Navy Banner

Department of the Navy


About the Department of the Navy (DON) Records Management Program

The Department of the Navy Records Management Program is a public trust, supporting transparency in government by capturing vital records and making them available through reliable information management solutions.  This program improves the utility of information assets by providing the platform for better decision-making.  We are committed to supporting the Total Force, providing vital information to commanders and civilian leaders.  The records management program benefits include: 

- Speed to capability, better-smarter-faster operations

- Net-centric enterprise knowledge sharing

- Increased support for Navy litigation

- Secure personally identifiable information (PII) assets

SECNAV 5210.8D designates the CNO to manage the Navy's Records Management Program (to include SECNAV and OPNAV). The CNO then designated DNS-5 to conduct this business on his behalf. Assess, define and communicate Records Management standards. Provide a solution that manages records from creation to destruction, supports efficient decisions, reduces storage costs and benefits various DON communities. A NIPR/SIPR solution provides a command-wide, consistent core configuration.

Each year the U.S. Navy and all its encompassing commands create millions of records. Each of these records needs to be managed properly throughout their duration. This includes storage, maintenance, and destruction.

What is a Record?

“Records include all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them.” (44 U.S.C. 3301)

What is Records Management?

"Records Management is planning, controlling, directing, organizing, training, promoting, and other managerial activities involved with respect to records creation, records maintenance and use, and records disposition, in order to achieve adequate and proper documentation of the policies and transactions of the Federal Government and effective and economical management of agency operations." (44 U.S.C. 2901 (2))