ADMINISTRATIVE MESSAGE
 
ROUTINE       
 
R 152005Z MAY 00 ZYB MIN PSN 915873J33
 
FM CNO WASHINGTON DC//N1//
 
TO NAVADMIN
 
UNCLAS //N01610//
NAVADMIN 126/00
 
MSGID/GENADMIN/PERS-311//
 
SUBJ/PERFORMANCE EVALUATION AND COUNSELING SYSTEM MANUAL//
 
REF/A/DOC/BUPERS/950802//
 
AMPN/REF A BUPERSINST 1610.10, PERFORMANCE EVALUATION AND
COUNSELING SYSTEM MANUAL//
 
RMKS/1.  THE NEW PERFORMANCE EVALUATION SYSTEM, NOW FOUR YEARS OLD,
IS PROVING TO BE VERY SUCCESSFUL IN ALLOWING OFFICER AND ENLISTED
SELECTION BOARDS TO BETTER SELECT THE "MOST QUALIFIED" PEOPLE FOR
PROMOTION.  THE SUCCESS OF THIS NEW SYSTEM IS DEPENDENT ON LEADERS
MAKING THE HARD CHOICES AND THE DIFFICULT RESPONSIBILITY OF HONESTLY
COUNSELING SUBORDINATES WHO ARE NOT "NUMBER ONE."
 
2.  OFFICER AND ENLISTED REPORTS THAT ARE SUBMITTED WITH ERRORS, EVEN
IF SUBMITTED WITH ERRORS IN AN EFFORT TO "HELP" SUBORDINATES, ARE
REJECTED AND RETURNED TO REPORTING SENIOR, WITH COPY TO ISIC.
UNFORTUNATELY, ONE OUT OF FIVE (21 PERCENT) PERFORMANCE REPORTS ARE
REJECTED DUE TO PROCEDURAL ERRORS.  REJECTED REPORTS HAVE A MAJOR
IMPACT ON REPORTING SENIOR CUMULATIVE AVERAGES SINCE ONLY ACCEPTED
REPORTS ARE USED TO UPDATE AVERAGES.
 
3.  NOT ONLY CAN INCORRECT REPORTS SKEW THE CUMULATIVE AVERAGES,
INCORRECT REPORTS THAT ARE REJECTED AND NOT REPLACED IN TIME FOR A
SELECTION BOARD CAUSE GAPS IN CAREER EVALUATION.  THIS MAKES THE
SELECTION PROCESS DIFFICULT AND IS NOT FAIR TO OUR PEOPLE.  REQUESTS
FOR SPECIAL SELECTION BOARDS HAVE BEEN ON THE RISE, BUT THE FACT
THAT A FITNESS REPORT OR EVALUATION IS MISSING FROM A RECORD DOES
NOT NECESSARILY QUALIFY AN INDIVIDUAL FOR A SPECIAL SELECTION BOARD.
ALTHOUGH REF A CLEARLY STATES THAT ALL PERSONNEL ARE RESPONSIBLE FOR
THE ACCURACY AND COMPLETENESS OF THEIR RECORD WHEN IT IS PRESENTED
TO A PROMOTION SELECTION BOARD, OUR GOAL SHOULD BE FOR OUR
SUBORDINATES TO FIND NO MISTAKES IN THEIR REPORTS.
 
4.  IN AN EFFORT TO IMPROVE THIS SITUATION, HERE ARE THE TOP THREE
REASONS REPORTS ARE BEING REJECTED:
    A.  NON-COMPLIANCE.  REPORTING SENIORS NON-COMPLIANCE WITH REF A
IS THE NUMBER ONE REASON REPORTS ARE BEING REJECTED.  REPORTS IN THIS
CATEGORY ARE DEFINED AS THOSE THAT EXCEED THE FORCED DISTRIBUTION
LIMITS FOR EARLY AND MUST PROMOTE; A COMPETITIVE CATEGORY (SUMMARY
GROUP) WITH A LARGE NUMBER OF PERSONNEL SPLIT INTO SMALLER GROUPS
AND MAILED IN ON DIFFERENT DATES TO ATTEMPT TO GET MORE EARLY
PROMOTES; AND HANDWRITTEN COMMENTS.
    B.  INCOMPLETE SUMMARY GROUPS.  ALL REPORTS WITHIN A SUMMARY
GROUP MUST BE SUBMITTED TOGETHER IN ONE PACKAGE.  IF NOT, THE FORCED
DISTRIBUTION CANNOT BE VALIDATED.  PACKAGES WITH INCOMPLETE SUMMARY
GROUPS WILL BE RETURNED TO THE COMMAND WITHOUT ACTION FOR
CONSOLIDATION AND RESUBMISSION.
    C.  MISSING SIGNATURES FROM EITHER THE REPORTING SENIOR OR THE
MEMBER.  ALL REPORTS MUST HAVE THE SIGNATURE OF BOTH THE REPORTING
SENIOR AND THE MEMBER OR, IF THE MEMBER IS UNAVAILABLE FOR SIGNATURE
AND THE REPORT IS NOT ADVERSE, "CERTIFIED COPY PROVIDED" WRITTEN IN
THE MEMBER'S SIGNATURE BLOCK.
 
5.  ALL COMMANDERS AND COMMANDING OFFICERS ARE ENCOURAGED TO TAKE THE
EXTRA TIME TO ENSURE REPORTS ARE CORRECT PRIOR TO SUBMITTING TO
COMNAVPERSCOM AND IF IN DOUBT, CONTACT THE PERFORMANCE EVALUATION
SYSTEM CUSTOMER SERVICE DESK AT (901) 874-3313 OR 3316/DSN 882.
FAX:  (901) 874-2761.
 
6.  POC IS LCDR DAVE HARPER, PERS-311, AT (901) 874-3309/DSN 882 OR
(E-MAIL) P311@PERSNET.NAVY.MIL.
 
7.  RELEASED BY VADM N. R. RYAN, JR., N1.//
 
BT