1.  Dependent Entry Approval (DEA) is a Navy process to obtain permission from an area commander to bring dependents into a specific area.  Approval/disapproval is based on Status of Forces Agreements (SOFA), family support capabilities and/or limited local support based on geographically isolated areas, and is only required for the areas listed below.  DEA is an area commander responsibility and all questions regarding DEA should be directed to the designated action address listed below. 

2.  DEA must be used in conjunction with additional information/requirements listed on the DOD Electronic Foreign Clearance Guide website.  In addition to DEA, many countries have other varying mandatory entry requirements and restrictions for service members and their dependents, such as VISAs, passports, SOFA stamps, NATO orders, etc., that are listed in the Foreign Clearance Guide (FCG).  Sailors that are transferring to an overseas area, and their commands, are required to carefully check and comply with all area/country entry requirements in the FCG.

3.  Passport requirements are contained in the FCG.  No-Fee passports are mandatory for service members and their dependents traveling to specific countries for permanent assignment.  Family members can travel on tourist passports in some countries.  Passport information and all family members traveling to Singapore must be included in DEA request.  Without a passport and a Foreign Identification Number (FIN), an Immigration Exemption Order cannot be obtained and residency in the country cannot be established.  Consult the FCG.

4.  All personnel executing Permanent Change of Station (PCS) orders who desire to have family members accompany them to the below locations must submit a request for DEA, independent of Overseas Screening completion (MILPERSMAN 1300-300 applies).  The request must be submitted within 30 days of receipt of orders and no later than 4 months prior to arrival.

5.  Navy Personnel Command posts this information for the convenience of the area commanders. Area commanders or their designated representative are responsible for the information below and can contact COMNAVPERSCOM Millington TN via email at pers451@navy.mil to update this website.  Please do not contact Foreign Clearance Guide personnel to update Navy Dependent Entry information - they will refer you to Navy Personnel Command.

6.  Areas Requiring Dependent Entry Approval:

Note 1: All Squadrons DEA requests (even if orders read "Yokosuka") goes to Atsugi. 

Note 2: DEA is not required for personnel assigned to the U.S. Defense Attaché Office (DAO) or Security Assistance Officer of the DAO.

7. The below message format is provided for your convenience.  If a section does not apply, mark the applicable paragraph “N/A” and continue with format. If you are using non-naval message systems, the POC line and all information within the RMKS lines are still required.

Message format:

FM  Your Command
TO  Follow Chart above
INFO New Duty station
        Follow chart above
        (Note: Do not send this message to COMNAVPERSCOM Millington TN)
BT
UNCLAS  //N01300//
MSGID/GENADMIN/your command//
SUBJ/DEPENDENT ENTRY APPROVAL ICO rank/rate name//
POC/rank name/TEL: /Email:  // (a command point of contact is required, not the service member transferring)
RMKS/1. THE FOLLOWING REQUEST IS SUBMITTED FOR DEPENDENT ENTRY APPROVAL.//
A.  Rank/rate/civilian rating.  (If E-4, state date of rate.)
B.  Name. Complete last name, first name, and middle initial
C.  Date of marriage, relation to service member, names of family member(s), dates of birth for children and grades for current/next fiscal year (i.e. 3rd grade for 2009/2010 school year). For dependent parents, brothers, or sisters enter date of letter from Defense Finance and Accounting Service (DFAS) approving dependency.
D.  Nationality of sponsor and family member(s).  Enter current citizenship of sponsor and family member(s). (Note: family members that hold foreign passports will require more coordination with PSD, NAVPTO, applicable foreign Embassy's or Consulates)
E.  Origin duty station. Enter geographical location of present duty station.  In the case of Ships, include the homeport.
F.  Address of family member(s). Enter telephone number and current mailing address, including ZIP Code and country where family member(s) are now located.
G.  Date departed continental United States (CONUS). If serving on overseas duty, enter date member departed CONUS for present duty. If second or consecutive overseas tour, indicate whether voluntary or involuntary.  (If not applicable indicate "N/A.")
H.  Months separated from family member(s).  Note:  Applies only to personnel assigned to a command or unit that is physically separated from homeport for operational or training purposes.  Deployment does not include shipyard time away from homeport if change of homeport was authorized.
1. Serving in a fleet unit and deployed for 6 or more consecutive months during the  previous 12 months, or for 3 or more consecutive months during the previous 6 months,  enter the number of months separated from family by deployment during past year. If not  deployed per the above criteria enter "N/A."
2. Serving an unaccompanied overseas tour where dependents are authorized. Enter  number of months separated from family if dependent(s) were denied entry approval  because of lack of required medical facilities. If entry approval not denied for this reason,  enter “NA”.
3. Serving an accompanied overseas tour, enter number of months separated from family  because of delayed granting of family entry approval due to non-availability reasons. If  family entry approval was not delayed, enter "N/A."
4. Serving an unaccompanied overseas tour where family member(s) are not authorized, enter the number of months separated from family. If not applicable, enter "N/A."
5. Serving an Augmentation billet to support GWOT, enter number of months.
I. Transfer directive authority. Enter Date-Time-Group, Transfer Code (TC) number and authority.
J. Detachment date. Enter date member will detach current permanent duty station.
1. If dependents will travel at a later date include this date and reason for separate  travel.
K. Ultimate duty station. In the case of ships, include the homeport.
L. Estimated date of arrival at new duty station.  Best estimate as to when the member will arrive.
M. Housing preference. Indicate preference for civilian or government housing. Indicate acceptability of civilian housing until government housing becomes available and limit of rental payment authorized. State whether member desires sponsor and whether the sponsor is or is not authorized to act as agent for civilian rental housing.
N. Passports. Advise status of appropriate passports, if completed provide passport numbers and visa requirements and state status of any other requirements IAW Foreign Clearance Guide.
O. Expiration of active obligated service (EAOS) of member or obligated service date of Naval Reserve related information.  NOTE: If member must extend for obligated service, member must actually sign an extension.  NAVPERS 1070/613, Administrative Remarks entry in the enlisted member's service record is not acceptable for travel overseas.
1. Department of Defense (DOD) prescribed accompanied tour length as indicated in  Appendix Q of the JFTR
2. EAOS.
P. Certification of suitability, if complete.  Dependent Entry Approval Request does not suffice for reporting overseas screening IAW MILPERSMAN 1300-304.
Q. Remarks. Enter other appropriate information such as "spouse is an accredited teacher," etc.  List known ICD9 codes for medical ailments or physical disabilities of family member(s) and any family member(s) who display a physical, emotional or intellectual handicap requiring medically related services.  Include family member(s) who are enrolled in the Exceptional Family Member (EFM) Program, and family member(s) who require special education in DODD schools outside the United States.  Pregnancy should also be listed.//
BT