ADMINISTRATIVE MESSAGE ROUTINE R 111802Z FEB 02 ZYB MIN PSN 700285J22 FM CNO WASHINGTON DC//N1// TO NAVADMIN UNCLAS //N07220// NAVADMIN 031/02 MSGID/GENADMIN/CNO WASHINGTON DC// SUBJ/INDIVIDUAL PERSONNEL TEMPO (ITEMPO) PROGRAM AND SYSTEM UPDATE// REF/A/MSG/CNO WASHINGTON DC/12OCT2001// REF/B/MSG/CNO WASHINGTON DC/03OCT2000// REF/C/MSG/CNO WASHINGTON DC/28MAR2001// NARR/REF A IS NAVADMIN 268/01. REF B IS NAVADMIN 255/00. REF C IS NAVADMIN 068/01// RMKS/1. REQUEST WIDEST DISSEMINATION TO ALL CO, XO, OIC, ITEMPO COORDINATORS, ADMIN AND PERSONNEL OFFICERS. 2. REF A ANNOUNCED CHANGES TO THE NAVY'S ITEMPO PROGRAM AS A RESULT OF THE CURRENT NATIONAL EMERGENCY. THESE CHANGES INCLUDE THE SUSPENSION OF THE ACCUMULATION OF DEPLOYMENT DAYS FOR THE PURPOSES OF ELIGIBILITY FOR HIGH DEPLOYMENT PER DIEM AND THE FLAG APPROVAL PROCESS ASSOCIATED WITH THE 182 AND 220-DAY MANAGEMENT GATES. THIS NAVADMIN PROVIDES ADDITIONAL INFORMATION REGARDING THE MANAGEMENT OF THE ITEMPO PROGRAM AND REITERATES ITEMPO MANAGEMENT TOOLS NOW AVAILABLE TO ALL UNITS. 3. PER REF A, ALL UNITS ARE REQUIRED TO CONTINUE TO REPORT ITEMPO EVENTS AND CONTINUE TO MANAGE THE ITEMPO PROGRAM FOR ALL ASSIGNED SAILORS THROUGHOUT THE TIME OF SUSPENSION IAW PREVIOUS DIRECTIVES (REFS B AND C). CONTINUED COLLECTION OF DEPLOYMENT DATA, IS ESSENTIAL AND GENERATES VALUABLE INFORMATION FOR FUTURE ANALYSIS AS WELL AS FOR HISTORICAL REFERENCE. FURTHER, NAVY IS REQUIRED TO CONTINUE REGULAR REPORTING OF ITEMPO DATA TO SECDEF AND CONGRESS. TO ENSURE EACH UNIT CONTINUES TO MANAGE ITS ITEMPO PROGRAM, VERIFY DATA INPUT, AND VALIDATE INDIVIDUAL SAILOR ITEMPO DATA, ITEMPO STATUS REPORTS WILL CONTINUE TO BE PUBLISHED AND PLACED WEEKLY INTO EVERY NAVY UNIT'S BUPERS ONLINE (BOL) ITEMPO UIC MAILBOX. 4. ITEMPO COUNTERS HAVE TEMPORARILY BEEN REMOVED FROM THE LES AND REPLACED WITH THE STATEMENT "EFF 8 OCT 01, THE ACCUMULATION OF DEPLOYMENT DAYS FOR HIGH DEPLOYMENT PER DIEM IS SUSPENDED." ADDITIONALLY, THE ITEMPO CALENDAR CONTINUES TO ROLL DURING THE SUSPENSION, MEANING THAT ALL DEPLOYMENT DAYS ACCRUED DURING THE SUSPENSION PERIOD (STARTING 8 OCT 01) WILL NOT COUNT TOWARD ITEMPO PAY NOW OR WHEN THE SUSPENSION IS RESCINDED. THERE IS CURRENTLY NO TIMELINE IN PLACE FOR THE SUSPENSION TO BE LIFTED AND THE NAVY CONTINUES TO ADDRESS MYRIAD PERSONNEL ISSUES ASSOCIATED WITH ITEMPO IN A POST-SUSPENSION NAVY (I.E. DETAILING CONCERNS, ETC.) 5. THE NEED FOR ACCURATE ITEMPO DATA CANNOT BE OVERSTATED, YET ERRORS IN THE ITEMPO CORPORATE DATABASE PERSIST AND CONTINUE TO WORSEN. FOR EXAMPLE, A REVIEW OF ITEMPO DATA REVEALED OVER 2,900 SAILORS WITH GREATER THAN 400 ITEMPO DEPLOYMENT DAYS, WHICH IS PREDICTABLY IN ERROR. ANALYSIS REVEALS SOME COMMON PROBLEMS: A. THE UNIT MISTAKENLY BELIEVING ITEMPO REPORTING IS NO LONGER REQUIRED AND STOPS REPORTING (LEAVING EVENTS OPEN AND/OR NOT REPORTING NEW EVENTS), B. OPEN ITEMPO DEPLOYMENT EVENTS NEVER PROPERLY CLOSED WHEN AN INDIVIDUAL TRANSFERS/SEPARATES FROM THE UNIT, C. LACK OF ATTENTION TO THE UNIT'S ITEMPO WEEKLY STATUS REPORTS, WHICH PROVIDE AN ALPHA LIST OF EVERY SAILOR AT THE UNIT. 6. ALL COMMANDING OFFICERS AND UNIT ITEMPO COORDINATORS SHOULD CONDUCT A DETAILED REVIEW OF THE ITEMPO COUNTERS OF EVERY MEMBER OF THEIR CREW USING THE FOLLOWING BASIC AUDIT TRAIL: A. VALIDATE THE SAILOR'S DEPLOYMENT HISTORY FROM 1 OCT 00 (OR ACCESSION DATE) THROUGH TODAY USING THE ITEMPO WEEKLY STATUS REPORTS, CORRECT ANY ERRONEOUS ITEMPO DEPLOYMENT EVENT INFORMATION. B. VALIDATE THE ENTRY/RECEIPT OF CORRECTED/UPDATED ITEMPO DATA IN THE ITEMPO CORPORATE DATA REPOSITORY BY REVIEWING THE ITEMPO DAILY FEEDBACK AND WEEKLY STATUS REPORTS. 7. SYSTEM ENHANCEMENTS THAT HAVE OCCURRED RECENTLY AND OVER THE COURSE OF THE PAST SEVERAL MONTHS INCLUDE: A. THE PHASE 1A REPORT GENERATION SYSTEM HAS BEEN AVAILABLE SINCE MAY 01 FOR HIGHER-ECHELON COMMANDS TO ASSIST IN THE FLAG-LEVEL MANAGEMENT OF ITEMPO. THIS SYSTEM HAS NOW BEEN MADE AVAILABLE TO ALL UNITS. THE REPORT GENERATION SYSTEM CONSISTS OF THREE UNIQUE TOOLS: AN INDIVIDUAL SSN QUERY, A UNIT QUERY, AND A UNIT FORECAST QUERY. THE QUERY CAPABILITIES INCLUDE VARIED REPORT OPTIONS. TO VIEW POTENTIAL ITEMPO PROBLEMS WITH PROSPECTIVE GAINS, THE ONLINE INDIVIDUAL SSN QUERY ALLOWS THE USER TO VIEW ANY INDIVIDUAL'S ITEMPO COUNTER. THE UNIT QUERY AND FORECASTING TOOLS ARE RESTRICTED TO CREATE REPORTS ONLY AGAINST THE UNIT ROSTER. COMMANDING OFFICERS AND UNIT ITEMPO COORDINATORS ARE REMINDED THAT SUCH INFORMATION IS SENSITIVE IN NATURE AND SYSTEM ACCESS AUTHORIZATION SHOULD BE LIMITED TO THOSE WITH A NEED TO KNOW. B. THE PHASE 1B ONLINE DATA SUBMISSION VEHICLE MAKES THE SUBMISSION OF EVENTS AND TRANSACTIONS EASIER WHILE ALSO ELIMINATING MANY COMMON ERRORS BEFORE PROCESSING, THEREBY ENHANCING THE QUALITY OF DATA SUBMISSION AND THE INTEGRITY OF THE CORPORATE ITEMPO DATA REPOSITORY. C. EVERY NAVY UNIT MAY NOW SUBMIT ITEMPO TRANSACTION DATA VIA BUPERS ONLINE (BOL), WHICH CAN BE ACCESSED AT WWW.BOL.NAVY.MIL. IN PLACE SINCE OCT 01, PHASE 1B OF NAVY'S ITEMPO IMPLEMENTATION PLAN ALLOWS ALL UNITS TO SUBMIT ALL ITEMPO TRANSACTIONS VIA AN ONLINE SYSTEM WHICH AUGMENTS THE EXISTING DMRS ITEMPO DATA INPUT SYSTEM. BOTH INPUT SYSTEMS WILL ACCEPT ITEMPO TRANSACTIONS AND CAN BE USED INTERCHANGEABLY. THE PHASE 1B ONLINE DATA INPUT SYSTEM MIMICS EXISTING DMRS CAPABILITY, USING EXISTING TRANSACTION (TAC) CODES AND TERMINOLOGY. THE SYSTEM ALLOWS AN AUTHORIZED USER TO CREATE AND/OR RELEASE ITEMPO TRANSACTIONS AND EVENTS. ITEMPO EVENTS CREATED ONLINE BYPASS THE DMRS SYSTEM AT EPMAC AND ARE SUBMITTED IMMEDIATELY FOR PROCESSING INTO THE NAVY ITEMPO CORPORATE DATABASE, WHICH RESULTS IN QUICKER PROCESSING AND FEEDBACK TO UNITS VIA THEIR WEEKLY STATUS REPORTS. THE SYSTEMIC USE OF UNIT ROSTERS, ONLINE EDITS, AND DROPDOWN MENUS ELIMINATES MOST COMMON SUBMISSION ERRORS NOTED WHEN USING THE DMRS SUBMISSION METHOD. 8. UNLIKE THE INITIAL IMPLEMENTATION OF ITEMPO IN OCT 00, NO ONE IS INITIALLY AUTHORIZED ACCESS TO THE ITEMPO PHASE 1A REPORT AND FORECASTING SYSTEM OR THE PHASE 1B ONLINE DATA INPUT SYSTEM. UNIT ITEMPO SYSTEM OWNERS/ADMINISTRATORS MUST AUTHORIZE ACCESS TO INDIVIDUALS TO USE THESE SYSTEMS. THE ITEMPO PHASE 1A REPORT GENERATION USER'S GUIDE IS A COMPREHENSIVE PROCEDURAL GUIDE WHICH CONTAINS PROCEDURES FOR AN OWNER/ADMINISTRATOR TO AUTHORIZE SYSTEM ACCESS, PROVIDES DETAILED GUIDANCE ON ACCESSING ITEMPO DATA FOR AN INDIVIDUAL BY SSN, AND CREATING REPORTS AND FORECASTS. IT ALSO PROVIDES ADMIN GUIDANCE ON THE MANAGEMENT OF THE BOL ITEMPO UIC MAILBOX. THE ITEMPO PHASE 1B USER'S GUIDE CONSISTS OF THREE SECTIONS. SECTION ONE CONTAINS SYSTEM AUTHORIZATION PROCEDURES. SECTION TWO CONTAINS PROCEDURES TO CREATE ITEMPO EVENTS. SECTION THREE CONTAINS PROCEDURES TO RELEASE ITEMPO EVENTS. THE SOURCE FOR THE ITEMPO PHASE 1A AND PHASE 1B USER'S GUIDES IS THE ITEMPO LINK ACCESSIBLE VIA THE NPC WEB SITE AT WWW.PERSNET.NAVY.MIL OR WWW.BUPERS.NAVY.MIL, AND THE PHASE 1A OR THE PHASE 1B USER'S GUIDE LINK ON THE ITEMPO HOME PAGE WITHIN BUPERS ONLINE AT WWW.BOL.NAVY.MIL. 9. EFFECTIVE 1 MAR 02, ALL NAVY ITEMPO TRANSACTIONS SUBMITTED MUST HAVE ITEMPO CATEGORY AND ITEMPO PURPOSE CODES INCLUDED IN THE TRANSACTION. THESE CODES ARE REQUIRED TO ENSURE (GRANULAR DETERMINATION) TRACKING, AND MANAGEMENT OF ITEMPO EVENTS. ITEMPO CATEGORY CODES WILL CORRESPOND TO EVENTS REFLECTING NORMAL OPERATIONS, EXERCISES, AND MISSION SUPPORT TAD/TDY. ITEMPO PURPOSE CODES FURTHER DEFINE THE EVENT, SUCH AS NATIONAL EMERGENCY, HUMANITARIAN OPERATIONS, ETC. TO MEET THIS 1 MAR 02 DEADLINE, BOTH THE ITEMPO PHASE 1B ONLINE SYSTEM AND THE ITEMPO DMRS INPUT SYSTEM WILL BEGIN ACCEPTING INPUT OF THESE CODES EFFECTIVE 1 FEB 02. TRANSACTIONS SUBMITTED WITHOUT THESE CODES VIA DMRS WILL BE ACCEPTED UNTIL 1 MAR 02, AFTER WHICH THEY WILL BE REJECTED. THERE IS NO TRANSITION PERIOD FOR THE ITEMPO PHASE 1B ONLINE SYSTEM. WHILE IT IS UNDERSTOOD THAT THE INCLUSION OF ITEMPO CATEGORY AND PURPOSE CODES MAY CREATE AN ADDITIONAL WORKLOAD FOR THE FLEET, IT IS A NECESSARY ADDITION TO BASIC ITEMPO DEPLOYMENT INFORMATION. SPECIFIC PROCEDURAL GUIDANCE WILL BE FORTHCOMING VIA THE ITEMPO HOME PAGE ON THE WEB AND PAY/PERSONNEL INFORMATION BULLETIN (PPIB) FROM PERS-3. LASTLY, THE NEXT MAJOR SYSTEM ENHANCEMENT WILL GIVE UNITS THE CAPABILITY TO DOWNLOAD THEIR ITEMPO DATA BASE PRIOR TO DEPLOYING AND WORK OFF LINE. WITH THIS FEATURE, UNITS CAN CREATE ITEMPO TRANSACTIONS WHILE DEPLOYED AND BURST THEM BACK TO THE SYSTEM WHEN CONNECTIVITY IS AVAILABLE. THIS FEATURE IS CURRENTLY IN TESTING AND EXPECTED TO BE EMPLOYED SOON. 10. DUE TO THE SIGNIFICANT CHANGES TO NAVY'S ITEMPO PROGRAM AND THE NEW SYSTEMIC TOOLS AVAILABLE IN THE COMING MONTHS, THE ITEMPO ROAD SHOW TEAM WILL BE VISITING AREAS AROUND THE WORLD IN THE NEAR FUTURE TO PROVIDE UPDATED POLICY & PROCEDURAL GUIDANCE, TARGETED TRAINING, AND ANSWER QUESTIONS PERTAINING TO NAVY'S ITEMPO PROGRAM. SPECIFIC DETAILS REGARDING DATES AND LOCATIONS WILL BE PROVIDED SEPCOR. 11. RELEASED BY VADM NORB RYAN, JR., N1.// BT