RTTUZYUW RUEWMCS0000 0572238-UUUU--RUCRNAV
ZNR UUUUU
R 262238Z FEB 10
FM SECNAV WASHINGTON DC
TO ALNAV
UNCLAS
ALNAV 013/10
MSGID/GENADMIN/SECNAV/WASHINGTON DC/-/FEB// 
SUBJ/ RECORDS MANAGEMENT PLAN FOR ARCHIVING OPERATIONALLY RELEVANT 
RECORDS/INFORMATION IN SUPPORT OF OPERATIONS IN HAITI 
REF/A/MSGID:DOC/SECNAVMAN 5210.1 CH1/YMD: 20090901// 
REF/B/MSGID:DOC/OPNAVINST 3500.37C/YMD:20010216// 
REF/C/MSGID:DOC/OPNAVINST 5750.12J/YMD:20050314// 
REF/D/MSGID:DOC/OPNAVINST 5750.4D/YMD:20020823// 
REF/E/MSGID:DOC/NAVMC DIRECTIVE 5210.11E/20060515// 
REF/F/MSGID:DOC/MCO 5210.11E/20060418// 
REF/G/MSGID:DOC/MCO 3504.1/YMD:20060731// 
REF/H/MSGID:DOC/MCO 5750.1H/YMD:200090213// 
NARR/ REF (A) IS SECNAV M-5210.1 CH1 - NAVY AND MARINE CORPS RECORDS 
MANAGEMENT PROGRAM. REF (B) IS OPNAVINST 3500.37C NAVY LESSONS LEARNED 
SYSTEM (NLLS). REF (C) IS OPNAVINST 5750.12J ANNUAL COMMAND OPERATIONS 
REPORT. REF (D) IS OPNAVINST 5740.4D NAVY HISTORICAL PROGRAMS. REF (E) 
IS NAVMC DIRECTIVE 5210.11E MARINE CORPS RECORDS MANAGEMENT PROGRAM. 
REF (F) IS MCO 5210.11E MARINE CORPS RECORDS MANAGEMENT PROGRAM. REF (G) 
IS MCO 3504.1 MARINE CORPS LESSONS LEARNED PROGRAM (MCLLP) AND THE 
MARINE CORPS CENTER FOR LESSONS LEARNED (MCCLL). REF (H) IS MCO 5750.1H 
MANUAL FOR THE MARINE CORPS HISTORICAL PROGRAM.// 
POC/MATT STADEN/NAVY RECORDS MANAGER/CNO/DNS5/WASHINGTON DC/PHONE COMM 
(202)433-4217/DSN 288-4217/EMAIL: MATT.STADEN@NAVY.MIL// POC/JILL 
GLENEWINKEL/HQMC/HEAD ARDB/WASHINGTON DC/PHONE COMM (703)614-1081/DSN 
224-1081/EMAIL: JILL.GLENEWINKEL@USMC.MIL// 
RMKS/1. THOUGH THE FIRST PRIORITY IN HAITI MUST REMAIN OPERATIONAL 
READINESS AND MISSION EXECUTION, EFFECTIVE IMMEDIATELY, ALL NAVY AND 
MARINE CORPS COMMANDS SHALL TAKE ALL MEASURES TO SECURE, PROTECT, AND 
SAFEGUARD RECORDS CONCERNING CURRENT OPERATIONS IN HAITI, REGARDLESS OF 
FORMAT. FORMATS CAN INCLUDE BUT ARE NOT LIMITED TO: PAPER; PHOTOGRAPHS, 
BOTH FILM AND DIGITAL; MOTION PICTURE; AND ELECTRONIC RECORDS SUCH AS 
POWERPOINT, WORD DOCUMENTS, EXCEL SPREADSHEETS, CHAT, AND EMAILS. 
RECORDS SHALL BE CONVERTED TO PDF FOR EASY ACCESS WHEREVER POSSIBLE. 
2. LESSONS LEARNED FROM HURRICANE KATRINA HIGHLIGHT THE IMPORTANCE OF 
COLLECTING OPERATIONALLY RELEVANT RECORDS, INFORMATION, AND DATA IN 
SUPPORT OF NATURAL DISASTERS. THESE RECORDS AND INFORMATION WILL BE 
USED TO IMPROVE PERFORMANCE, REDUCE COSTS, AND CREATE BUSINESS MODELS 
FOR FUTURE DISASTER RELIEF OPERATIONS. IN ADDITION TO HISTORICAL 
SIGNIFICANCE, THERE MAY BE OTHER FEDERAL ENTITIES OUTSIDE THE 
DEPARTMENT OF THE NAVY THAT WILL BE INTERESTED IN THESE RECORDS, 
INCLUDING: CONGRESS, THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION, 
AND THE UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT. THEREFORE, 
ALL RECORDS CONCERNING OPERATIONS IN HAITI SHALL BE KEPT BY THE 
DEPARTMENT OF THE NAVY. 
3. FULL COOPERATION IS CRITICAL TO THE SUCCESS OF THIS EFFORT. THE 
FOLLOWING ACTIONS APPLY ON A NOT-TO-INTERFERE BASIS WITH MISSION 
EXECUTION: 
A. ALL FILES SHALL BE ARRANGED CHRONOLOGICALLY AND BY COMMAND. THE 
PREFERRED FORMAT FOR ALL DOCUMENTS IS ADOBE PDF. A TABLE OF 
CONTENTS/INVENTORY SHALL ACCOMPANY EACH COLLECTION OF RECORDS. 
B. RECORDS SHALL BE DIVIDED BY FORMAT. PAPER RECORDS WILL BE BOXED WITH 
THE TABLE OF CONTENTS/INVENTORY PLACED IN THE BOX. ELECTRONIC RECORDS 
WILL BE PLACED ONTO A CD OR DVD. THE FIRST FILE ON THE DISK WILL BE THE 
ELECTRONIC TABLE OF CONTENTS/INVENTORY. THE BOX AND DISK SHALL BE 
LABELED WITH THE NAME OF THE COMMAND, DATES OF THE RECORD MATERIAL, AND 
SECURITY CLASSIFICATION OF THE RECORDS. 
C. THE COMMANDER SHALL TAKE ALL MEASURES TO GUARANTEE THAT ALL RECORDS 
RELATED TO OPERATIONS IN HAITI, REGARDLESS OF WHERE THEY ARE CREATED, 
WILL BE COLLECTED AND HANDLED AS PERMANENT RECORDS. 
D. THE FOLLOWING GUIDANCE IS PROVIDED FOR USE IN DETERMINING WHETHER A 
DOCUMENT MUST BE MAINTAINED AS A RECORD: RECORDS THAT CAN BE USED FOR 
LESSONS LEARNED; RECORDS THAT OUTLINE THE DECISION MAKING PROCESS OF 
THE ONSITE COMMANDER, ESPECIALLY WITHIN THE FIRST WEEKS OF THE 
OPERATIONS; RECORDS THAT HAVE A HISTORICAL VALUE THAT TELL THE STORY OF 
NAVY AND MARINE CORPS ACTIONS DURING THE OPERATION; RECORDS THAT MAY BE 
NEEDED TO SUPPORT FUTURE LITIGATION AGAINST THE DEPARTMENT; AND RECORDS 
RELATED TO DEPARTMENT OF THE NAVY OPERATIONS IN HAITI THAT ARE 
DETERMINED TO BE OF UNUSUAL IMPORTANCE OR TO HAVE EXCEPTIONAL 
HISTORICAL SIGNIFICANCE DEPICTING IMPORTANT OR UNIQUE EVENTS. 
4. HAITI OPERATION RECORDS INCLUDE BOTH THOSE GENERATED IN HAITI AS 
WELL AS THOSE GENERATED IN CONUS BY HEADQUARTERS AND PLANNING STAFFS. 
ALL RECORDS RELATED TO OPERATIONS IN HAITI, REGARDLESS OF WHERE THEY 
WERE CREATED, WILL BE COLLECTED AND HANDLED AS PERMANENT RECORDS AND 
MANAGED PER STANDARD SUBJECT IDENTIFICATION CODE (SSIC) 5750.2 OF REF 
(A), HISTORICAL MATTER RECORDS, AND REFS (B), (C), (D), (E), (F), (G) 
AND/OR (H). 
5. RELEASED BY THE HONORABLE ROBERT O. WORK, UNDER SECRETARY OF THE 
NAVY.// 
BT
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