ADMINISTRATIVE MESSAGE ROUTINE R 192056Z NOV 02 ZYB MIN PSN 748115J26 FM CNO WASHINGTON DC//N1// TO NAVADMIN UNCLAS NAVADMIN 386/02 MSGID/GENADMIN/CNO WASHINGTON DC/-/NOV// SUBJ/FEB 03 (CYCLE 072) NAVY-WIDE EXAMS FOR ADV IN RATE OF NAVAL /RESERVE PERSONNEL TO PAYGRADES E4 THROUGH E7 AND JAN 03 /(CYCLE 178) E7 NAVY-WIDE EXAM FOR TAR-CANREC PERSONNEL// REF/A/DOC/BUPERS/25JUL2001// REF/B/DOC/CNO/22DEC1994// REF/C/RMG/COMNAVRESFOR/161115ZJUL2002// REF/D/DOC/OPNAV/18OCT1993// REF/E/DOC/MILPERSMAN 1420-060/-// NARR/REF A IS BUPERSINST 1430.16E, ADVANCEMENT MANUAL. REF B IS OPNAVINST 1160.7B, REENLISTMENT QUALITY CONTROL PROGRAM FOR INACTIVE DUTY ENLISTED NAVAL RESERVISTS. REF C IS ALNAVRESFOR 021/02, DRILLING RESERVE ENLISTED CAREER MANAGEMENT OBJECTIVES (SELRES ECMO). REF D IS OPNAVINST 1160.5C, REENLISTMENT QUALITY CONTROL PROGRAM. REF E IS MILPERSMAN 1420-060, FROCKING OF ENLISTED PERSONNEL.// RMKS/1. THIS NAVADMIN SUPPLEMENTS REF A AND PROVIDES INFO FOR THE FEB 03 NAVY-WIDE ADVANCEMENT (ADV) EXAMS FOR E4 THROUGH E7 NAVAL RESERVE CANDIDATES AND THE JAN 03 TAR ADV EXAM FOR E7 CANDIDATES. ALL CANDIDATES SERVING ON ACDU FOR SPECIAL WORK/ONE YEAR RECALL (ADSW/OYR), ACTIVE DUTY TRAINING (ADT), OR ACTIVE DUTY UNDER ANY PRESIDENTIAL RECALL AUTHORITY, WILL COMPETE FOR ADV AS RESERVE INACTIVE (USNR-INACTIVE) IN CYCLE 072, REGARDLESS OF TIME SERVED ON ACDU. THIS PROVIDES ADV OPPORTUNITY FROM THE SELECTED RESERVE QUOTAS. CANDIDATES ASSIGNED TO VOLUNTARY TRAINING UNITS (VTU) ARE ELIGIBLE FOR ADVANCEMENT UNLESS ASSIGNMENT TO THE VTU IS DUE TO HIGH YEAR TENURE (HYT) PER REF B. PERSONNEL ASSIGNED TO VTU DUE TO HYT ARE NOT ELIGIBLE FOR ADV. 2. BASIC ELIGIBILITY REQUIREMENTS: A. SELRES CANDIDATES MUST HAVE MET BASIC ELIGIBILITY REQUIREMENTS PER REFS A THROUGH C NLT 1 JAN 03. TAR E7 CANDIDATES PARTICIPATING IN THE CYCLE 178 E7 EXAM MUST MEET ELIGIBILITY REQUIREMENTS PER REFS A, B, AND D, NLT THAN 1 JAN 03. CANDIDATES MUST MAINTAIN CO'S RECOMMENDATION TO REMAIN ELIGIBLE FOR ADV. REF A, PARA 201, PROVIDES GUIDANCE ON ADV RECOMMENDATION. B. LEADERSHIP TRAINING CONTINUUM (LTC) REQUIREMENTS ARE LISTED IN REF A, PARA 212.A, FOR TAR/CANREC PERSONNEL AND PARA 212.B FOR SELRES PERSONNEL. ALL LTC REQUIREMENTS INCLUDING APPROVED WAIVERS MUST BE COMPLETED/SIGNED BY 1 JAN 03. FAILURE TO COMPLY BY 1 JAN 03 RENDERS MEMBER INELIGIBLE FOR EXAMINATION PARTICIPATION. 3. EXAM STUDY PREPARATION PRODUCTS SUCH AS: BIBS, ADVANCEMENT HANDBOOKS, NONRESIDENT TRAINING COURSES (NRTCS) AND CATALOG OF NON-RESIDENT TRAINING COURSES ARE ALL AVAILABLE FOR VIEW OR DOWNLOAD FROM THE NAVY ADVANCEMENT CENTER WEBSITE AT HTTPS:/WWW.ADVANCEMENT.CNET.NAVY.MIL. ESO'S AND TRAINING OFFICERS WILL WANT TO REVIEW "ESO" INFORMATION NOW AVAILABLE FROM THIS WEB SITE. 4. SPECIFIC RATING GUIDANCE: CMDS SHALL ENSURE CORRECT EXAMS ARE ORDERED. CMDS AND SERVICING PSD'S MUST ENSURE CORRECT PATH OF ADV IS ENTERED ON EXAMINATION WORKSHEETS AND CANDIDATES ENTER CORRECT EXAM RATE ON ANSWER SHEETS AS FOLLOWS: A. ELECTRONICS TECHNICIAN (ET): (1) ET SUBMARINE COMMUNICATIONS (ETR) - ORDER AND ADMINISTER ETR EXAMS TO PERSONNEL WITH NEC 14RO, 14TO, 14CM, 14TM, 14EM, 14RM, OR 14ET. (2) ET SUBMARINE NAVIGATION (ETV) - ORDER AND ADMINISTER ETV EXAMS TO PERSONNEL WITH NEC 14NM, 14NO, 14SM, 14IC, 14QM, 14XO, 14XM AND FORMER CONVENTIONAL NAVIGATION ET'S. (3) ORDER AND ADMINISTER ET EXAMS TO ALL OTHER ET PERSONNEL. B. MACHINIST'S MATE (MM): (1) MM AUXILIARY SUBMARINE (MME) - ORDER AND ADMINISTER MME EXAMS TO MM SUBMARINE PERSONNEL WITH NEC 4230 OR 4231. (2) MM WEAPONS SUBMARINE (MMW) - ORDER AND ADMINISTER MMW EXAMS TO MM SUBMARINE PERSONNEL WITH NEC OF 4232 OR 4233. (3) ORDER AND ADMINISTER MM EXAMS TO ALL OTHER MM PERSONNEL. C. FOR AVIATION ELECTRONICS TECHNICIAN (AT) INTERMEDIATE AND ORGANIZATIONAL CANDIDATES, ORDER ATI EXAMS FOR INTERMEDIATE MAINTENANCE, AND ATO EXAMS FOR ORGANIZATIONAL MAINTENANCE. ENSURE EXAM SPECIALTY (ATI/ATO) IS ENTERED IN THE PROPER COLUMNS OF THE EXAM RATE ON THE ANSWER SHEET. D. AVIATION STRUCTURAL MECHANIC (SAFETY EQUIPMENT) (AME) STRIKERS: MBR'S ABILITY TO QUALIFY FOR ORDNANCE HANDLING CERTIFICATION MUST BE SPECIFICALLY STATED IN CMD ENDORSEMENT/ REQUEST. E. STG, STS, AND AW RATING EXAMS ARE CLASSIFIED SECRET AND INCLUDE NATO CONFIDENTIAL DATA. OS RATINGS ARE CLASSIFIED CONFIDENTIAL AND INCLUDE NATO RESTRICTED DATA. ENSURE ALL TEST PARTICIPANTS AND ADMINISTRATORS HAVE REQUISITE CLEARANCE PRIOR TO EXAM DAY. 5. AWARD POINTS. INACCURATE TRANSPOSITION OR MISSING AWARD POINTS ON ANSWER/WORKSHEETS REQUIRE FORWARDING OF DOCUMENTATION VERIFYING ALL AWARDS PER REF A. AWARD POINTS MUST BE EARNED PRIOR TO THE REGULARLY SCHEDULED MONTH OF EXAM PARTICIPATION. POINTS FOR PERSONAL AWARDS WILL BE AUTHORIZED ONLY IF THE AWARD IS APPROVED PRIOR TO THE MONTH OF EXAMINATION FOR A PERIOD ENDING PRIOR TO THE MONTH OF EXAMINATION. 6. TIME IN RATE (TIR) ELIGIBILITY SHALL BE COMPUTED PER REF A, PARA 216. 7. PERFORMANCE MARK AVERAGE (PMA). COMPUTE PMA PER REF A, PARA 317. A. EVALS USED TO COMPUTE PMA MUST BE INCLUSIVE OF THE PERIODS LISTED BELOW: PROSPECTIVE EVALUATION COMPUTATION PAYGRADE PAYGRADE PERIOD E4 E3 1 JUN 02 TO 31 JAN 03 E5 E4 1 FEB 02 TO 31 JAN 03 E6 E5 1 FEB 01 TO 31 JAN 03 E7 E6 1 FEB 01 TO 31 DEC 02 E7 (TAR) E6 1 JAN 00 TO 31 DEC 02 B. IF A SVCMBR DOES NOT HAVE AN EVAL WITHIN THE PERIOD SPECIFIED, PREPARE A SPECIAL EVAL WITH A "TO" DATE OF 31 DEC 02 FOR E7 CANDIDATES AND 31 JAN 03 FOR E4, E5, AND E6 CANDIDATES. 8. GENERAL EXAM/ADV INFO: A. EXAMS WILL BE ADMINISTERED PER CHAPTER SIX OF REF A. INACTIVE RESERVE EXAMS WILL BE GIVEN DURING THE MONTH OF FEB 03. TO EASE THE BURDEN ON COMMANDS ADMINISTERING EXAMS, AUTHORITY IS GRANTED TO ADMINISTER EXAMS TO SELRES CANDIDATES ON ACTIVE DUTY, AS DESCRIBED IN PARA ONE, WITH REGULAR NAVY CANDIDATES ON 16 JAN 03 FOR E7; 4 MAR 03 FOR E6; 11 MAR 03 FOR E5; AND 18 MAR 03 FOR E4. COMMANDS CHOOSING THIS OPTION SHOULD TAKE GREAT CAUTION TO ENSURE CANDIDATES ARE ADMINISTERED THE CORRECT EXAM AND THE CORRECT CYCLE NUMBER IS REFLECTED ON THE WORKSHEET AND ANSWER SHEET. DO NOT ADMINISTER ANY OTHER CYCLE 072 EXAMS PRIOR TO 1 FEB 03 UNLESS SPECIFICALLY AUTHORIZED BY COMNAVPERSCOM (PERS-812). B. EXAMS FOR RECALLED RESERVISTS, AS DESCRIBED IN PARA ONE, SHOULD BE ORDERED BY THE COMMAND HOLDING THE MEMBER'S SERVICE RECORD. COORDINATION BETWEEN THE SERVICE RECORD HOLDER AND THE GAINING COMMAND IS KEY TO ENSURE ALL ELIGIBLE CANDIDATES HAVE THE OPPORTUNITY TO TAKE THE EXAM. IN THE CASE OF RESERVE DE-MOBILIZATION, THE TRANSFERRING COMMAND SHOULD ENSURE THAT EXAMS ARE ORDERED AND FORWARDED TO THE INDIVIDUAL'S RESERVE CENTER OR DE-MOB SITE FOR ADMINISTRATION. RESERVISTS BEING DE-MOBILIZED SHOULD CONTACT THEIR RESERVE CENTER OR DE-MOB SITE TO CONFIRM THEIR PARTICIPATION AND VERIFY REPORTING TIME AND LOCAL REQUIREMENTS. C. ADVANCEMENT TO E4 AND RATING ENTRY FOR NON-DESIGNATED PERSONNEL ARE GOVERNED BY REF C. NON-DESIGNATED MEMBERS WHO REQUIRE AN "A" SCHOOL WAIVER FOR ADVANCEMENT EXAM PARTICIPATION PER REF C, MUST HAVE THE REQUEST TO PERS-812 POSTMARKED BY 31 DEC 02. REQUESTS POSTMARKED AFTER THIS DATE WILL BE CONSIDERED FOR THE AUGUST 03 (CYCLE 073) ADVANCEMENT EXAMINATION. D. ENSURE BLOCKS 12 AND 13 OF THE WORKSHEET ARE COMPLETED. AT THE EDUCATION SERVICES OFFICER'S DISCRETION, WORKSHEETS MAY BE SIGNED PRIOR TO OR AT EXAM ADMINISTRATION SITE. AFTER THE EXAM, WORKSHEETS SHOULD BE RETAINED UNTIL LIMITING DATE PER REF A, PARA 300.D. FILING IN INDIVIDUAL SERVICE RECORDS IS NO LONGER REQUIRED. E. LATE SUPPLEMENTAL ORDERS MUST BE HELD TO A MINIMUM TO ALLOW TIME FOR ADEQUATE PROCESSING AND QUOTA DETERMINATION. IMPORTANCE OF TIMELY EXAM ORDERING AND ADMINISTRATION CANNOT BE OVER-EMPHASIZED. REQUESTS FOR SUPPLEMENTAL EXAMS MUST BE SUBMITTED USING SAMPLE FORMAT ON TABLE 4-3 OF REF A VIA MSG TO NETPDTC (N321), WITH PERS-812 AND CMD'S IMMEDIATE SUPERIOR IN COMMAND (ISIC) AS INFO ADDRESSEES. REQUESTS MUST INCLUDE MBR'S NAME, RATE, SSN, AND JUSTIFICATION FOR MISSING REGULAR EXAM; NO ACTION WILL BE TAKEN ON REQUESTS RECEIVED WITHOUT REQUIRED INFO/JUSTIFICATION. ENSURE "ADMIN ERROR" AND "OPERATIONAL COMMITTMENT" ARE CLARIFIED WHEN USED AS JUSTIFICATION. REQUESTS SUBMITTED AFTER 7 MAR 03 WILL BE DISAPPROVED. SUPPLEMENTAL EXAMS MUST BE ADMINISTERED NLT 31 MAR 03. WHEN A CANDIDATE JUSTIFIABLY MISSES A REGULAR EXAM AND EXAM IS ON BOARD, DO NOT DESTROY EXAM. SUBMIT REQUEST AS ABOVE FOR PERMISSION TO RETAIN THE EXAM FOR LATE ADMINISTRATION. FOR THOSE WHO ADMINISTER CYCLE 072 EXAMS IN MARCH AS DESCRIBED IN PARA 8.A ABOVE, SUPPLEMENTAL EXAM REQUESTS MUST BE RCVD BY 31 MAR 03 AND EXAMS ADMINISTERED NLT 15 APR 03. F. SAILORS WHO HAVE BEEN SELECTED FOR A COMMISSION ARE INELIGIBLE FOR CONSIDERATION FOR SELECTION TO CHIEF PETTY OFFICER. THESE INDIVIDUALS MUST BE INVALIDATED. NOTIFICATION MUST BE MADE TO PERS-812 IF SELECTION FOR COMMISSION IS DECLINED. G. SELRES E7 CANDIDATES WHO SUBMIT REQUESTS, HAVE REQUESTS PENDING, OR ARE APPROVED FOR TRANSFER TO THE RETIRED RESERVE, WITH OR WITHOUT PAY, ARE INELIGIBLE FOR ADVANCEMENT AND THEIR EXAMS MUST BE INVALIDATED, UNLESS THE DATE RETIREMENT IS REQUESTED IS FOR THE MANDATED 31 DEC 03 DATE DUE TO HYT. H. FOR TAR PERSONNEL, REF D REMAINS IN EFFECT. MEMBERS WHO SUBMIT REQUEST FOR TRANSFER TO THE FLEET RESERVE ON A DATE PRIOR TO THEIR MANDATED HYT DATE, RENDER THEMSELVES INELIGIBLE FOR CONSIDERATION FOR ADVANCEMENT. FINAL APPROVAL OF REQUEST IS NOT REQUIRED. THE ACT OF SUBMITTING FOR FLEET RESERVE RENDERS THAT MEMBER INELIGIBLE FOR SELECTION BOARD CONSIDERATION. THE ONLY EXCEPTION IS THOSE MEMBERS WHO REQUEST TRANSFER TO THE FLEET RESERVE AT OR BEYOND HIGH YEAR TENURE DATE. I. MEMBERS WHO HAVE SUBMITTED REQUESTS FOR VOLUNTARY TRANSFER TO THE FLEET/RETIRED RESERVE MAY BECOME ELIGIBLE FOR BOARD CONSIDERATION PROVIDED CANCELLATION OF FLEET RESERVE TRANSFER OR RETIREMENT AUTHORIZATION IS APPROVED PRIOR TO 1 MAY 03. PERS-812 AND NETPDTC (N321) MUST BE NOTIFIED TO ENSURE THESE MEMBERS ARE RE-VALIDATED FOR CONSIDERATION BY THE BOARD. J. IN ADDITION TO REQUIRED MATERIAL LISTED IN REF A, THE FOLLOWING ITEMS SHOULD BE ALLOWED OR PROVIDED TO LISTED CANDIDATES: ITEM RATINGS DRAFTING DIVIDERS MN, ETV, OS, QM, SM 12 INCH PARALLEL RULERS MN, ETV, OS AT LEAST THREE SHEETS OF DMA FORM 5090 (MANEUVERING BOARD PAPER) MN, ETV BEARING RATE COMPUTER STS NAUTICAL SLIDE RULE MN, ETV SPEED SOLVER TACAID STS TOWED ARRAY D/E RANGE FINDER STS K. REF E OUTLINES SELECTEE FROCKING RQMTS. E4 CANDIDATES MAY BE FROCKED UPON NOTIFICATION FROM NETPDTC OR PERS-812 AND COMPLETION OF PETTY OFFICER INDOCTRINATION. 9. TAR/CANREC AND SELRES SELECTION BOARD INFO: A. THE FY-04 RESERVE E7 SELECTION BOARD WILL CONVENE 16 JUN 03. CORRESPONDENCE TO THE SELECTION BOARD MUST BE SUBMITTED BY THE CANDIDATE. NO THIRD PARTY CORRESPONDENCE WILL BE PERMITTED. THE ONLY METHOD FOR CORRESPONDING WITH THE BOARD IS BY REGULAR MAIL. CORRESPONDENCE SHOULD BE PAPER CLIPPED ON PLAIN WHITE PAPER; NO STAPLES, BINDERS, FOLDERS, OR TABS. B. PER REF A, CANDIDATES MAY COMMUNICATE WITH THE SELECTION BOARD PRESIDENT AS FOLLOWS: CORRESPONDENCE MUST BE POSTMARKED NLT 1 MAY 03 AND ADDRESSED TO "PRESIDENT FY04 RESERVE E7 SELECTION BOARD, BOARD # (335 - SELRES/ADSW/OYR/ADT/PRESIDENTIAL RECALL OR 336 - TAR), COMMANDER NAVY PERSONNEL COMMAND (PERS-812), 5720 INTEGRITY DRIVE, MILLINGTON, TN 38055-8120. SPECIAL HANDLING MAIL (CERTIFIED OR REGISTERED) IS NOT ADVISED BECAUSE OF SIGNIFICANT DELAYS IN HANDLING. A RECEIPT MEANS ONLY THAT CORRESPONDENCE WAS RECEIVED BY THE MAIL ROOM, NOT BY THE SELECTION BOARD. ENSURE A COVER SHEET ACCOMPANIES THE DOCUMENT AND THE SUBJECT LINE OF THE COVER SHEET READS AS FOLLOWS: FOR SELRES PERSONNEL: "SUPPLEMENTAL SERVICE RECORD INFORMATION FOR BOARD NUMBER 335". FOR TAR PERSONNEL: SUPPLEMENTAL SERVICE RECORD INFORMATION FOR BOARD NUMBER 336." VERIFY THE CORRECT SUBJECT LINE AND BOARD NUMBER IS ON YOUR COVER SHEET TO ENSURE YOUR PACKAGE APPEARS TO THE PROPER BOARD. C. CERTIFIED TRUE COPIES ARE NOT REQUIRED; HOWEVER, MEMBER'S SSN MUST BE LEGIBLE ON EACH ITEM/ENCLOSURE. D. CONTACT PERS-812 FOR GUIDANCE ON SUBMISSION OF ANY AWARDS, EVALS, OR COURSE COMPLETIONS RECEIVED AFTER THE 1 MAY 03 CUT OFF. NO CORRESPONDENCE WILL BE ACCEPTED AFTER 6 JUN 03. E. A LIST OF E7 ELIGIBLE CANDIDATES AND SELECTION BOARD CORRESPONDENCE PACKAGES RECEIVED WILL BE POSTED ON THE BUPERS WEB SITE WWW.PERSNET.NAVY.MIL/PERS8/PERS-81/PERS-812/P812.HTM. RESULTS WILL BE ANNOUNCED BY NAVADMIN AND BE AVAILABLE ON THE BUPERS WEB SITE AFTER THE NAVADMIN IS RELEASED. 10. EXAM DISCREPANCIES: TO CLEAR ALL EXAM DISCREPANCIES CREATED BY INCORRECT DATA, SUBMIT THE CORRECTED INFO AS REQUIRED BY TABLE 7-3 OF REF A TO NETPDTC (N321) AND MAKE APPROPRIATE NSIPS ENTRIES. A LIST OF OUTSTANDING DISCREPANCIES WILL BE UPDATED WEEKLY AND CAN BE VIEWED AT HTTP:/WWW.ADVANCEMENT.CNET.NAVY.MIL. IF ANY DISCREPANCIES ON E7 CANDIDATES ARE NOT RESOLVED PRIOR TO 6 JUN 03, CONTACT PERS-812 AT COMM: (901) 874-4541/DSN 882. 11. FORWARDING EXAM RETURNS. EXAMINATION GRADING REQUIRES AN 85% RECEIPT OF RETURNS TO NETPDTC. ANSWER SHEETS SHOULD BE FORWARDED VIA OVERNIGHT MAIL WITHIN FIVE DAYS AFTER EXAM ADMINISTRATION. UNITS UNABLE TO COMPLY WITH THIS MAY FWD RETURNS BY THE MOST EXPEDITIOUS TRACKABLE METHOD AVAILABLE. 12. ALL COMMANDS SHOULD MONITOR THE ELECTRONIC TOTE BOARD LOCATED AT HTTPS:/WWW.ADVANCMENT.CNET.NAVY.MIL TO VERIFY THAT THEIR ANSWER SHEETS ARE RECEIVED BY NETPTDC. IF ANSWER SHEETS ARE NOT LISTED ON THE TOTE BOARD BY THE FIFTH WORKING DAY AFTER SHIPPING (WHEN SHIPPED OVERNIGHT). CALL NETPDTC AT (850) 452-1001 OR DSN 922-1001 EXTENTION 1521/2 TO VERIFY WHETHER ANSWER SHEETS HAVE BEEN RECEIVED. NETPDTC CAN THEN ASSIST IN TRACKING. 13. THIS NAVADMIN IS CANCELLED 31 JUL 03. 14. RELEASED BY VADM G. L. HOEWING, N1.// BT