ALSAFE 020/10 SECINFO/U/-// MSGID/GENADMIN/COMNAVSAFECEN/00/MAR// SUBJ/GUIDANCE FOR WEB ENABLED SAFETY SYSTEM (WESS) ACCOUNT /SAFETY AUTHORITIES// REF/A/MSGID:GENADMIN/COMNAVSAFECEN/051833ZDEC2007// REF/B/DESC:DOC/CNO/07JAN2005// NARR/REF A IS COMNAVSAFECEN MESSAGE REGARDING APPOINTMENT OF WESS ACCOUNT SAFETY AUTHORITIES. REF B IS OPNAVINST 5102.1D/MCO P5102.1B, NAVY AND MARINE CORPS MISHAP AND SAFETY INVESTIGATION, REPORTING, AND RECORD KEEPING MANUAL.// POC/LAURA BISHOP/YC2/UNIT:COMNAVSAFECEN 51/NAME:NORFOLK /TEL:DSN 564-3520 X7023/TEL:757-444-3520 X7023/ /EMAIL:LAURA.BISHOP@NAVY.MIL// GENTEXT/REMARKS/1. THIS MESSAGE SUPERCEDES REF A. 2. THE PURPOSE OF THIS MESSAGE IS TO PROVIDE UPDATED GUIDANCE ON PROCESSES AND PROCEDURES FOR WESS SAFETY AUTHORITIES. FOR ACTIVITIES TO MANAGE THEIR USE OF WESS AS WELL AS ANY ACCESS TO NEED-TO-KNOW INFORMATION ABOUT MISHAPS, REF B ALLOWS FOR THE LOCAL ASSIGNMENT AND CONTROL OF WESS USE. A SAFETY AUTHORITY (OR AUTHORITIES), DESIGNATED FOR EACH COMMAND OR ACTIVITY, OR FOR A GROUP OF COMMANDS OR ACTIVITIES, WILL APPROVE REQUESTS FOR WESS ACCESS FOR THEIR PERSONNEL. A SAFETY AUTHORITY COULD BE THE COLLATERAL-DUTY OR FULL-TIME SAFETY OFFICER, EXECUTIVE OFFICER, SAFETY SUPERVISOR, BASE, REGIONAL OR ECHELON II, III OR IV SAFETY MANAGER, OR OTHER INDIVIDUAL SELECTED BY THE ACTIVITY. WE HIGHLY ENCOURAGE EACH INDIVIDUAL COMMAND HAVE AT LEAST ONE DESIGNATED SAFETY AUTHORITY AND AN ALTERNATE. A. THE DESIGNATED SAFETY AUTHORITY WILL ELECTRONICALLY RECEIVE ALL REQUESTS FOR WESS ACCOUNTS FROM WITHIN THEIR COMMAND OR ACTIVITY. THE SAFETY AUTHORITY WILL THEN RECOMMEND APPROVAL OR DISAPPROVAL OF ACCOUNT REQUESTS AND, IF APPROVED, INDICATE WHAT TYPE OF INFORMATION ACCESS THEY ARE GRANTING FOR THE USER. B. SAFETY AUTHORITIES MAY GRANT ACCESS FOR COMMUNITY OF INTEREST (COI) NOTIFICATIONS, DESIGNATE WHO HAS ENDORSEMENT PRIVILEGES, AND SUSPEND ACCOUNTS UNDER THEIR AUTHORITY. SAFETY AUTHORITIES WILL BE TRACKED BY UIC/RCC/MUC OR GROUPS OF UIC/RCC/MUC'S AT COMNAVSAFECEN. REQUESTS FROM A DESIGNATED SAFETY AUTHORITY NORMALLY WILL BE APPROVED, AND A WESS ACCOUNT CREATED, BY COMNAVSAFECEN WITHIN TWO WORKING DAYS. ALL LOCAL ACCESS AND PERMISSIONS TO USE WESS AND SUBMIT REPORTS WILL BE THE RESPONSIBILITY OF THE UNIT SAFETY AUTHORITY. C. WESS COI NOTIFICATION IS SIMILAR TO AIG'S AND CAD'S IN THE CURRENT DEFENSE MESSAGING SYSTEM (DMS). WHEN THE SAFETY AUTHORITY INDICATES A WESS ACCOUNT HOLDER NEEDS COI NOTIFICATION ACCESS, THE WESS ACCOUNT HOLDER WILL RECEIVE E-MAIL NOTIFICATION THAT A REPORT OF INTEREST, IN PDF, IS WAITING TO BE VIEWED IN WESS. THE OPNAVINST 3750.6R E-MAIL NOTIFICATIONS WILL ALSO HAVE THE HAZARD REPORT ATTACHED FOR VIEWING. D. WESS ENDORSEMENT ACCESS ALLOWS AN INDIVIDUAL TO PARTICIPATE IN THE ENDORSEMENT PROCESS ONLY FOR AVIATION HAZARD REPORTS THAT REQUIRE AN ENDORSEMENT BY THE CHAIN OF COMMAND OR OTHER DESIGNATED ACTIVITIES. AN ENDORSEMENT CHAIN WILL BE CREATED WITHIN WESS BY SELECTING FROM A UIC/RUC/MCC LIST. ONLY COMMANDS WITH AT LEAST ONE DESIGNATED SAFETY AUTHORITY ON FILE WITH NAVAL SAFETY CENTER, OR ONE PERSON WITH ENDORSEMENT ACCESS, WILL RECEIVE A NOTIFICATION THAT AN AVIATION HAZARD REPORT IS AWAITING ENDORSEMENT. WHEN AN AVIATION HAZARD REPORT NEEDING ENDORSEMENT IS ROUTED TO A COMMAND, ANYONE WITHIN THAT COMMAND WITH ENDORSEMENT ACCESS MAY ACT ON BEHALF OF THAT COMMAND TO INSERT THE ENDORSEMENT. WHEN AN ACCOUNT IS REQUESTED, SAFETY AUTHORITIES WILL MAKE THE DETERMINATION AND INDICATE WHICH ACCOUNT HOLDERS WITHIN THEIR ACTIVITY REQUIRE ENDORSEMENT ACCESS. 3. PRIOR TO DESIGNATION, SAFETY AUTHORITIES MUST HAVE A WESS ACCOUNT. A. REQUEST AN ACCOUNT USING THE WESS ICON FROM THE NAVAL SAFETY CENTER HOMEPAGE OR HTTPS:(SLASH/SLASH)WESS.SAFETYCENTER.NAVY.MIL/WESS/INDEX.HT ML. SELECT REQUEST/MAINTAIN ACCOUNT FROM THE ACCOUNT SETUP SECTION AND THEN SELECT THE PKI LOGIN BUTTON FROM THE WESS LOGIN SCREEN. INDIVIDUALS WITH AN EXISTING WESS ACCOUNT SHOULD LOG INTO WESS AND SELECT "MAINTAIN ACCOUNT" TO VERIFY THE ACCOUNT INFORMATION IS CORRECT, ESPECIALLY THE E-MAIL ADDRESS. B. IF THERE IS A LACK OF INTERNET CONNECTIVITY, SEND THE ACCOUNT REQUEST FORM VIA E-MAIL TO SAFE- WESShelp@NAVY.MIL, OR IF AFLOAT AND NIPRNET E-MAIL IS NOT AVAILABLE, VIA SIPRNET TO NRFK_SAFETYCENTER@NAVY.SMIL.MIL OR M_NRFK_SAFETYCENTER@NAVY.SMIL.MIL. INTERNET CONNECTIVITY HOWEVER, WILL EVENTUALLY WILL BE REQUIRED TO COMPLETE THE ACCOUNT CREATION PROCESS. C. PER PARAGRAPH 3007 OF REF B, THE SAFETY AUTHORITY MUST BE DESIGNATED BY THE COMMANDING OFFICER IN WRITING ON COMMAND LETTERHEAD AND EITHER FAXED OR MAILED, ATTACHED WITH SIGNATURE TO AN E-MAIL, OR SENT BY NAVAL MESSAGE. SAMPLE MESSAGE OR LETTER FORMAT CAN BE FOUND ON THE NAVAL SAFETY CENTER WEB SITE AT WWW.SAFETYCENTER.NAVY.MIL/WESS. THE REQUEST MUST INCLUDE COMMAND NAME AND THE FOLLOWING INFORMATION ON EACH PERSON OR PERSONS DESIGNATED AS THE SAFETY AUTHORITY: - RANK/RATE/GRADE FIRSTNAME LASTNAME - SAFETY AUTHORITY'S UIC/RCC/MCC - OFFICIAL EMAIL ADDRESS - TELEPHONE NUMBER - DSN - UIC/RCC/MUC: (LIST ALL UIC/RCC/MUC'S FOR WHICH SAFETY AUTHORITY WILL BE RESPONSIBLE FOR GRANTING WESS ACCESS PERMISSIONS). D. DESIGNATION INFORMATION MAY BE E-MAILED TO NRFK_SAFE_WESSSA@NAVY.MIL, MAILED TO COMNAVSAFECEN, CODE 51, 375 A STREET, NORFOLK, VA 23511-4399, SENT BY NAVAL MESSAGE TO COMNAVSAFECEN NORFOLK VA, OR FAXED TO 757-445- 9124. 4. DELEGATED ADMINISTRATORS WILL SCREEN ACCOUNT REQUESTS FROM ACTIVITIES WITH NO SAFETY AUTHORITY ON FILE FOR THEIR UIC/RCC/MUC AT NAVAL SAFETY CENTER. NAVAL SAFETY CENTER WILL CONTACT THE PERSON (OR SOMEONE IN THEIR CHAIN OF COMMAND) BY E-MAIL OR PHONE FOR FURTHER JUSTIFICATION, IF NECESSARY. 5. DESIGNATED SAFETY AUTHORITIES ARE NOT RELIEVED OF THEIR RESPONSIBILITIES UNTIL NAVAL SAFETY CENTER RECEIVES NOTIFICATION THROUGH ONE OF THE METHODS IN PARA 3C FOR DESIGNATING A SUCCESSOR. COMMANDS MUST DESIGNATE A NEW SAFETY AUTHORITY PRIOR TO DETACHMENT OF THE CURRENT SAFETY AUTHORITY. OTHERWISE, ALL WESS ACCOUNT REQUESTS GO TO THE DETACHED WESS SAFETY AUTHORITY'S ACCOUNT FOR REVIEW, APPROVAL OR REJECTION, AND FORWARDING. SINCE THEY ARE NOT THERE, THE ACCOUNT REQUEST SITS IN THE DORMANT WESS ACCOUNT. 6. SAFETY AUTHORITY USER GUIDES ARE AVAILABLE FOR ON-LINE REVIEW BY SELECTING THE WESS SAFETY AUTHORITY USER GUIDES LINK UNDER THE USER GUIDES TRAINING AND FAQS SECTION FOUND AT HTTP:(SLASH/SLASH)WESS.SAFETYCENTER.NAVY.MIL. 7. QUESTIONS ON WESS ACCOUNTS AND DESIGNATION OF SAFETY AUTHORITIES SHOULD BE DIRECTED TO THE WESS HELP DESK AT DSN 564-3520 EXT 7048, COML (757)444-3520 EXT 7048, OR E-MAIL NRFK_SAFE_WESSSA@NAVY.MIL.//