ADMINISTRATIVE MESSAGE ROUTINE R 261158Z SEP 02 ZYB MIN PSN 132630J15 FM CNO WASHINGTON DC//N1// TO NAVADMIN UNCLAS//N01400// NAVADMIN 324/02 MSGID/GENADMIN/N1// SUBJ/NEW NAVYWIDE ADVANCEMENT EXAM ORDERING PROCEDURES// REF/A/DOC/BUPERS/25JUL2001// AMPN/REF A IS BUPERSINST 1430.16E, ADVANCEMENT MANUAL.// RMKS/1. THIS NAVADMIN SUPERCEDES EXAM ORDERING INFO PUBLISHED IN REF A AND PROVIDES NEW MANDATORY PROCEDURES FOR ORDERING NAVYWIDE EXAMINATIONS. FILE A COPY OF THIS NAVADMIN WITH REF A UNTIL ITS NEXT UPDATE. THE PROCEDURES IN THIS NAVADMIN ARE EFFECTIVE FOR: A. ACTIVE DUTY: OCT 02 FOR ORDERING THE JAN 03 CPO AND SUBSEQUENT ACTIVE DUTY EXAMINATIONS. B. RESERVE: MAY 03 FOR ORDERING THE AUG 03 E4-6 AND SUBSEQUENT RESERVE EXAMINATIONS. 2. BEGINNING WITH THE JAN 03 CPO EXAM, NETPDTC WILL AUTOMATICALLY SHIP EXAMS FOR EACH TIME-IN-RATE (TIR) ELIGIBLE MEMBER. INCLUDED WILL BE AN ANSWER SHEET WITH THE CANDIDATE'S NAME, SSN, EXAM RATE, EXAM SERIES, AND UIC INFORMATION BAR-CODED IN THE MARGIN. THE COMMAND'S ESO MUST FOLLOW THE PROCEDURES BELOW TO ENSURE CORRECT EXAMS ARRIVE. 3. PROCEDURES FOR AUTO-ORDERING EXAMS. A. A TIME-IN-RATE ELIGIBILITY LIST WILL BE POSTED ON THE CURRENT EXAM ORDERING WEB SITE: NEASOS.CNET.NAVY.MIL/CGI-BIN APPROXIMATELY THREE MONTHS PRIOR TO THE EXAM ADMINISTRATION MONTH. DEPENDING ON THE PAYGRADE, THE ESO WILL HAVE THREE WEEKS TO REVIEW AND MODIFY THE EXAMS BEING FORWARDED. A CUTOFF DATE WILL BE LISTED BY EACH PAYGRADE. FOR THE JAN 03 CPO EXAM, THE PERIOD FOR REVIEW WILL BE 7 OCT THRU 27 OCT 02. THE SITE IS PASSWORD PROTECTED. THE ESO MAY OBTAIN THE COMMAND'S PASSWORD BY E-MAILING A REQUEST FOR THE PASSWORD TO: EXAM-ORDERING.N321@CNET.NAVY.MIL. B. FROM THE ABOVE WEB SITE, THE EASY TO FOLLOW STEPS WILL DIRECT THE ESO TO A TIR LIST FOR A SPECIFIC UIC AND PAYGRADE. ENTER THE COMMAND PASSWORD AND CLICK THE LOGIN BUTTON. (PARENT ACTIVITIES WILL HAVE A PULL DOWN MENU OF TENANT UICS. THIS ALLOWS PARENT ACTIVITIES TO PULL AND WORK A TIR LIST FOR EACH UIC SEPARATELY USING ONLY ONE PASSWORD. TENANT COMMANDS WILL HAVE VIEW ONLY CAPABILITY). C. THE NAME, SSN, AND PRATE ON THE TIR LIST PAGE ARE PULLED FROM THE ENLISTED MASTER FILE (EMF). INCORRECT INFORMATION MUST BE CORRECTED IMMEDIATELY THROUGH NORMAL PERSONNEL PROCEDURES (SDS, NSIPS, ETC.). 4. THE TIR LIST ALLOWS THE ESO TO REVIEW, DELETE, OR MODIFY THE EXAM BEING ORDERED FOR AN INDIVIDUAL AND ADD INDIVIDUALS NOT LISTED. THERE ARE SEVEN COLUMNS FOR EACH INDIVIDUAL LISTED. A. FORWARD EXAM: Y (YES) IS FILLED IN BY DEFAULT. THE EXAM IN THE ERATE COLUMN WILL BE AUTOMATICALLY FORWARDED WHEN THE Y IS FILLED IN. IF AN EXAM IS NOT REQUIRED FOR THE INDIVIDUAL CLICK THE N CIRCLE. B. CYCLE: THE CYCLE FOR WHICH THE EXAM IS ORDERED. C. SSN: THE SSN HYPERLINKS TO A SCREEN TO CHANGE THE EXAM BEING ORDERED. D. NAME: NAME OF MEMBER FOR WHOM THE EXAM IS ORDERED. E. PRATE: PRESENT RATE OF MEMBER. F. ERATE: EXAM RATE. THE EXAM ORDERED FOR THE MEMBER. THE ERATE HYPERLINKS TO A SCREEN TO CHANGE THE EXAM ORDERED. THIS COLUMN IS BLANK FOR NON-DESIGNATED CANDIDATES. CLICK ON THE SSN TO SELECT AN ERATE FOR NON-DESIGNATED CANDIDATES. EXAMS FOR NON-DESIGNATED PERSONNEL CANNOT BE SENT UNLESS THIS STEP IS COMPLETED. G. PGAIN: IDENTIFIES MEMBER AS PROSPECTIVE GAIN. 5. THE BOTTOM OF THIS SCREEN HAS FIVE BUTTONS: A. SUBMIT CHANGES. THIS BUTTON MUST BE CLICKED TO SAVE THE CHANGES. HOWEVER, A SERIES OF CHANGES FOR EACH PAYGRADE MAY BE SAVED AT ONE TIME. CHANGES MAY BE MADE UP TO THE CUT-OFF DATE FOR EACH PAYGRADE. B. ADD NEW. USE TO ADD EARLY PROMOTE TIR WAIVERS OR LDO CANDIDATES, PROSPECTIVE GAINS NOT REFLECTED, AND MEMBERS ON BOARD TAD. C. PRINTABLE PAGE. CONVERTS WEB PAGE TO PRINTABLE VERSION. (PAGE CAN BE CUT AND PASTED INTO LOCAL DATABASES.) D. CHANGE PAYGRADE. RETURNS TO THE SELECT PAYGRADE SCREEN. E. EXIT SYSTEM. LOGS OUT OF SYSTEM. 6. CHANGES ON THE TIR LIST SHOULD BE MADE IN THE FOLLOWING CIRCUMSTANCES: A. CONVERSIONS. TO ORDER AN EXAM FOR A REQUESTED OR APPROVED CONVERSION, CLICK ON THE SSN OR ERATE FOR THE MEMBER. THE NEXT SCREEN PROVIDES A PULL-DOWN MENU OF AVAILABLE EXAMS. B. NON-DESIGNATED STRIKERS. TO ORDER AN EXAM FOR A NON-DESIGNATED STRIKER, CLICK ON THE SSN FOR THE MEMBER. THE NEXT SCREEN PROVIDES A PULL-DOWN MENU OF AVAILABLE EXAMS. C. LDO OR EARLY PROMOTE TIR WAIVER CANDIDATES. CLICK ON ADD NEW BUTTON. TYPE IN SSN AND SUBMIT. THE MEMBER'S INFO FROM THE EMF WILL BE DISPLAYED AND A PULL-DOWN MENU OF AVAILABLE EXAMS WILL BE PROVIDED. CLICK THE APPROPRIATE BUTTON TO IDENTIFY THE MEMBER AS EITHER EARLY PROMOTE OR LDO CANDIDATE ONLY. D. NO EXAM REQUIRED. CLICK IN THE N CIRCLE FOR PERSONNEL NOT RECOMMENDED OR NO LONGER ATTACHED. CLICK ON SUBMIT CHANGES BUTTON, THE NEXT SCREEN DISPLAYS THE DELETION AND PROVIDES A CONTINUATION BUTTON. FOR CANDIDATES NOT RECEIVING AN EXAM THE ROW ON THE TIR LIST IS THEN HIGHLIGHTED AND A LINE DRAWN THROUGH IT. E. PROSPECTIVE GAINS AND LOSSES. PERSONNEL WITH ORDERS WILL BE ON THE TRANSFERRING AND GAINING COMMANDS' TIR LIST. FOR MEMBERS BETWEEN DUTY STATIONS, THE TRANSFERRING COMMAND IS RESPONSIBLE FOR FORWARDING THE EXAM IN ACCORDANCE WITH CURRENT PROCEDURES. F. TAD. THE PARENT COMMAND IS RESPONSIBLE FOR THEIR PERSONNEL. HOWEVER, THE TAD COMMAND HAS THE ABILITY TO ADD THE MEMBER TO THEIR TIR LIST. 7. ONCE THE CUT-OFF DATE FOR REVIEW AND MODIFYING EACH PAYGRADE'S TIR LIST PASSES, NETPDTC WILL CONVERT THE TIR LIST TO VIEW ONLY. THE TIR LIST IS THEN USED AS THE EXAM ORDER, AND EXAMS AND ANSWER SHEETS WILL BE MAILED. THE TIR LIST WILL REMAIN AVAILABLE ONLINE FOR VIEWING. THE TIR LIST WILL CONTINUE TO REFLECT THE CHANGES MADE. IF YOU DO NOT SEE THE CHANGE AFTER CLICKING THE SUBMIT BUTTON, THE CHANGE DID NOT TAKE EFFECT. CHANGES REQUIRED AFTER THE CUT-OFF DATE MUST BE SUBMITTED BY MESSAGE TO: NETPDTC PENSACOLA FL/N321/ USING THE FORMAT IN REF A, TABLE 4-1. INCLUDE THE COMMAND'S UIC, THE EXAM CYCLE, MEMBER'S FULL NAME, SSN, PRATE, AND EXAM REQUIRED. 8. INTERNET UNAVAILABLE. A. THE ONLINE TIR LIST IS COMPILED FROM INFORMATION IN THE ENLISTED MASTER FILE. COMMANDS UNABLE TO VIEW OR MODIFY THE TIR LIST ONLINE SHOULD REVIEW THE COMMAND'S EDVR OR OTHER AVAILABLE MANNING DOCUMENT AND IDENTIFY ALL CANDIDATES WHO WILL BE TIR ELIGIBLE FOR THE EXAM. THE REVIEW SHOULD IDENTIFY THE SAME PERSONNEL AS THE ONLINE TIR LIST PROVIDES. B. CHANGES AND MODIFICATIONS AS DISCUSSED IN PARA 4 ABOVE MUST BE MADE BY NAVAL MESSAGE TO NETPDTC PENSACOLA FL/N321/. THE MESSAGE MUST INCLUDE THE COMMAND'S UIC AND THE MEMBER'S NAME, SSN, PRATE AND EXAM REQUIRED. C. CANDIDATES REQUIRING A SPECIALTY EXAM IN THEIR RATING (EM OR EMN; ET, ETN, ETR OR ETV; MM, MMN, MME, OR MMW; NCR OR NCC) MUST ALSO BE IDENTIFIED IN THE MESSAGE. D. NETPDTC WILL MAKE THE CHANGES TO ONLINE FILE AND FORWARD EXAMS. E. COMMANDS WITHOUT INTERNET CAPABILITY MUST SUBMIT THE CHANGE MESSAGE TO NETPDTC BY THE ESTABLISHED CUT-OFF DATE FOR INTERNET REVIEW. THE CUT-OFF DATE WILL NORMALLY BE APPROXIMATELY TWO AND HALF MONTHS PRIOR TO THE EXAM DAY AND WILL BE PUBLISHED IN THE NAVADMIN ANNOUNCING THE EXAM CYCLE. 9. AFTER THE REVIEW CUT-OFF DATE, EXAMS WILL BE PRINTED AND MAILED FOR ALL COMMANDS, EVEN THOSE COMMANDS WHO DID NOT REVIEW THE LIST. IF THIS IS THE CASE, ONLY MEMBERS WITH KNOWN ERATE WILL RECEIVE EXAMS. GENDETS WILL NOT RECEIVE EXAMS DUE TO UNKNOWN ERATE. 10. EXAMS WILL BE MAILED APPROXIMATELY TWO MONTHS PRIOR TO THE EXAM DATE. IT IS THE RESPONSIBILITY OF THE ESO TO FORWARD EXAMS THEY RECEIVE FOR INDIVIDUALS WHO WILL BE TAKING THE EXAM AT ANOTHER LOCATION. 11. SUBSTITUTE EXAMS ORDERING PROCEDURES ESTABLISHED IN REF A REMAIN IN EFFECT. 12. BAR-CODED ANSWER SHEETS. A. ANSWER SHEETS MAILED WITH EXAMS WILL HAVE EACH CANDIDATE'S BASIC INFORMATION BAR-CODED ON THEM. THE BAR-CODED INFORMATION WILL MATCH THE NUMBERED BLOCKS ON THE ANSWER SHEET AND INCLUDE THE CANDIDATE'S NAME, SSN, ERATE, CYCLE, SERIES, AND UIC. B. THE BAR-CODED INFO WILL BE EXTRACTED FROM THE EMF. IF THE INFORMATION ON THE BAR-CODE IS CORRECT, IT WILL NOT BE NECESSARY TO COMPLETE THE BUBBLE BLOCKS ON THE ANSWER SHEET. C. THE ANSWER SHEETS WILL BE PRINTED APPROXIMATELY TWO MONTHS PRIOR TO THE EXAM. CHANGES MADE TO THE EMF AFTER THE ANSWER SHEET IS PRINTED WILL NOT REFLECT ON THE BAR-CODE. D. INCORRECT BAR-CODES CAN BE CORRECTED ON THE ANSWER SHEET BY FILLING IN THE MATCHING BUBBLE BLOCKS. IF THE BAR-CODED NAME IS WRONG, THEN ONLY BLOCK ONE (NAME) NEEDS TO BE BUBBLED IN. IF THE UIC IS WRONG, THEN ONLY FILL IN THE BUBBLES ON BLOCK 11 (UIC). HOWEVER, THE ENTIRE BLOCK HAS TO BE COMPLETED. IF ONE LETTER OF THE BAR-CODED NAME IS WRONG, THEN THE WHOLE NAME MUST BE BUBBLED IN. ANY MARKS IN A BUBBLED AREA WILL OVER-RIDE THAT SECTION OF THE BAR-CODE. E. IF YOU OVER-RIDE THE BAR-CODED INFORMATION, AND THE CORRECTION HAS NOT BEEN MADE THROUGH NORMAL PERSONNEL PROCEDURES THE CANDIDATE WILL BE IN A DISCREPANCY STATUS. F. ESO'S AND MEMBERS WILL CONTINUE TO FILL-IN AND BUBBLE BLOCK 5 - EXAM SERIAL, BLOCK 8 - AWARD POINTS, BLOCK 9 - PERFORMANCE AVERAGE AND BLOCK 10 - DATE OF EXAM. THIS WILL BE REFLECTED IN NEW VERBATIM INSTRUCTIONS AND POSTED ON THE WWW.ADVANCEMENT.CNET.NAVY.MIL WEB SITE. G. TO ALLOW SOME FLEXIBILITY, SOME BLANK ANSWER SHEETS WITHOUT BAR-CODES WILL BE INCLUDED IN EACH EXAM ORDERS. 13. QUESTIONS MAY BE DIRECTED TO NETPDTC (N321) (850) 452-1252/DSN 922. 14. RELEASED BY MATTHEW G. HENRY, N1 ACTING.// BT