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FM SECNAV WASHINGTON DC
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ALNAV 049/08
MSGID/GENADMIN/SECNAV WASHINGTON DC/JUN// REF/A/DOC/NAVSUPINST 
4200.99/DON CCPMD/13OCT2006// AMPN/REF (A) IS THE DEPARTMENT OF THE 
NAVY (DON) PURCHASE CARD INSTRUCTION, NAVSUPTINST 4200.99// 
SUBJ/PURCHASE CARD PROGRAM/COMMANDING OFFICER OVERSIGHT AND INVOLVEMENT 
IN THEIR PURCHASE CARD PROGRAM// 
POC/EBNER, DOUGLAS/CALISIGN: DON CCPMD (SUP 34)/
LOC: MECHANICSBURG, PA/EMAIL: DOUGLAS.EBNER@NAVY.MIL, 717-605-9369, DSN 
430-9369// 
RMKS// 1.  THIS MESSAGE IS FOR ALL COMMANDING OFFICERS, OFFICERS IN 
CHARGE AND SENIOR MANAGEMENT PERSONNEL ASSIGNED AS HEAD OF ACTIVITY.  
THIS MESSAGE SHOULD ALSO BE DISSEMINATED TO ALL SUBORDINATE LEVEL 
COMMANDERS AND ALL AGENCY PROGRAM COORDINATORS (APCS), MILITARY, 
CIVILIAN AND CONTRACT PERSONNEL WHO ARE INVOLVED IN THE DEPARTMENT OF 
THE NAVY GOVERNMENT COMMERCIAL PURCHASE CARD (GCPC) PROGRAM.
2.  RECENT AUDITS BY THE GAO AND NAVAL AUDIT SERVICE INDICATE PURCHASE 
CARD (PC) PROGRAM CONTROLS CURRENTLY IN PLACE REQUIRE CONSTANT 
MONITORING AND OVERSIGHT TO ENSURE REASONABLE ASSURANCE AGAINST 
INSTANCES OF PC MISUSE.  THE EFFECTIVENESS AND EFFICIENCY OF THE GCPC 
RELIES ON KEY PERSONNEL PERFORMING THEIR ROLES AND RESPONSIBILITIES 
DELINEATED IN DON POLICY - NAVSUPINST 4200.99.  EACH COMMAND IS 
ULTIMATELY RESPONSIBLE TO MAINTAIN AN EFFECTIVE SYSTEM OF OVERSIGHT TO 
DETERMINE THE ADEQUACY OF INTERNAL CONTROLS AND PROGRAM PARTICIPANT 
ADHERENCE TO PC POLICIES AND PROCEDURES FOR THEIR ACTIVITY.  RECURRING 
INTERNAL CONTROL WEAKNESSES INCLUDE: IMMEDIATE MANAGEMENT OVERSIGHT BY 
THE APPROVING OFFICIAL (AO) TO ENSURE PURCHASES COMPLY WITH POLICY, 
MAINTENANCE OF REQUIRED DOCUMENTATION AND COMPLETION OF APC MONTHLY AND 
SEMIANNUAL REVIEWS.
3.  THE PULSE POINTS LISTED BELOW SHALL BE DISCUSSED WITH YOUR GCPC 
PERSONNEL AND MONITORED TO ENSURE EFFECTIVE CONTROL.
PULSE POINTS:
A.  ADDRESS SPAN OF CONTROL REQUIREMENTS FOR ALL PURCHASE CARD ACCOUNTS.
B.  REVIEW DELINQUENCY REPORTS TO ENSURE YOUR COMMAND FALLS WITHIN THE 
DOD GOAL OF NOT MORE THAN ONE PERCENT.
C.  ENSURE ALL GCPC PERSONNEL RECEIVE REQUIRED TRAINING IN ACCORDANCE 
WITH DON POLICY.  ANY PERSONNEL WHO HAVE NOT RECEIVED INITIAL OR BI-
ANNUAL REFRESHER TRAINING WILL HAVE THEIR ACCOUNT SUSPENDED, WITH 
EXCEPTION OF THOSE WHO ARE DEPLOYED.
4.  ASSESS OVERALL HEALTH OF YOUR PROGRAM ON A REGULAR BASIS.  
SEMI-ANNUAL INTERNAL REVIEWS ARE REQUIRED AND SHOULD BE SUFFICIENTLY 
DOCUMENTED.
5.  ENSURE FOCUS OF CURBING MISUSE AND ABUSE OF YOUR PC PROGRAM IS 
REGARDED WITH UTMOST IMPORTANCE.  UPON DISCOVERY OF FRAUDULENT, 
IMPROPER, AND/OR ABUSIVE PC TRANSACTIONS, YOU SHOULD CONSIDER THE FULL 
RANGE OF ADMINISTRATIVE AND DISCIPLINARY MEASURES AVAILABLE TO 
APPROPRIATELY ADDRESS THE SITUATION.  CONTACT LEGAL OR HUMAN RESOURCES 
TO DISCUSS YOUR OPTIONS.
6.  FINALLY, YOU NEED TO BE AWARE THAT THE CURRENT CONTRACT UNDER WHICH 
THE GCPC OPERATES EXPIRES NOVEMBER 29, 2008.  A FOLLOW-ON CONTRACT WAS 
AWARDED ON MAY 2, 2008 TO SUPPORT FUTURE DON PC NEEDS.  
ACCORDINGLY, NEW CARDS MUST BE ISSUED TO ALL CARDHOLDERS.  DON CCPMD 
WILL PROVIDE ADDITIONAL GUIDANCE PRIOR TO THIS EVENT.
7.  DON CCPMD POC IS MR. DOUGLAS EBNER, AT COMMERCIAL: 717-605-9369,
DSN: 430-9369, OR EMAIL: DOUGLAS.EBNER (AT) NAVY.MIL.
8.  RELEASED BY THE HONORABLE DONALD C. WINTER, SECRETARY OF THE 
NAVY.// 
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