ADMINISTRATIVE MESSAGE
 
ROUTINE       
 
R 111415Z FEB 02 ZYB MIN PSN 695138J32
 
FM CNO WASHINGTON DC//N1//
 
TO NAVADMIN
 
UNCLAS //N00000//
NAVADMIN 027/02
 
MSGID/GENADMIN/N1//
 
SUBJ/SAILOR ADVOCACY BEST PRACTICES<font color="red">(Cancelled by unnumbered NAVADMIN 01)//
 
RMKS/1.  SAILOR ADVOCACY IS A FUNDAMENTAL CHANGE IN THE
DETAILING FUNCTION.  THE OBJECTIVE IS BETTER FLEET READINESS THROUGH
AN ASSIGNMENT PROCESS THAT BETTER UNDERSTANDS EACH SAILOR'S CAREER
NEEDS AND ABILITIES.  IT DEPENDS ON A PARTNERSHIP BETWEEN THE FLEET
AND NAVY PERSONNEL COMMAND (NPC) TO SYNCHRONIZE AND COORDINATE THE
SAILOR'S INDIVIDUAL CAREER MANAGEMENT PROCESS.  THIS PROGRAM
RESPONDS DIRECTLY TO THE CNO'S TWO LEADERSHIP STANDARDS OF MISSION
ACCOMPLISHMENT AND GROWTH AND DEVELOPMENT OF SUBORDINATES.  IN
REVIEWING BEST PRACTICES SUPPORTING SAILOR ADVOCACY, THE
INDISPUTABLE KEYS TO SUCCESS WERE 1) AGGRESSIVE CPO MESS
INVOLVEMENT, 2) ROBUST MENTORING EVERY STEP OF THE WAY, AND 3)
SYSTEMATIC COMMUNICATION WITH NPC.  WE HAVE EVOLVED THE APPROACH TO
SAILOR ADVOCACY BASED ON FEEDBACK FROM COMMAND RETENTION TEAMS AND
INDIVIDUALS THROUGHOUT THE FLEET, ASHORE AND AFLOAT.
 
2.  OUR BEST COMMANDS DO THE FOLLOWING THINGS CONSISTENTLY, WITH
EACH EFFORT BEING DRIVEN BY THE CHIEFS AS A COMMAND PRIORITY.
    A.  CAREER DEVELOPMENT BOARDS (CDB).  THE CDB IS THE FIRST
AND MOST IMPORTANT STEP IN THE PROCESS.  THE MOST SUCCESSFUL
COMMANDS CONDUCT A CDB FOR EACH MEMBER TWICE A YEAR TO BUILD A
COMPLETE CAREER PROFILE.  BEST PRACTICE CDB'S PRODUCE A CLEAR,
PRIORITIZED LISTING OF EACH SAILOR'S PREFERENCES.  THE BEST ALSO
EXPLICITLY INCLUDE A LONGER-TERM DISCUSSION OF A CAREER PATH,
IDENTIFY REQUIRED STEPS TO REACH CAREER MILESTONES, AND HIGHLIGHT
KEY STRENGTHS OF EACH INDIVIDUAL.  THEY ALSO INCORPORATE EDUCATIONAL
PLANS.  TO ASSIST WITH PRIORITIZING CDB'S, NPC HAS POSTED A
SPREADSHEET DEVELOPED WITH THE CENTER FOR CAREER DEVELOPMENT (CCD)
FROM FLEET INPUT AT THE DETAILER SQUAWK BOX (WWW.STAYNAVY.NAVY.MIL)
WEBSITE.
    B.  12-MONTH INTERVIEWS.  IF CDB'S ARE CONDUCTED ROUTINELY,
THIS WILL BE NO MORE THAN A VERIFICATION OF THE SAILOR'S PREFERENCES
AND UPDATE OF FAMILY ISSUES AS HE/SHE MOVES TOWARD THE BILLET
SELECTION AND ORDER WRITING WINDOW THAT IS 9 TO 6 MONTHS PRIOR TO
THE MEMBER'S PRD.  SHARING THIS INFORMATION WITH NPC PRIOR TO THE
INITIAL TEAMING SESSION AROUND THE 10-MONTH POINT ALLOWS US TO
IDENTIFY ASSIGNMENTS BEST MATCHED TO EACH SAILOR AND TO DEVELOP A
SET OF OPTIONS TO DISCUSS DURING SUBSEQUENT TEAMING SESSIONS.
    C.  TEAMING AND COMMUNICATIONS.  SUCCESSFUL COMMANDS SHARE
CAREER MANAGEMENT INFORMATION OFTEN AND ROUTINELY WITH NPC.  EARLY
COMMUNICATION AND TEAMING BETWEEN DETAILERS AND COMMAND
LEADERSHIP (INCLUDING MENTORS) ESTABLISH CAREER OPTIONS, SHAPE
SAILORS' EXPECTATIONS, PROVIDE DETAILERS KEY INFORMATION, AND
PRODUCE INFORMED DECISIONS.  INDIVIDUAL PREFERENCE DATA IS SHARED
AND TRACKED VIA USE OF THE SPREADSHEET.  THIS PROCESS LITERALLY GETS
EVERYONE LOOKING AT "THE SAME SHEET OF MUSIC" AND WILL GREATLY
REDUCE THE NUMBER OF SAILORS ENTERING THE DEFAULT ORDER WRITING
WINDOW (6 MONTHS FROM PRD).
 
3.  TO FACILITATE COORDINATION, WE ARE CURRENTLY DEVELOPING AND
IMPLEMENTING COMMAND TEAM COORDINATORS (CTC) WHICH WILL BE THE
CENTRAL NPC POINT OF CONTACT FOR YOUR COMMAND OR ACTIVITY.  THE CTC
WILL COORDINATE WITH YOUR SHIP'S CAREER COUNSELOR TO REVIEW THE CDB
SPREADSHEET, HIGHLIGHT KEY ISSUES, AND SCHEDULE TEAM DETAILING
SESSIONS FOR EACH OF YOUR SAILORS.  ADDITIONALLY NPC AND
EPMAC ARE WORKING WITH THE FLEET AND TYCOMS TO IMPROVE THE JOB
ADVERTISEMENT AND SELECTION SYSTEM (JASS).  OUR GOAL IS A SYSTEM
THAT IS USER FRIENDLY, PROVIDES OUR SAILORS MORE CAREER OPTIONS, AND
IMPROVES FLEET READINESS.
 
4.  YOUR FEEDBACK AND IDEAS ARE VITAL TO IMPROVING THE PERSONNEL
DISTRIBUTION PROCESS AND MAKING THE SAILOR ADVOCACY PROGRAM MORE
EFFECTIVE.  THE DETAILER SQUAWK BOX WEBSITE CONTAINS SAILOR
ADVOCACY MESSAGES, PROGRAM TALKING POINTS, AND A FORUM FOR YOUR
INPUT.  A DETAILED SEQUENCE OF ACTIONS REFLECTING DISTRIBUTION
PROCESS IMPROVEMENTS DISCUSSED ABOVE IS ALSO AVAILABLE AT THE SQUAWK
BOX.
 
5.  WE KNOW YOU ARE COMMITTED TO GROWING AND DEVELOPING YOUR
SAILORS.  WE ARE COMMITTED TO HELP YOU DO THAT...WHATEVER IT
TAKES.
 
6.  RELEASED BY VADM NORB RYAN, JR., N1.//
 
BT