ADMINISTRATIVE MESSAGE
 
ROUTINE       
 
R 311606Z AUG 00 ZYB MIN PSN 021102J06
 
FM CNO WASHINGTON DC//N1//
 
TO NAVADMIN
 
UNCLAS  //N01070// 
NAVADMIN 229/00
 
MSGID/GENADMIN/COMNAVPERSCOM/PERS-31//
 
SUBJ/ELIMINATION OF THE OFFICER FIELD SERVICE RECORD (OFSR) FOR
/ACTIVE DUTY OFFICER//
 
REF/A/MSG/CNO WASH DEC/191605Z/JUL00//
 
REF/B/DOC MILPERSMAN//
 
REF/C/DOC/SECNAVINST 5510.30A//
 
REF/D/DOC/SECNAVINST 5211.5D//
 
NARR/REF A IS NAVOP 008/00, INTER-DEPLOYMENT TRAINING CYCLE WORKLOAD
REDUCTIONS.  REF B IS THE NAVY MILITARY PERSONNEL MANUAL.  REF C
GOVERNS THE DON PERSONNEL SECURITY PROGRAM.  REF D IS DEPARTMENT OF
THE NAVY PRIVACY ACT GUIDANCE.//
 
RMKS/1.  PER REF A, EFFECTIVE 1 SEP 00 THE OFSR WILL NO LONGER BE
MAINTAINED FOR OFFICERS ON FULL-TIME ACTIVE DUTY.  OFFICER PERMANENT
PERSONNEL RECORDS WILL CONTINUE TO BE MAINTAINED AT COMNAVPERSCOM.
THIS NAVADMIN OUTLINES ACTIONS NECESSARY TO ELIMINATE THE OFSR FOR
OFFICERS ON FULL-TIME ACTIVE DUTY.  OFSR'S FOR INACTIVE DUTY NAVAL
RESERVE OFFICERS AND NAVAL RESERVE OFFICERS SERVING ON AT, ADT, ADSW
AND PRC WILL CONTINUE TO BE MAINTAINED AT THEIR NORMAL NAVAL RESERVE
ACTIVITY.  ADDITIONALLY, ENLISTED RECORDS FOR TEMPORARY OFFICERS
WILL CONTINUE TO BE MAINTAINED.  REVISED PROCEDURES OUTLINED BELOW
WILL BE INCORPORATED IN A FUTURE CHANGE TO REF B.
 
2.  NAVAL OFFICERS HAVE ALWAYS BEEN CHARGED WITH THE RESPONSIBILITY
OF KEEPING THEIR PERMANENT PERSONNEL RECORDS UP-TO-DATE.  WITH THE
ELIMINATION OF THE OFSR, THIS RESPONSIBILITY WILL TAKE ON EVEN
GREATER IMPORTANCE.  OFFICERS ARE ENCOURAGED TO ORDER AND REVIEW
THEIR PERMANENT PERSONNEL RECORD (MICROFICHE), PERFORMANCE SUMMARY
REPORT (PSR), AND OFFICER DATA CARD (ODC).  THEY ARE ALSO ENCOURAGED
TO MAINTAIN COPIES OF ANY DOCUMENTS PREVIOUSLY KEPT IN THEIR FIELD
SERVICE RECORD.  THE MICROFICHE AND/OR PSR MAY BE OBTAINED BY
MAILING OR FAXING A WRITTEN REQUEST TO NAVPERSCOM (PERS-313C1),
FAX (901) 874-2664/DSN 882.  FORMS AND INSTRUCTIONS ARE AVAILABLE
ON THE INTERNET AT WWW.PERSNET.NAVY.MIL/PERS313/PERS-313.HTM.  SCROLL
TO THE BOTTOM OF THE PAGE AND CLICK ON PSR OR COM.  THE ODC MAY BE
ORDERED BY PHONE AT (901) 874-4846/3377/DSN 882, OR E-MAIL TO
P312ODC@PERSNET.NAVY.MIL.  THOSE OFFICERS WHO HAVE ORDERED OR
OBTAINED THEIR RECORDS WITHIN THE LAST THREE MONTHS NEED NOT
REORDER.
 
3.  THIS NAVADMIN DOES NOT ELIMINATE REQUIREMENTS TO PREPARE AND
FORWARD DOCUMENTS THAT WERE PREVIOUSLY FILED IN THE OFSR, BUT
REDEFINES THE DISTRIBUTION REQUIREMENTS FOR THOSE DOCUMENTS.
 
4.  COMMENCING 1 SEP 00, PERSONNEL OFFICES/PSD'S THAT MAINTAIN OFSR'S
WILL BEGIN RECORD CLOSEOUT AND DISTRIBUTION OF DOCUMENTS AS DISCUSSED
BELOW.  UPON REQUEST FROM THE OFFICER CONCERNED, THE PERSONNEL
OFFICE/PSD SHALL PROVIDE COPIES OF DOCUMENTS LISTED IN SUBPARAS 4A
AND 4B TO THE OFFICER.
    A.  MAINTAIN THE FOLLOWING FORMS AT PERSONNEL OFFICES/PSD'S AND
ENSURE COMPLIANCE WITH PRIVACY ACT GUIDELINES CONTAINED IN REF D.
        (1) NAVPERS 1070/602, DEPENDENCY APPLICATION/RECORD OF
OF EMERGENCY DATA;
        (2) DD 93, RECORD OF EMERGENCY DATA;
        (3) MAINTAIN COPY OF THE SGLV-8286, SERVICEMAN'S GROUP LIFE
INSURANCE ELECTION AND CERTIFICATE; AND IF APPLICABLE,
        (4) SGLV-8285, REQUEST FOR INSURANCE, AND MAIL ORIGINALS TO
NAVPERSCOM (PERS-313C1).
    B.  MAIL THE FOLLOWING ORIGINAL FORMS TO NAVPERSCOM (PERS-313C1):
        (1) NAVPERS 1070/605, HISTORY OF ASSIGNMENTS.
        (2) NAVPERS 1070/613, ADMINISTRATIVE REMARKS CONTAINING
ENTRIES DOCUMENTING THE AWARD OF U.S. MILITARY AND NON-MILITARY
DECORATIONS, MEDALS, RIBBONS, AND BADGES AUTHORIZED.
        (3) DD 214/215, CERTIFICATE OF RELEASE OR DISCHARGE FROM
ACTIVE DUTY.
        (4) NAVPERS 1421/7, DELIVERY OF TEMPORARY/PERMANENT
APPOINTMENT (PRESENT GRADE).
        (5) NAVPERS 1000/22, ACCEPTANCE AND OATH OF OFFICE.
        (6) NAVCRUIT 1000/20, OFFICER APPOINTMENT ACCEPTANCE AND OATH
OF OFFICE.
        (7) NAVPERS 1070/613, MIDSHIPMAN DISCHARGE.
        (8) NAVPERS 1000/22 (MIDSHIPMAN APPOINTMENT ONLY).
    C.  GIVE THE FOLLOWING FORMS TO THE OFFICER CONCERNED:
        (1) ALL OTHER NAVPERS 1070/613, ADMINISTRATIVE REMARKS,
PAGES NOT DISCUSSED IN SUBPARA 4B(2).
        (2) NAVPERS 1301/51, OFFICER DATA CARD.  THIS FORM WILL
CONTINUE TO BE USED TO UPDATE OR CORRECT RECORDS.  FUTURE COPIES TO
BE MAINTAINED BY EACH OFFICER AFTER VERIFICATION.
        (3) NAVPERS 1070/125, LIMITED DUTY/WARRANT OFFICER HISTORY
CARD.
        (4) NAVCOMPT 3072, DEPENDENCY STATUS ACTION.
        (5) DEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS) LETTER OF
DETERMINATION FOR DEPENDENCY.
        (6) NAVPERS 1200/1, READY RESERVE TRANSFER REQUEST/SERVICE
AGREEMENT.
        (7) NRPC 1200/1, NAVAL RESERVE QUALIFICATIONS QUESTIONNAIRE.
        (8) NAVPERS 1210/5, OFFICER QUALIFICATIONS QUESTIONNAIRE.
        (9) NAVPERS 1070/74, OFFICER'S REPORT OF HOME OF RECORD AND
PLACE FROM WHICH ORDERED TO A TOUR OF ACTIVE DUTY.
        (10) OPNAV 5211/9, RECORD OF DISCLOSURE, PRIVACY ACT OF 1974.
        (11) NAVRES 1321/1, OFFICER APPLICATION/ORDERS FOR INACTIVE
DUTY TRAINING.
        (12) OPNAV 5520/20, CERTIFICATE OF PERSONNEL SECURITY
INVESTIGATION, CLEARANCE AND ACCESS.
        (13) NAVRES 1321/2, INACTIVE DUTY TRAINING ORDERS,
TERMINATION, CANCELLATION, MODIFICATION.
        (14) NAVRES 1301/5, RESERVE OFFICER REQUEST FOR TRANSFER/
TERMINATION.
        (15) OPNAV 5350/1, DRUG AND ALCOHOL ABUSE STATEMENT OF
UNDERSTANDING.
        (16) DD 2366, MONTGOMERY GI BILL (MGIB).
        (17) OPNAV 1780/1, STATEMENT OF UNDERSTANDING - SELECTED
RESERVE EDUCATIONAL ASSISTANCE PROGRAM.
        (18) DD 2384-1, SELECTED RESERVE EDUCATIONAL ASSISTANCE
PROGRAM (GI BILL) NOTICE OF BASIC ELIGIBILITY.
        (19) NAVPERS 1070/877, STATEMENT OF SERVICE.
        (20) GENEVA CONVENTION IDENTIFICATION CARD FOR MEDICAL AND
RELIGIOUS PERSONNEL WHO SERVE IN OR ACCOMPANY THE ARMED FORCES.
        (21) ALL OTHER DOCUMENTS/FORMS, I.E., PCS ORDERS, SEPARATION
ORDERS, COPIES OF AWARD CITATIONS, LETTERS OF DESIGNATION/
QUALIFICATION, LETTERS OF APPRECIATION AND COMMENDATION, ETC., IN THE
OFSR.
    D.  FILE THE FOLLOWING DOCUMENTS IN THE COMMAND PERSONNEL
SECURITY RECORD PER REF C.  THIS ACTION HAS BEEN COORDINATED WITH
OPNAV (N09N2).  QUESTIONS PERTAINING TO COMMAND PERSONNEL SECURITY
RECORDS SHOULD BE DIRECTED TO OPNAV (N09N2) AT (202)433-8853/DSN 288.
        (1) OPNAV 5510/415, RECORD IDENTIFIER FOR PERSONNEL
RELIABILITY PROGRAM; ATTACH TO THE COVER OF THE SECURITY RECORD.
        (2) OPNAV 5510/414, PERSONNEL RELIABILITY PROGRAM SCREENING
AND EVALUATION RECORD, AND NAVPERS 5510/3.
        (3) DON CAF SECURITY CLEARANCE ELIGIBILITY CERTIFICATION.
        (4) SF 86, QUESTIONNAIRE FOR NATIONAL SECURITY POSITIONS
ELECTRONIC PERSONNEL SECURITY QUESTIONNAIRE (EPSQ), AND THE EPSQ
RECEIPT, TO BE MAINTAINED UNTIL RECEIPT OF THE DON CAF SECURITY
CLEARANCE ELIGIBILITY CERTIFICATION.
        (5) DON CAF LETTER OF NOTIFICATION OF DENIAL/REVOCATION
OF SECURITY CLEARANCE.
        (6) DESIGNATION LETTERS FOR PRP CERTIFYING OFFICIALS AND
SECURITY MANAGERS.
    E.  SERVICE RECORD JACKET MAY BE GIVEN TO THE OFFICER CONCERNED
OR DESTROYED PER PRIVACY ACT CONSIDERATIONS.
 
5.  REGULATIONS AND PROCEDURES THAT PRESENTLY REQUIRE DOCUMENTS TO
BE FILED OR ENTRIES TO BE MADE IN THE OFSRS WILL REQUIRE
MODIFICATIONS BY OFFICES OF PRIMARY RESPONSIBILITY.  THIS NAVADMIN
DOES NOT ELIMINATE REQUIREMENTS TO PREPARE AND FORWARD DOCUMENTS
REQUIRED TO UPDATE THE PERMANENT PERSONNEL RECORD AND/OR CORRECT
LEGACY DATABASES.
 
6.  DISTRIBUTION OF DOCUMENTS FOR NEW ACCESSIONS (NAVAL ACADEMY,
OCS, AND NROTC) WILL BE ADDRESSED BY SEP COVER.
 
7.  NAVPERSCOM POC IS NAVPERSCOM (PERS-313C) (901) 874-3406/3407/
DSN 882.
 
8.  RELEASED BY VADM N. R. RYAN, JR., N1.//
 
BT