ADMINISTRATIVE MESSAGE
 
ROUTINE       
 
R 082350Z SEP 03 ZYB MIN PSN 727933J31
 
FM CNO WASHINGTON DC//N4//
 
TO NAVADMIN
 
UNCLAS //N05520//
NAVADMIN 247/03
 
MSGID/GENADMIN/CNO WASHINGTON DC/N4/-/SEP//
 
SUBJ/JOINT CLEARANCE AND ACCESS VERIFICATION SYSTEM (JCAVS)//
 
REF/A/DOC/CNO/01NOV2002//
 
REF/B/SECNAVINST 5510.30A/-/10MAR1999//
 
NARR/REF A ESTABLISHED THE REQUIREMENT FOR USE OF JCAVS.
REF B IS THE DON PERSONNEL SECURITY PROGRAM REGULATION.//
 
RMKS/1.  EFFECTIVE 1 JANUARY 2003, COMMANDS WERE INSTRUCTED BY REF A
TO USE JCAVS, A SUBSYSTEM OF THE JOINT PERSONNEL ADJUDICATION SYSTEM
(JPAS), TO REQUEST DEPARTMENT OF THE NAVY CENTRAL ADJUDICATION
FACILITY (DONCAF) PERSONNEL SECURITY CLEARANCE ACTIONS, TO FORWARD
CLASSIFIED VISIT REQUESTS AND TO VALIDATE CLASSIFIED INFORMATION
NON-DISCLOSURE AGREEMENTS.  DUE TO MIGRATION TO THE DEFENSE
MESSAGING SYSTEM (DMS), DONCAF WILL BE UNABLE TO GENERATE AUTOMATED
SECURITY CLEARANCE ELIGIBILITY DETERMINATIONS USING AUTODIN MESSAGES
AFTER 30 SEPTEMBER 2003.  COMMANDS MAY CONTINUE TO COMMUNICATE WITH
DONCAF USING PAPER REQUESTS.  THESE REQUESTS MAY BE MAILED TO:
DIRECTOR, DONCAF, 716 SICARD ST SE, SUITE 2000, WASHINGTON NAVY YARD
DC 20388.  HOWEVER, IT IS ESSENTIAL THAT COMMANDS ESTABLISH JCAVS
ACCOUNTS IMMEDIATELY TO ENSURE CONTINUED AUTOMATED COMMUNICATION
WITH DONCAF.
 
2.  COMMANDS MUST USE JCAVS EXCLUSIVELY TO DOCUMENT LOCAL ACCESS
DETERMINATIONS, INTERIM SECURITY CLEARANCE DETERMINATIONS, EXECUTION
OF NONDISCLOSURE AGREEMENTS (SF-189, SF-189A OR SF-312), AND
PERSONAL ATTESTATIONS. COMMANDS WILL ALSO USE JCAVS TO SUBMIT
CONTINUOUS EVALUATION REPORTS, PASS VISIT REQUESTS, DETERMINE
SECURITY CLEARANCE AND SENSITIVE COMPARTMENTED INFORMATION (SCI)
ACCESS ELIGIBILITY, DETERMINE STATUS OF REQUESTED PERSONNEL SECURITY
INVESTIGATIONS (PSI), RECORD PSI SUBMISSION DATES AND REQUEST DONCAF
DETERMINATIONS.  JCAVS REPLACES ALL RECORDS KEEPING REQUIREMENTS
ASSOCIATED WITH THESE ACTIVITIES AS PRESCRIBED BY REF B.
 
3.  JCAVS USES A PERSONNEL SECURITY MANAGEMENT NETWORK (PSM NET) TO
CONTROL SYSTEM USE AND INFORMATION FLOW.  SYSTEM ACCESS IS
HIERARCHICALLY CONTROLLED, WITH UPPER ECHELON COMMANDS PLAYING A
CRITICAL ROLE IN ESTABLISHING JCAVS ACCOUNTS FOR LOWER ECHELON
COMMANDS.  REF A PROCEDURES FOR ESTABLISHING JCAVS ACCOUNTS CAN BE
FOUND AT WWW.NAVYSECURITY.NAVY.MIL.
 
A.  UNDER PSM NET EACH COMMAND SECURITY MANAGER WILL ENSURE THE
COMMAND SECURITY MANAGEMENT OFFICE (SMO) IS ESTABLISHED AND
IDENTIFIED IN JCAVS BY UNIT IDENTIFICATION CODE (UIC) OR REPORTING
UNIT CODE (RUC), USER LEVEL AND COMMAND TITLE.
B.  SMO'S WILL CLAIM THE PERSONNEL FOR WHOM THEY HAVE SECURITY
COGNIZANCE UNDER THEIR JCAVS ACCOUNT BASED ON THE NATURE OF THEIR
RELATIONSHIP.  AN OWNING RELATIONSHIP EXISTS WHEN THE PERSON IS
PERMANENTLY ASSIGNED AS A COMMAND ASSET.  A SERVICING RELATIONSHIP
EXISTS WHEN A PERSON IS TEMPORARILY ASSIGNED (I.E. TAD FOR
TRAINING).
C.  ONCE A PERSON IS "OWNED" BY ONE COMMAND IN JCAVS, ANOTHER
COMMAND CANNOT OWN THAT PERSON.  IT IS IMPERATIVE THAT SMO'S CLAIM
PERSONNEL UNDER THEIR JCAVS ACCOUNT USING THE APPROPRIATE
RELATIONSHIP AND REMOVE THEM WHEN THEY ARE NO LONGER A COMMAND ASSET.
 
4.  JCAVS USERS CAN CONSULT THE NAVY SECURITY WEBSITE AT
WWW.NAVYSECURITY@NAVY.MIL FOR FURTHER JCAVS GUIDANCE RELATED TO THIS
NOTIFICATION.  SPECIAL SECURITY OFFICERS (SSO'S) WILL FOLLOW SSO
NAVY GUIDANCE.
 
5.  THE DEPARTMENT OF THE NAVY JCAVS PROGRAM MANAGER IS MS. MARY
ANDERSON WHO MAY BE REACHED AT (202) 433-8854, DSN 288-8854 OR
E-MAIL MANDERSO@NCIS.NAVY.MIL.
 
6.  RELEASED BY VADM CHARLES W. MOORE, JR., DCNO, FLEET READINESS
AND LOGISTICS.//
 
BT
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