ADMINISTRATIVE MESSAGE ROUTINE R 021816Z JUl 02 ZYB MIN PSN 251054J17 FM CNO WASHINGTON DC//N1// TO NAVADMIN UNCLAS //N01070// NAVADMIN 197/02 MSGID/GENADMIN/COMNAVPERSCOM PERS-31// SUBJ/ELIMINATION OF THE OFFICER FIELD SERVICE RECORD (OFSR) FOR /RESERVE OFFICERS// REF/A/MSG/CNO WASHINGTON DC/311606ZAUG2000// REF/B/DOC/MILPERSMAN/01FEB2001// REF/C/DOC/SECNAVINST 5211.5D/YMD:19920717// REF/D/DOC/SECNAVINST 5510.30A/YMD:19990310// NARR/REF A IS NAVADMIN 229/00, ELIMINATION OF THE OFFICER FIELD SERVICE RECORD (OFSR) FOR ACTIVE DUTY OFFICERS. REF B IS THE NAVY MILITARY PERSONNEL MANUAL. REF C IS DEPARTMENT OF THE NAVY PRIVACY ACT GUIDANCE. REF D GOVERNS THE DON PERSONNEL SECURITY PROGRAM.// RMKS/1. REF A ELIMINATED THE OFSR FOR ACTIVE DUTY OFFICERS. EFFECTIVE 01 SEP 02, THE OFSR WILL NO LONGER BE MAINTAINED FOR RESERVE OFFICERS. OFFICER PERMANENT PERSONNEL RECORDS WILL CONTINUE TO BE MAINTAINED AT COMNAVPERSCOM. THIS NAVADMIN OUTLINES ACTIONS NECESSARY TO ELIMINATE THE OFSR FOR RESERVE OFFICERS. ENLISTED RECORDS FOR TEMPORARY OFFICERS WILL CONTINUE TO BE MAINTAINED. REVISED PROCEDURES OUTLINED BELOW WILL BE INCORPORATED IN A FUTURE CHANGE TO REF B. 2. NAVAL OFFICERS HAVE ALWAYS BEEN CHARGED WITH KEEPING THEIR PERSONNEL RECORDS UP-TO-DATE. WITH THE ELIMINATION OF THE OFSR, THIS RESPONSIBILITY WILL TAKE ON GREATER IMPORTANCE. OFFICERS ARE ENCOURAGED TO REVIEW THEIR PERMANENT PERSONNEL RECORD (MICROFICHE), AND PERFORMANCE SUMMARY REPORT (PSR). THEY ARE ALSO ENCOURAGED TO MAINTAIN COPIES OF ANY DOCUMENTS PREVIOUSLY KEPT IN THEIR FIELD SERVICE RECORD. THE PSR MAY BE VIEWED AND PRINTED ONLINE AT WWW.STAYNAVY.NAVY.MIL. THE MICROFICHE REQUIRES A WRITTEN REQUEST TO BE MAILED OR FAXED TO NAVPERSCOM (PERS-313), FAX (901) 874-2664/DSN 882. MICROFICHE REQUEST FORMS AND INSTRUCTIONS ARE AVAILABLE ON THE INTERNET AT WWW.PERSNET.NAVY.MIL/PERS313/PERS-313.HTM UNDER FAQ. THOSE OFFICERS WHO HAVE ORDERED OR OBTAINED THEIR RECORDS WITHIN THE LAST THREE MONTHS NEED NOT REORDER. 3. THIS NAVADMIN DOES NOT ELIMINATE REQUIREMENTS TO PREPARE AND FORWARD DOCUMENTS THAT WERE PREVIOUSLY FILED IN THE OFSR. IT DOES REDEFINE THE DISTRIBUTION REQUIREMENTS FOR THOSE DOCUMENTS. 4. COMMENCING 01 SEP 02, ACTIVITIES THAT MAINTAIN OFSR'S FOR RESERVE OFFICERS WILL BEGIN RECORD CLOSEOUT AND DISTRIBUTION OF DOCUMENTS AS DISCUSSED BELOW. UPON REQUEST FROM THE OFFICER CONCERNED, THE ACTIVITY SHALL PROVIDE COPIES OF DOCUMENTS LISTED IN SUBPARAS 4A AND 4B TO THE OFFICER. A. MAINTAIN THE FOLLOWING FORMS AT NAVAL RESERVE ACTIVITIES AND ENSURE COMPLIANCE WITH PRIVACY ACT GUIDELINES CONTAINED IN REF C. (1) NAVPERS 1070/602, DEPENDENCY APPLICATION/RECORD OF EMERGENCY DATA, OR THE DD 93, RECORD OF EMERGENCY DATA (AS APPROPRIATE). (2) MAINTAIN COPY OF THE SGLV-8286, SERVICEMAN'S GROUP LIFE INSURANCE ELECTION AND CERTIFICATE; AND IF APPLICABLE, THE SGLV-8285, REQUEST FOR INSURANCE, AND MAIL ORIGINALS TO NAVPERSCOM (PERS-313C1). B. MAIL THE FOLLOWING FORMS TO NAVPERSCOM (PERS-313C1): (1) NAVPERS 1070/605, HISTORY OF ASSIGNMENTS. (2) NAVPERS 1070/613, ADMINISTRATIVE REMARKS CONTAINING ENTRIES DOCUMENTING THE AWARD OF U.S. MILITARY AND NON-MILITARY DECORATIONS, MEDALS, RIBBONS, AND BADGES AUTHORIZED, AND MIDSHIPMAN CRUISES. (3) DD 214/215, CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY. (4) NAVPERS 1421/7, DELIVERY OF TEMPORARY/PERMANENT APPOINTMENT (PRESENT GRADE). (5) NAVPERS 1000/22, ACCEPTANCE AND OATH OF OFFICE. (6) NAVCRUIT 1000/04 OR 1000/20, OFFICER APPOINTMENT ACCEPTANCE AND OATH OF OFFICE. (7) NAVPERS 1070/613, MIDSHIPMAN DISCHARGE. (8) NAVPERS 1000/22 (MIDSHIPMAN APPOINTMENT ONLY). (9) SEPARATION ORDERS. (10) AT, ADT, AND ADSW ORDERS WITH ATTACHED PAY VOUCHERS. (11) NAVRES 1321/2, INACTIVE DUTY TRAINING ORDERS, TERMINATION, CANCELLATION, MODIFICATION. C. GIVE THE FOLLOWING FORMS TO THE OFFICER CONCERNED: (1) ALL OTHER NAVPERS 1070/613, ADMINISTRATIVE REMARKS, PAGES NOT DISCUSSED IN SUBPARA 4B(2). (2) NAVPERS 1301/51, OFFICER DATA CARD. THIS FORM WILL CONTINUE TO BE USED TO UPDATE OR CORRECT RECORDS AND WILL BE MAINTAINED BY EACH OFFICER AFTER VERIFICATION. (3) NAVPERS 1070/125, LIMITED DUTY/WARRANT OFFICER HISTORY CARD. (4) NAVCOMPT 3072, DEPENDENCY STATUS ACTION. (5) DEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS) LETTER OF DETERMINATION FOR DEPENDENCY. (6) NAVPERS 1200/1, READY RESERVE TRANSFER REQUEST/SERVICE AGREEMENT. (7) NRPC 1200/1, NAVAL RESERVE QUALIFICATIONS QUESTIONNAIRE. (8) NAVPERS 1210/5, OFFICER QUALIFICATIONS QUESTIONNAIRE. (9) NAVPERS 1070/74, OFFICER'S REPORT OF HOME OF RECORD AND PLACE FROM WHICH ORDERED TO A TOUR OF ACTIVE DUTY. (10) OPNAV 5211/9, RECORD OF DISCLOSURE, PRIVACY ACT OF 1974. (11) NAVRES 1321/1, OFFICER APPLICATION/ORDERS FOR INACTIVE DUTY TRAINING. (12) OPNAV 5520/20, CERTIFICATE OF PERSONNEL SECURITY INVESTIGATION, CLEARANCE AND ACCESS. (13) NAVRES 1301/5, RESERVE OFFICER REQUEST FOR TRANSFER/ TERMINATION. (14) OPNAV 5350/1, DRUG AND ALCOHOL ABUSE STATEMENT OF UNDERSTANDING. (15) DD 2366, MONTGOMERY GI BILL (MGIB). (16) OPNAV 1780/1, STATEMENT OF UNDERSTANDING - SELECTED RESERVE EDUCATIONAL ASSISTANCE PROGRAM. (17) DD 2384-1, SELECTED RESERVE EDUCATIONAL ASSISTANCE PROGRAM (GI BILL) NOTICE OF BASIC ELIGIBILITY. (18) NAVPERS 1070/877, STATEMENT OF SERVICE. (19) GENEVA CONVENTION IDENTIFICATION CARD FOR MEDICAL AND RELIGIOUS PERSONNEL WHO SERVE IN OR ACCOMPANY THE ARMED FORCES. (20) ALL OTHER DOCUMENTS/FORMS, I.E., PCS ORDERS, SEPARATION ORDERS, COPIES OF AWARD CITATIONS, LETTERS OF DESIGNATION/ QUALIFICATION, LETTERS OF APPRECIATION AND COMMENDATION, ETC., IN THE OFSR. D. FILE THE FOLLOWING DOCUMENTS IN THE COMMAND PERSONNEL SECURITY RECORD PER REF D. THIS ACTION HAS BEEN COORDINATED WITH OPNAV (N09N2). QUESTIONS PERTAINING TO COMMAND PERSONNEL SECURITY RECORDS SHOULD BE DIRECTED TO OPNAV (N09N2) AT (202)433-8853/DSN 288. (1) OPNAV 5510/415, RECORD IDENTIFIER FOR PERSONNEL RELIABILITY PROGRAM; ATTACH TO THE COVER OF THE SECURITY RECORD. (2) OPNAV 5510/414, PERSONNEL RELIABILITY PROGRAM SCREENING AND EVALUATION RECORD, AND NAVPERS 5510/3. (3) DON CAF SECURITY CLEARANCE ELIGIBILITY CERTIFICATION. (4) SF 86, QUESTIONNAIRE FOR NATIONAL SECURITY POSITIONS ELECTRONIC PERSONNEL SECURITY QUESTIONNAIRE (EPSQ), AND THE EPSQ RECEIPT, TO BE MAINTAINED UNTIL RECEIPT OF THE DON CAF SECURITY CLEARANCE ELIGIBILITY CERTIFICATION. (5) DON CAF LETTER OF NOTIFICATION OF DENIAL/REVOCATION OF SECURITY CLEARANCE. (6) DESIGNATION LETTERS FOR PRP CERTIFYING OFFICIALS AND SECURITY MANAGERS. E. SERVICE RECORD JACKET MAY BE GIVEN TO THE OFFICER OR DESTROYED. 5. REGULATIONS AND PROCEDURES THAT PRESENTLY REQUIRE DOCUMENTS TO BE FILED OR ENTRIES TO BE MADE IN THE OFSR WILL REQUIRE MODIFICATIONS BY OFFICES WITH PRIMARY RESPONSIBILITY. THIS NAVADMIN DOES NOT ELIMINATE REQUIREMENTS TO PREPARE AND FORWARD DOCUMENTS REQUIRED TO UPDATE THE PERMANENT PERSONNEL RECORD OR TO CORRECT LEGACY DATABASES. 6. NAVPERSCOM POC IS PERS-313C, (901) 874-3406/3407, DSN 882. 7. RELEASED BY VADM NORB RYAN, JR., N1.// BT