life-threatening emergency.
If Children are in School During a Disaster or Emergency
Check the local media for announcements about changes in school openings and closings. Parents can always pick up their children during the school day, but sometimes the safest place might be the school itself. For older children who self-transport, ask them to follow the instructions of authorities.
Look to Your Neighbors
Working with neighbors can save lives and property. Know your neighbors' skills (i.e., medical, technical) and consider how you can help neighbors with special needs, such as disabled or elderly persons. Make plans for childcare in case parents can't get home.
Know What to Do:
In an Evacuation
- Listen to your battery-powered radio and follow the instructions of local emergency officials.
- Wear protective clothing and sturdy shoes.
- Take your Disaster Supplies Kit. You will put this together in Step 3 below.
- Listen to your battery-powered radio or car radio and use travel routes specified by local authorities - don't use shortcuts because certain areas may be impassable or dangerous.
- If you do not own a vehicle or drive, learn in advance what your community's arrangements are for those without private transportation.
If Told to "Shelter-in-Place" or to "Stay Put"
- Local officials may ask residents to shelter-in-place during a chemical or hazardous materials emergency. This means you must remain in your home or office and protect yourself there.
- Lock all windows and exterior doors and close vents and fireplace dampers. Turn off all fans and heating and air conditioning systems.
- Get your disaster supplies kit and make sure the battery-powered radio is working.
- Go to an interior room without windows that is above ground level. Some chemicals are heavier than air and may seep into basements.
- Using duct tape, seal all cracks around the door and any vents into the room. Include spaces around pipes.
- Listen to the radio or television until you are told all is safe or you are told to evacuate.
Have an Emergency Plan for Your Pets
Due to health regulations, animals are not allowed inside emergency shelters. Make arrangements for your pets, either securing them in your home or transporting them to a safe place.
Step 3: The Preparedness Checklist: What You Need to Know
Post emergency numbers by all your phones (fire, police, ambulance, your physician, etc.). Teach your children how to call these numbers and when it is appropriate to do so. Include emergency numbers for water/sewer, electricity, gas and the National Poison Control Center, 1-800-222-1222.
Know how and when to turn off water, gas and electricity at the main switches or valves and share this information with each family member. Keep any tools you will need near gas and water shut off valves. Remember, turn off the utilities only if you suspect the lines are damaged or if you are instructed to do so.
Do not turn off gas unless you suspect a leak or local officials advise to do so. If you turn the gas off, you will need a professional to turn it back on. It might take several weeks for a professional to respond. In the meantime, you may be unable to heat your home, make hot water or cook.
Be sure everyone knows how to use your fire extinguishers (ABC type), and where they are kept.
Install smoke alarms on each level of your home, especially near the bedrooms. Follow local codes and manufacturer's instructions about installation requirements. Test monthly.
Escape Routes and Safe Spots
Determine the best escape routes out of your home. Find two ways out of each room. Also, find the safe spots in your home for each type of disaster. (For example, if a tornado approaches, go to the lowest floor of your home or an interior room or closet with no windows.)
If Electrical Power is Lost
- Check to see if neighbors have power. If they are also without service, call your local power company.
- Use a flashlight or battery-operated lantern. Do not use candles for emergency lighting. Candles and kerosene lanterns are fire hazards.
- Turn off all major appliances. They could overload electric lines when power is restored, causing a second outage.
- Keep refrigerator and freezer doors closed as much as possible. Food can be kept cold for a day or two if the doors are kept closed.
- Use portable generators cautiously. Make sure they are outside in a well-ventilated area. Refuel a generator only after it has cooled.
- In cold weather, drain pumps, supply lines, water heaters and boilers - these can freeze when the power is lost. So can traps in drains of tubs, sinks, commodes, washing machines and dishwashers. In order to avoid burst pipes, close the main water valve and open the spigots and supply lines and drain them.
- In advance, provide your power company with a list of all life support equipment required by family members. Develop a contingency plan that includes an alternate power source for the equipment or relocating the person.
Take a Red Cross first aid and CPR class as a family.
Inventory Home Possessions
Make a visual or written record of your possessions to help you claim losses in the event of damage. Include photographs of cars, boats and recreational vehicles. Get professional appraisals of jewelry, collectibles, artwork or other items that may be difficult to evaluate. Also, photograph the exterior of your home. Include the landscaping that may not be insurable, but does increase the value of your property for tax purposes. Make copies of receipts and canceled checks for valuable items.
Stock Emergency Supplies and Assemble a Disaster Supplies Kit
Keep enough supplies in your home to meet your needs and those of each family member for three to five days. Assemble a Disaster Supplies Kit with items you may need in an evacuation. Store these supplies in sturdy, easy-to-carry containers such as backpacks, duffel bags or covered trash containers.
- One gallon water per person per day
- Canned or packaged food
- Battery-powered radio
- First aid kit
- Manual can opener
- Extra batteries
- Blankets or sleeping bags
- Prescription medications
- Special items for infant, elderly or disabled memebers of the household
- Important family documents in a waterproof container. Keep the originals of all important financial and family documents in a safe place. You will need accessible records for tax and insurance purposes.
Ask one person to be responsible for replacing water every three months and food every six months. Batteries should also be replaced on a regular basis. Tape the call letters and frequency numbers of your emergency alert radio stations (EAS) on the radio and make sure everyone knows how to work the radio and put in fresh batteries. Also tape the channel number of the television emergency broadcast stations on your TV.
Check if you have adequate insurance coverage. Homeowners insurance does not cover floods and some other major disasters. If you are in an area that can flood, talk with your insurance agent about getting flood insurance.
Step 4: Maintain Your Plan Quiz: Review your plan every six months and quiz your family about what to do.
Drill: Conduct fire and emergency evacuation drills on a regular basis.
Restock: Check food supplies for expiration dates and discard, or replace stored water and food every six months.
Test: Read the indicator on your fire extinguisher(s) and have it/them recharged by a professional according to manufacturer's instructions. Also, test your smoke alarms monthly and change the batteries at least once a year.
Much of this information was developed by FEMA and the American Red Cross and is being used with permission.