ADMINISTRATIVE MESSAGE ROUTINE R 121648Z DEC 00 ZYB MIN PSN 149850J27 FM CNO WASHINGTON DC//N1// TO NAVADMIN UNCLAS //N01418// NAVADMIN 316/00 MSGID/GENADMIN/PERS-862// SUBJ/FEB 01 (CYCLE 068) NAVY-WIDE EXAMS FOR ADVANCEMENT IN RATE /OF RESERVE PERSONNEL TO PETTY OFFICER THIRD CLASS THROUGH CHIEF /PETTY OFFICER// REF/A/DOC/BUPERS/10JUL1991// REF/B/DOC/CNO/22DEC1994// REF/C/MSG/CNO/241612ZJUL2000// REF/D/DOC/BUPERS/02AUG1995// REF/E/MSG/COMNAVRESFOR/101000ZOCT2000// REF/F/DOC/BUPERS/15AUG1991// NARR/REF A IS BUPERSINST 1430.16D, ADVANCEMENT MANUAL. REF B IS OPNAVINST 1160.7B, REENLISTMENT QUALITY CONTROL PROGRAM FOR INACTIVE DUTY ENLISTED NAVAL RESERVISTS. REF C IS NAVADMIN 042/00, INTERIM CHANGE TO BUPERSINST 1430.16D. REF D IS BUPERSINST 1610.10, NAVY PERFORMANCE EVALUATION AND COUNSELING SYSTEM. REF E IS ALNAVRESFOR 28/00, SELECTED RESERVE ENLISTED CAREER MANAGEMENT OBJECTIVES (SELRES ECMO). REF F IS MILPERSMAN 1420-060, FROCKING OF ENLISTED PERSONNEL.// RMKS/1. THIS NAVADMIN SUPPLEMENTS REF A AND PROVIDES INFO FOR THE FEB 01 NAVY-WIDE ADVANCEMENT (ADV) EXAMS FOR E-4 THROUGH E-7 NAVAL RESERVE PERSONNEL. ALL CANDIDATES SERVING ON ACDU FOR SPECIAL WORK/ONE YEAR RECALL (ADSW/OYR), ACTIVE DUTY TRAINING (ADT), OR ACTIVE DUTY UNDER ANY PRESIDENTIAL RECALL AUTHORITY, WILL COMPETE FOR ADV AS RESERVE INACTIVE (USNR-INACTIVE) IN CYCLE 068, REGARDLESS OF TIME SERVED ON ACDU. ENSURE BRANCH/CLASS OF THESE SERVICEMEMBERS ARE ENTERED AS USNR (INACTIVE) ON THE EXAM ANSWER SHEET. CANDIDATES ASSIGNED TO VOLUNTARY TRAINING UNITS (VTU) ARE ELIGIBLE FOR ADVANCEMENT UNLESS ASSIGNMENT TO THE VTU IS DUE TO HIGH YEAR TENURE (HYT) PER REF B. PERSONNEL ASSIGNED TO VTU DUE TO HYT ARE NOT ELIGIBLE FOR ADVANCEMENT. CANDIDATES MUST MAINTAIN CO'S RECOMMENDATION TO REMAIN ELIGIBLE FOR ADV. REF A, PARA 819.2, PROVIDES GUIDANCE FOR WITHDRAWING ADV RECOMMENDATION. 2. EXAM PREPARATION: BIBS, ADVANCEMENT HANDBOOKS, AND CATALOG OF NONRESIDENT TRAINING COURSES ARE AVAILABLE FROM THE NAVY ADVANCEMENT CENTER HOMEPAGE (WWW.ADVANCEMENT.CNET.NAVY.MIL). 3. SPECIFIC RATING GUIDANCE: CMDS SHALL ENSURE CORRECT EXAMS ARE ORDERED. CMDS AND SERVICING PSD'S MUST ENSURE CORRECT PATH OF ADV IS ENTERED ON EXAMINATION WORKSHEETS AND CANDIDATES ENTER CORRECT EXAM RATE ON ANSWER SHEETS AS FOLLOWS: A. NUCLEAR EM/ET/MM CANDIDATES: NUCLEAR TRAINED ET, EM, AND MM CANDIDATES WILL TAKE NUCLEAR SPECIFIC RATING EXAMS (EMN/ETN/MMN). NUCLEAR SURFACE AND SUBMARINE CANDIDATES IN EACH RATING WILL TAKE THE SAME EXAM. EXAMS CONTAIN BOTH SUBMARINE AND SURFACE SPECIFIC QUESTIONS. NUCLEAR RATING EXAMS ARE CONFIDENTIAL - RESTRICTED DATA. ENSURE ALL TEST PARTICIPANTS AND ADMINISTRATORS HAVE THE REQUISITE CLEARANCE PRIOR TO EXAM DAY. B. NON-NUCLEAR ELECTRONICS TECHNICIAN (ET): (1) ET SUBMARINE COMMUNICATIONS (ETR) - ORDER AND ADMINISTER ETR EXAMS TO PERSONNEL WITH NEC 14RO, 14TO, 14CM, 14TM, 14EM, 14RM, OR 14ET. (2) ET SUBMARINE NAVIGATION (ETV) - ORDER AND ADMINISTER ETV EXAMS TO PERSONNEL WITH NEC 14NM, 14NO, 14SM, 14IC OR 14QM AND FORMER CONVENTIONAL NAVIGATION ET'S. (3) ORDER AND ADMINISTER ET EXAMS TO NON-NUCLEAR SURFACE ET PERSONNEL. C. NON-NUCLEAR MACHINIST'S MATE (MM): (1) MM AUXILIARY SUBMARINE (MME) - ORDER AND ADMINISTER MME EXAMS TO MM SUBMARINE PERSONNEL WITH NEC 4230 OR 4231. (2) MM WEAPONS SUBMARINE (MMW) - ORDER AND ADMINISTER MMW EXAMS TO MM SUB MARINE PERSONNEL WITH NEC OF 4232 OR 4233. (3) ORDER AND ADMIN MM EXAMS TO NON-NUCLEAR SURFACE MM PERSONNEL. D. FOR AVIATION ELECTRONICS TECHNICIAN (AT) INTERMEDIATE AND ORGANIZATIONAL CANDIDATES, ORDER ATI EXAMS FOR INTERMEDIATE MAINTENANCE AND ATO EXAMS FOR ORGANIZATIONAL MAINTENANCE. ENSURE PRESENT RATING OF "AT" IS ENTERED ON ANSWER SHEET FOR ALL ATI AND ATO CANDIDATES AND EXAM SPECIALTY (ATI/ATO) IS ENTERED IN THE PROPER COLUMNS OF THE EXAM RATE ON THE ANSWER SHEET. E. AVIATION STRUCTURAL MECHANIC (SAFETY EQUIPMENT) (AME) STRIKERS: MBR'S ABILITY TO QUALIFY FOR ORDNANCE HANDLING CERTIFICATION MUST BE SPECIFICALLY STATED IN CMD ENDORSEMENT/REQUEST. 4. TIME IN RATE (TIR) ELIGIBILITY SHALL BE COMPUTED PER REF A, PARA 301.11.1. 5. TIME IN RATE (TIR) WAIVERS FOR E6 AND E7 CANDIDATES. A. REF B AUTHORIZED COMMANDING OFFICERS TO WAIVE UP TO 1 YEAR OF THE REQUIRED TIME IN RATE FOR SAILORS COMPETING FOR PAYGRADES E6 AND E7 WHO RECEIVED A PROMOTION RECOMMENDATION OF EARLY PROMOTE ON THEIR MOST RECENT PERIODIC PERFORMANCE EVALUATION CURRENT PAYGRADE. THIS WAIVER IS AT THE DISCRETION OF COMMANDING OFFICERS. FOR THE PURPOSE OF THIS EXAM CYCLE, WAIVERS WILL BE BASED ON THE PERIODIC EVALUATION FOR THE PERIOD ENDING 15 MAR 00 FOR E6 CANDIDATES AND 15 NOV 00 FOR E7 CANDIDATES. EVALUATIONS AWARDED SUBSEQUENT TO PERIODIC EVALUATIONS MUST MAINTAIN A RECOMMENDATION OF EARLY PROMOTE TO MAINTAIN WAIVER ELIGIBILITY. PREPARATION OF A SPECIAL EVALUATION FOR THE PURPOSE OF CREATING WAIVER ELIGIBILITY IS NOT AUTHORIZED. B. COMMANDING OFFICERS MUST IDENTIFY PERSONNEL AUTHORIZED WAIVERS TO SUPPORTING PSD OR EXAM ORDERING ACTIVITIES IN TIME TO PERMIT ORDERING OF EXAMS FOR CANDIDATES WITH APPROVED WAIVERS. C. ACTIVITIES RESPONSIBLE FOR TRANSMITTAL OF EXAM RETURNS MUST SEPARATELY IDENTIFY THOSE CANDIDATES WHO DO NOT MEET TIR REQUIREMENTS FOR WHOM A WAIVER IS AUTHORIZED AS A SEPARATE ENCLOSURE TO THE TRANSMITTAL LETTER. FAILURE TO IDENTIFY THESE PERSONNEL WILL RESULT IN THEIR EXAMINATIONS BEING INVALIDATED FOR INSUFFICIENT TIME IN RATE. 6. AWARD POINTS. INACCURATE TRANSPOSITION OR MISSING AWARD POINTS ON ANSWER/WORKSHEETS REQUIRE FORWARDING OF DOCUMENTATION VERIFYING ALL AWARDS PER REF A. AWARD POINTS MUST BE EARNED PRIOR TO THE REGULARLY SCHEDULED MONTH OF EXAM PARTICIPATION. POINTS FOR PERSONAL AWARDS WILL BE AUTHORIZED ONLY IF THE AWARD IS APPROVED PRIOR TO THE MONTH OF EXAMINATION FOR A PERIOD ENDING PRIOR TO THE MONTH OF EXAMINATION. 7. PERFORMANCE MARK AVERAGE (PMA). COMPUTE PMA PER REF D, ANNEX Q, PARA Q-3/4. A. USE ONLY ADV RECOMMENDATION (BLOCK 45) ON NEW EVALS TO DETERMINE PERFORMANCE MARK FOR THE SPECIFIC EVAL. MOST RECENT EVAL IS THE SOLE SOURCE FOR RECOMMENDING ADV. ADV RECOMMENDATION CATEGORY IN BLK 45 TRANSLATES TO A PERFORMANCE MARK AS FOLLOWS: ADV RECOMMENDATION PERFORMANCE MARK EARLY PROMOTE 4.00 MUST PROMOTE 3.80 PROMOTABLE 3.60 PROGRESSING 3.40 SIGNIFICANT PROBLEMS 2.00 B. TO COMPUTE PMA, ADD BLK 45 PMA FOR EACH EVAL (AS DETERMINED ABOVE), THEN DIVIDE BY TOTAL NUMBER OF EVAL REPORTS AND ROUND TO TWO DECIMALS. COMPUTE PMA USING EVALS IN PRESENT PAYGRADE (INCLUDING THOSE PREPARED WHILE SERVING IN FROCKED STATUS). EVALS USED TO COMPUTE PMA MUST BE INCLUSIVE OF THE PERIODS LISTED BELOW: PROSPECTIVE EVALUATION COMPUTATION PAYGRADE PAYGRADE PERIOD E4 E3 1 JUN 00 TO 31 JAN 01 E5 E4 1 FEB 00 TO 31 JAN 01 E6 E5 1 FEB 99 TO 31 JAN 01 E7 E6 1 FEB 99 TO 31 JAN 01 C. IF A SVCMBR DOES NOT HAVE AN EVAL WITHIN THE PERIOD SPECIFIED, PREPARE A SPECIAL EVAL PER REF B, WITH A "TO" DATE OF 31 JAN 01. 8. GENERAL EXAM/ADV INFO: A. INACTIVE RESERVE EXAMS WILL BE GIVEN DURING THE MONTH OF FEB 01. DO NOT ADMINISTER EXAMS PRIOR TO 1 FEB 01 UNLESS SPECIFICALLY AUTHORIZED BY NAVPERSCOM (PERS-862). B. THE PREFERRED METHOD FOR ORDERING EXAMS IS VIA THE INTERNET. COMMANDS WITH INTERNET ACCESS BUT WITHOUT A PASSWORD MAY SEND AN E-MAIL REQUEST TO EXAM-ORDERING.N321@SMTP.CNET.NAVY.MIL. THE SECOND METHOD IS TO ORDER BY MESSAGE. LIST EXAMS IN ALPHABETICAL ORDER BY RATING, USING THE FORMAT IN EXHIBIT V-II, APPENDIX E OF REF A, ENSURING ACTIVITY UIC IS PROVIDED. THE NETPDTC ORDERING LETTER (ISSUED WITH EXAM RESULTS FOR CYCLE 066) ESTABLISHED DEADLINE FOR ORDERING EXAMS FOR THIS CYCLE. C. ADV TO E4 AND RATING ENTRY FOR NON-DESIGNATED PERSONNEL ARE GOVERNED BY REF E. D. TO CLEAR EXAM DISCREPANCIES CREATED BY INCORRECT IMAPMIS, SUBMIT CORRECTED DOCUMENTATION/INFO TO NETPDTC (N321) AND MAKE APPROPRIATE NSIPS ENTRIES. E. WORKSHEET BLOCKS C THROUGH H NO LONGER REQUIRE COMPLETION; BLOCKS 8 AND 13 OF BOTH THE WORKSHEET AND ANSWER SHEET NO LONGER REQUIRE COMPLETION; HOWEVER, ENSURE BLOCKS 11 AND 12 ARE COMPLETED. AT THE LOCAL COMMAND OR SUPPORTING PSD DISCRETION, WORKSHEETS MAY BE SIGNED PRIOR TO OR AT EXAM ADMINISTRATION SITE. AFTER THE EXAM, WORKSHEETS SHOULD BE RETAINED FOR TWO YEARS BY ADMINISTERING CMD. FILING IN INDIVIDUAL SERVICE RECORDS IS NO LONGER REQUIRED. F. A LARGE NUMBER OF CMDS/SERVICING PSD'S HAVE ORDERED EXAMS LATE. TO ALLOW TIME FOR ADEQUATE PROCESSING AND QUOTA DETERMINATION, LATE SUPPLEMENTAL ORDERS MUST BE HELD TO A MINIMUM. IMPORTANCE OF TIMELY EXAM ORDERING AND ADMINISTRATION CANNOT BE OVEREMPHASIZED. PERFORMANCE OF AT, ADT, OR IDTT IS NOT JUSTIFICATION FOR A SUPPLEMENTAL EXAM. REQUESTS FOR SUPPLEMENTAL EXAMS MUST BE SUBMITTED VIA MSG TO NETPDTC (N321), WITH NAVPERSCOM (PERS-862) AND CMD'S IMMEDIATE SUPERIOR IN COMMAND (ISIC) AS INFO ADDRESSEES. REQUESTS MUST INCLUDE MBR'S NAME, RATE, SSN, AND JUSTIFICATION FOR MISSING REGULAR EXAM; NO ACTION WILL BE TAKEN ON REQUESTS RECEIVED WITHOUT REQUIRED INFO/JUSTIFICATION. REQUESTS SUBMITTED AFTER 5 MAR 01 WILL BE DISAPPROVED. SUPPLEMENTAL EXAMS MUST BE ADMINISTERED NLT 31 MAR 01. WHEN A CANDIDATE JUSTIFIABLY MISSES REGULAR EXAM AND EXAM IS ON BOARD, SUBMIT REQUEST AS ABOVE FOR PERMISSION TO RETAIN THE EXAM FOR LATE ADMINISTRATION. G. SELECTEES FOR APPOINTMENT TO LIMITED DUTY OFFICER (LDO) ARE INELIGIBLE FOR ADVANCEMENT AND MUST BE INVALIDATED PRIOR TO THE CPO SELECTION BOARD CONVENING UNLESS MEMBER FORMALLY DECLINES SELECTION TO LDO. H. E-7 CANDIDATES WHO SUBMIT REQUESTS, HAVE REQUESTS PENDING, OR ARE APPROVED FOR TRANSFER TO THE RETIRED RESERVE, WITH OR WITHOUT PAY, ARE INELIGIBLE FOR ADVANCEMENT AND MUST BE INVALIDATED UNLESS THE REQUEST/RETIREMENT IS FOR THE MANDATED 1 JAN 02 DATE DUE TO HYT. 9. EXAM ADMINISTRATION: EXAMS WILL BE ADMINISTERED PER CHAP 7 OF REF A. A. IN ADDITION TO REQUIRED MATERIAL LISTED REF A, THE FOL ITEMS SHOULD BE PROVIDED TO LISTED CANDIDATES: ITEM RATINGS DRAFTING DIVIDERS FT, MN, ETV(SS) 12 INCH PARALLEL RULERS FT, MN, ETV(SS) AT LEAST 3 SHEETS OF DMA FORM 5090 (MANEUVERING BOARD PAPER) FT, MN, ETV(SS) BEARING RATE SLIDE RULE FT, STS NAUTICAL SLIDE RULE FT, ETV(SS) SPEED SOLVER TACAID FT, STS TOWED ARRAY D/E RANGE FINDER STS B. CALCULATORS (1) ALL EXAM CANDIDATES MAY USE SOLAR OR BATTERY POWERED, HAND-HELD ELECTRONIC CALCULATORS OF ANY KEY CONFIGURATION SO LONG AS THEY ARE CAPABLE OF DISPLAYING ONLY A SINGLE LINE OF NUMERIC AND MATHEMATICAL CHARACTERS. GRAPHING CALCULATORS, CALCULATORS CAPABLE OF DISPLAYING RUNNING TEXT, MINI-LAPTOP COMPUTERS, AND SIMILAR ITEMS SUPPORTING INFORMATION STORAGE AND RETRIEVAL ARE NOT AUTHORIZED. CANDIDATES MUST PROVIDE THEIR OWN CALCULATORS. EXAM PROCTORS SHOULD SATISFY THEMSELVES THAT THE CALCULATOR IS FOR MATHEMATICAL USE ONLY AND WILL NOT BE USED FOR RETRIEVING OR STORING TEXT. (2) SEABEE CALCULATOR USE: SEABEE RATINGS ARE NOT AUTHORIZED TO USE PREPROGRAMMED CONSTRUCTION, ELECTRICIAN, PLUMBING OR OTHER CALCULATORS DESIGNED SPECIFICALLY FOR TRADESMAN USE (SUCH AS CONSTRUCTION MASTER IV). EA CANDIDATES ARE AUTHORIZED TO USE GENERAL SCIENTIFIC CALCULATORS THAT ARE NOT PROGRAMMABLE. 10. E-4 THROUGH E-6 EXAM RESULTS SHOULD BE RELEASED BY 8 JUN 01. REF F OUTLINES SELECTEE FROCKING RQMTS. 11. E-7 EXAM RESULTS SHOULD BE RELEASED BY 15 APR 01. THE FY-02 RESERVE E-7 SELECTION BOARD WILL CONVENE 11 JUN 01. PER REF A, CANDIDATES MAY COMMUNICATE WITH THE SELECTION BOARD PRESIDENT. CORRESPONDENCE TO THE SELECTION BOARD MUST BE SUBMITTED BY THE CANDIDATE. CORRESPONDENCE WILL BE SCANNED INTO THE ELECTRONIC MILITARY PERSONNEL RECORDS SYSTEM (EMPRS) AS A PART OF THE RECORD TO BE REVIEWED BY THE BOARD. CORRESPONDENCE MUST BE ON PLAIN WHITE PAPER AND MAY BE PAPER CLIPPED; NO STAPLES, BINDERS, FOLDERS, OR TABS. A. CORRESPONDENCE MUST BE POSTMARKED NLT 15 MAY 01 AND ADDRESSED TO NAVY PERSONNEL COMMAND (PERS-862), 5720 INTEGRITY DRIVE, MILLINGTON, TN 38055-8620. CORRESPONDENCE MAY ALSO BE SCANNED INTO A .PDF FILE AND FORWARDED AS AN ATTACHMENT TO E-MAIL TO P862@PERSNET.NAVY.MIL ON OR BEFORE 15 MAY 01. B. CERTIFIED TRUE COPIES ARE NOT REQUIRED; HOWEVER, MEMBER'S SSN MUST BE LEGIBLE ON EACH ITEM/ENCLOSURE. C. COMMUNICATION OF PERFORMANCE EVALUATIONS, SPECIFIC ACHIEVEMENTS OR AWARDS EARNED OR RECEIVED AFTER 15 MAY 01 BUT PRIOR TO THE BOARD'S CONVENING MAY BE FORWARDED BY COMMANDING OFFICERS (BY FAX, E-MAIL, OR MESSAGE) TO NAVPERSCOM (PERS-862). D. A LIST OF E-7 ELIGIBLE CANDIDATES AND SELECTION BOARD CORRESPONDENCE PACKAGES RECEIVED WILL BE POSTED ON THE BUPERS WEB SITE (WWW.BUPERS.NAVY.MIL/P862/P862.HTM). RESULTS WILL BE ANNOUNCED BY NAVADMIN AND BE AVAILABLE ON THE BUPERS WEB SITE. 11. THIS NAVADMIN IS CANCELED 30 JUN 02. 12. BEST WISHES ARE EXTENDED TO ALL CANDIDATES. 13. RELEASED BY VADM NORB RYAN, JR., N1.// BT