ADMINISTRATIVE MESSAGE
 
ROUTINE       
 
R 151310Z SEP 00 ZYB MIN PSN 171963J27
 
FM CNO WASHINGTON DC//N1//
 
TO NAVADMIN
 
UNCLAS //N01900//
NAVADMIN 240/00
 
MSGID/GENADMIN/PERS-331//
 
SUBJ/AUTOMATED CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY
/(DD 214) AND THE CORRECTION TO THE CERTIFICATE OF RELEASE OR
/DISCHARGE FROM ACTIVE DUTY (DD 215)//
 
REF/A/DOC/PERS-8/930628/
 
REF/B/DOC/OSD/000327/NOTAL//
 
REF/C/DOC/DOD/890106/1336.1//
 
NARR/REF A IS BUPERSINST 1900.8C, CERTIFICATE OF RELEASE OR
DISCHARGE FROM ACTIVE DUTY.  REF B IS OSD APPROVAL MEMORANDUM OF
24 MAY 00.  REF C IS DODINST 1336.1, CERTIFICATE OF RELEASE OR
DISCHARGE FROM ACTIVE DUTY (DD 214/5 SERIES).//
 
RMKS/1.  THE CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY
(DD 214) AND CORRECTION TO THE CERTIFICATE OF RELEASE OR
DISCHARGE FROM ACTIVE DUTY (DD 215) ARE IMPORTANT RECORDS OF
SERVICE.  ACCURATE COMPLETION OF THESE DOCUMENTS IS IMPERATIVE
BECAUSE THEY ARE THE SOLE INSTRUMENTS TRANSMITTED TO VARIOUS
GOVERNMENTAL AGENCIES FOR USE IN DETERMINING BENEFITS' ELIGIBILITY.
GUIDELINES FOR COMPLETION AND DISTRIBUTION OF DD 214/215 ARE
CONTAINED IN REF A.
 
2.  REF B APPROVED THE FORMFLOW (JETFORM) ELECTRONICALLY GENERATED
DD 214 AND DD 215 AS THE ONLY DOD-APPROVED AUTOMATED VERSIONS
AUTHORIZED WITHIN THE DEPARTMENT OF THE NAVY.  PER REF C,
NO CHANGE TO THE DESIGN OR LANGUAGE OF DD FORMS IS PERMITTED.
ELECTRONIC GENERATION OF THE DD 214 IMPROVES EFFICIENCY AND
READABILITY AS WELL AS REDUCING COST OF PRODUCTION.
 
3.  PROCEDURES TO ENSURE COMPLIANCE WITH DOD DIRECTIVES INCLUDE:
    A.  APPROPRIATE SECURITY MEASURES ARE IN PLACE TO SAFEGUARD
UNAUTHORIZED USE OF THE ELECTRONIC DD 214/215 BY PLACING THE
FORM ON A SEPARATE DIRECTORY, USING LAN SECURITY AND RESTRICTING
ACCESS ONLY TO QUALIFIED PERSONNEL CREATING ACTUAL FORM.
    B.  ASSIGNING A SERIAL NUMBER IN BLOCK 18 OF THE DD 214
(BLOCK 5 OF THE DD 215) AND MAINTAINING THESE SERIAL NUMBERS
IN EITHER AN ELECTRONIC OR PAPER LOG.  THE SERIAL NUMBER CONSISTS
OF FOUR ELEMENTS (14 SPACES), TO INCLUDE COMMAND UIC, TWO DIGIT
CALENDAR YEAR, FOUR DIGIT CONSECUTIVE NUMBER, AND INITIALS OF THE
PREPARER (EXAMPLE - SER: 62981-00-0001-DWC).
    C.  LOG CONSISTS OF, AT A MINIMUM, SERIAL NUMBER, NAME OF PERSON
DISCHARGED/SEPARATED, AND EFFECTIVE DATE OF DISCHARGE/SEPARATION.
COMMANDS MAY ADD ADDITIONAL ELEMENTS AS DESIRED.
 
4.  WHEN THE FORM IS PREPARED AND PRINTED, ALL EIGHT COPIES WILL
PRINT WITH DISTRIBUTION IDENTIFIED ON EACH INDIVIDUAL PAGE.  ORIGINAL
SIGNATURES OF MEMBER AND VERIFYING OFFICIAL MUST BE ON EACH COPY.
PER REF C, COPY EIGHT MUST BE MAINTAINED AT THE ACTIVITY FOR A
MINIMUM OF TWO YEARS.
 
5.  DISKS OF THE ELECTRONIC FORMS HAVE BEEN MAILED TO ALL PSA'S AND
TYCOM N1'S FOR FURTHER DISTRIBUTION TO ALL SEPARATION ACTIVITIES,
UNDER SEPARATE LETTER.
 
6.  THE MULTI-COPY CARBON DD 214/215 WILL CONTINUE TO BE
AVAILABLE THROUGH NAVY SUPPLY SYSTEM PROVIDED IN REF A AND ARE
AUTHORIZED FOR CONTINUED USE.
 
7.  POC IS CDR D. W. CHEWNING NAVPERSCOM (PERS-33) AT
(901) 874-3465/ DSN 882, E-MAIL:  P33@PERSNET.NAVY.MIL.
 
8.  RELEASED BY VADM N. R. RYAN, JR., N1.//
 
BT