RTTUZYUW RUEWMCS0000 2761610-UUUU--RUCRNAV
ZNR UUUUU
R 031610Z OCT 11
FM SECNAV WASHINGTON DC 
TO ALNAV 
INFO SECNAV WASHINGTON DC 
CNO WASHINGTON DC 
BT 
UNCLAS 
ALNAV 064/11 

MSGID/GENADMIN/CNO/WASHINGTON DC/-/OCT// 

SUBJ/CONDUCT INVENTORY AND REPORT LOCALLY HELD CLASSIFIED PERMANENT RECORDS// 

REF/A/MSGID:DOC/EXECUTIVE ORDER 13526, SECTION 3.3 AND 3.7/YMD:20100105// 
REF/B/MSGID:DOC/SECNAVMAN 5210.1 CH1/YMD:20090901/ 
REF/C/SECNAVMAN 5510.36/YMD:20060601 
NARR/REF A IS EXECUTIVE ORDER 13526, SEC 3.3 AND 3.7 CLASSIFIED NATIONAL 
SECURITY INFORMATION.  REF B IS SECNAV M-5210.1 CH1 - NAVY AND MARINE CORPS 
RECORDS MANAGEMENT PROGRAM.  REF C IS SECNAV M-5510.36 - DEPARTMENT OF THE 
NAVY INFORMATION SECURITY PROGRAM. REF D IS SECNAV M-5510.30 - DEPARTMENT OF 
THE NAVY PERSONNEL SECURITY PROGRAM.// 
POC/MATT STADEN/DON RECORDS MANAGER/CNO/DNS5/WASHINGTON DC/PHONE COMM 202-433-
4217/DSN 288-4217/EMAIL:  MATT.STADEN(AT)NAVY.MIL/POC/JILL GLENEWINKEL/MARINE 
CORPS RECORDS MANAGER/HQMC AR/ARDB/WASHINGTON DC/PHONE COMM 703-614-
2311/EMAIL: JILL.GLENEWINKEL(AT)USMC.MIL/POC/MARY ANDERSON/ DON  
DECLASSIFICATION PROGRAM OFFICE/ PHONE COMM 571-305-9390/ EMAIL: 
MARY.A.ANDERSON(AT)NAVY.MIL/ 

RMKS/1.  THE DEPARTMENT OF THE NAVY (DON) HAS A MANDATE PER REF (A) TO CONDUCT 
A DECLASSIFICATION REVIEW OF ALL CLASSIFIED PERMANENT RECORDS 25 YEARS OF AGE.  
THIS REQUIREMENT ONLY APPLIES TO PERMANENT RECORDS AS DEFINED PER REF (B).  
CLASSIFIED TEMPORARY RECORDS DO NOT REQUIRE A 25 YEAR DECLASSIFICATION REVIEW.   

2.  TO DETERMINE FUTURE RESOURCES REQUIRED TO CONDUCT DECLASSIFICATION 
REVIEWS, EACH COMMAND IS REQUIRED TO INVENTORY ALL CLASSIFIED PERMANENT 
RECORDS AND PROVIDE THE FOLLOWING INFORMATION TO DON DIRECTOR OF RECORDS BY 
CLOSE OF BUSINESS (COB) 28 OCTOBER 2011: 
     A. TOTAL LOCAL HOLDINGS OF ALL CLASSIFIED PERMANENT RECORDS PER MEDIA 
TYPE (I.E., ELECTRONIC INFORMATION SYSTEMS (EIS), PAPER, FILM, MICROFILM), 
FORMAT AND SIZE (I.E., MEASURED IN CUBIC FEET, MB, GB OR TB). 
     B. STANDARD SUBJECT IDENTIFICATION CODE (SSIC), NAME (I.E., EIS TITLE OR 
SERIES TITLE), AND NATIONAL ARCHIVES-APPROVED DISPOSITION AUTHORITY NUMBER FOR 
EACH TYPE OF RECORD. 
     C. CURRENT PHYSICAL LOCATION OF ALL LOCALLY HELD CLASSIFIED PERMANENT 
RECORDS TO INCLUDE ADDRESS(ES), BUILDING NUMBER(S) AND ROOM NUMBER(S). 
     D. TOTAL VOLUME OF LOCALLY HELD CLASSIFIED PERMANENT RECORDS OVER 25 
YEARS OF AGE AS OF 31 DECEMBER 2011. 
     E. POINT OF CONTACT INFORMATION AND COMMAND TO TRANSFER THE CLASSIFIED 
PERMANENT RECORDS, THE FEDERAL RECORDS CENTER TO RECEIVE THE TRANSFERRED 
RECORDS, AND THE PROJECTED DATE OF TRANSFER. 
     F. PROJECTED VOLUME OF LOCALLY HELD CLASSIFIED PERMANENT RECORDS THAT 
WILL REQUIRE A DECLASSIFICATION REVIEW FROM CY 2012 THROUGH CY 2020. 

3.  DECLASSIFICATION REVIEW CAN ONLY OCCUR FOR RECORDS THAT HAVE BEEN 
TRANSFERRED TO A FEDERAL RECORDS CENTER OR THE NATIONAL DECLASSIFICATION 
CENTER.  RECORD OWNERS ARE REQUIRED TO TRANSFER RECORDS IN ACCORDANCE WITH 
ESTABLISHED PROCEDURES USING STANDARD FORM 135, RECORDS TRANSMITTAL AND 
RECEIPT. 

4.  THE LIST OF PERMANENT SSIC'S, COPY OF THE SF-135, LIST OF COMMAND RECORDS 
MANAGERS, TRIM DATASET MANAGERS AND LIST OF COMMAND CIO'S ARE HOSTED ON THE 
FOLLOWING WEB SITE HTTP://DONI.DAPS.DLA.MIL/DEFAULT.ASPX.  IF YOU HAVE ANY 
QUESTIONS OR NEED ADDITIONAL GUIDANCE, CONTACT THE POC'S LISTED ABOVE.   

5.  RELEASED BY RAY MABUS, SECRETARY OF THE NAVY. 

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