RAAUZYUW RUENAAA9644 1952105-UUUU--RHMFIUU.
ZNR UUUUU ZUI RUEWCSE2542 1952116
R 142105Z JUL 06 PSN 825383K29
FM SECNAV WASHINGTON DC
TO ALNAV
ZEN/ALNAV @ AL ALNAV(UC)
INFO ZEN/CNO CNO
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PASS TO OFFICE CODES:
FM SECNAV WASHINGTON DC
TO ALNAV
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UNCLAS
ALNAV 059/06
SUBJ/SAFEGUARDING PERSONAL INFORMATION//
REF/A/DOC/OMB/22MAY2006//
REF/B/DOC/DOD/26MAY2006//
REF/C/DOC/DOD/15JUL2005//
REF/D/DOC/DOD/16N0V2004//
REF/E/DOC/SECNAV/28DEC2005//
REF/F/DOC/SECNAV/28DEC2005//
NARR/REF A REQUIRES REVIEW OF PRIVACY PROGRAM AND PERSONAL
RESPONSIBILITIES WRT SAFEGUARDING PERSONAL INFORMATION.  REF
B DIRECTS SERVICE COMPLIANCE WITH REF A.  REF C IS DEPSECDEF
MEMO DIRECTING DOD REPORTING REQUIREMENTS FOR LOSS OF PERSONAL
INFORMATION.  REF D IS DOD DIRECTIVE 5400.11 ADDRESSING PRIVACY
ACT RULES OF CONDUCT.  REF E IS SECNAVINST 5211.5E ADDRESSING
THE DON PRIVACY PROGRAM.  REF F IS SECNAVINST 5720.47B ADDRESSING CONTENT OF PUBLICLY ACCESSIBLE WEBSITES.//
RMKS/1.  AS INDICATED IN REFS A AND B, RECENTLY THERE HAVE BEEN
A NUMBER OF INCIDENTS WHERE PERSONAL, SENSITIVE IDENTIFICATION
INFORMATION HAS BEEN LOST OR STOLEN, WITH THE POSSIBILITY OF
COMPROMISE.  AS A FOLLOW-UP TO REF C ON REQUIRED ACTIONS
REGARDING LOSS OF THIS TYPE OF INFORMATION, IT IS IMPERATIVE
THAT EVERY DON MILITARY, CIVILIAN AND CONTRACTOR INDIVIDUAL
IMMEDIATELY REVIEW THE FOLLOWING BASIC PRIVACY ACT REQUIREMENTS:
A.  THE PRIVACY ACT OF 1974 (TITLE 5, U.S. CODE SECTION 552A)
LIMITS THE COLLECTION OF PERSONAL DATA TO INFORMATION THAT IS
RELEVANT AND NECESSARY TO ACCOMPLISH AN AGENCY PURPOSE THAT IS
MANDATED BY STATUTE OR EXECUTIVE ORDER AND PROHIBITS THE
DISSEMINATION OF SUCH INFORMATION EXCEPT WITH THE CONSENT
OF THE INDIVIDUAL.
B.  REFS D AND E REQUIRE DOD PERSONNEL TO:
(1) TAKE SUCH ACTIONS, AS CONSIDERED APPROPRIATE, TO ENSURE THAT
PERSONAL INFORMATION CONTAINED IN SYSTEMS OF RECORDS, TO WHICH
THEY HAVE ACCESS OR ARE USING INCIDENT TO THE CONDUCT OF OFFICIAL
BUSINESS, SHALL BE PROTECTED TO PRESERVE THE SECURITY AND
CONFIDENTIALITY OF THE INFORMATION.
(2) NOT DISCLOSE ANY PERSONAL INFORMATION CONTAINED IN ANY SYSTEM
OF RECORDS, EXCEPT AS AUTHORIZED BY REF (D) OR OTHER APPLICABLE
LAW OR REGULATION.  PERSONNEL WILLFULLY MAKING SUCH A DISCLOSURE
WHEN KNOWING THAT DISCLOSURE IS PROHIBITED ARE SUBJECT TO
POSSIBLE CRIMINAL PENALTIES AND/OR ADMINISTRATIVE SANCTIONS.
(3) REPORT ANY UNAUTHORIZED DISCLOSURE OF PERSONAL INFORMATION
FROM A SYSTEM OF RECORDS OR THE MAINTENANCE OF ANY SYSTEM OF
RECORDS THAT IS NOT AUTHORIZED BY REF (D) TO THE APPROPRIATE
DON PRIVACY ACT OFFICIAL AS INDICATED IN THIS MESSAGE.
C.  ADDITIONAL DOD GUIDANCE REQUIRES:
(1) SYSTEMS MANAGERS FOR EACH SYSTEM OF RECORDS SHALL ENSURE
THAT ALL PERSONNEL WHO EITHER HAVE ACCESS TO THE SYSTEM OF
RECORDS OR WHO DEVELOP OR SUPERVISE PROCEDURES FOR HANDLING
RECORDS IN THE SYSTEM OF RECORDS SHALL BE AWARE OF THEIR
RESPONSIBILITIES FOR PROTECTING PERSONAL INFORMATION BEING
COLLECTED AND MAINTAINED UNDER THE DOD PRIVACY PROGRAM.
(2) DOD PERSONNEL, AS WELL AS DOD CONTRACTORS AND
THEIR EMPLOYEES ARE STEWARDS OF THE INFORMATION.  IN THAT
CAPACITY, ALL PERSONNEL, WHETHER MILITARY, CIVILIAN OR
CONTRACTOR HAVE AN AFFIRMATIVE RESPONSIBILITY TO ENSURE
THE INFORMATION IS COLLECTED, MAINTAINED, USED AND
DISSEMINATED ONLY AS AUTHORIZED BY LAW AND REGULATION AND THAT
THE INFORMATION IS CONTINUALLY SAFEGUARDED.  PERSONNEL SHOULD
TREAT AND PROTECT THE INFORMATION IN THE SAME MANNER AS THEY
WOULD TREAT AND PROTECT THEIR OWN PERSONAL INFORMATION.
2.  DON ACTIVITIES ARE DIRECTED TO COMPLY WITH THE FOLLOWING:
A.  REPORT VIA CHAIN OF COMMAND NLT 18 AUGUST 2006 COMPLIANCE WITH THE GUIDANCE IN THIS ALNAV, TO INCLUDE 100% FAMILIARIZATION OF ALL DON PERSONNEL.  ECHELON II/MARINE CORPS MAJOR SUBORDINATE COMMANDS (MSC) CONSOLIDATE INPUTS AND FOLLOW REPORTING GUIDELINES AT WWW.PRIVACY.NAVY.MIL.
B.  IMMEDIATELY COMMENCE A THOROUGH REVIEW OF ALL DIRECTIVES,
INSTRUCTIONS AND ANY OTHER STANDARD OPERATING PROCEDURES TO
ENSURE PROCEDURES MINIMIZE THE OCCURRENCES FOR LOSS OR
COMPROMISE OF PERSONAL INFORMATION.
C.  REPORT ANY UNAUTHORIZED DISCLOSURE OF PERSONAL INFORMATION
PER REF C TO THE APPLICABLE PRIVACY POINT OF CONTACT LISTED
BELOW.
D.  COMMANDS PUBLISHING A WEB SITE ARE REMINDED OF THE PROHIBITIONS OF POSTING PRIVACY INFORMATION AS PROMULGATED IN REF F, ENCL. 2, PARA. 3.D.
3.  ADDITIONAL TRAINING WILL BE PROVIDED IN THE NEAR FUTURE
REGARDING SAFEGUARDING SCENARIOS AND CASE STUDIES TO ASSIST
PERSONNEL IN UNDERSTANDING THE CRITICAL NATURE OF PROTECTING
THIS SENSITIVE INFORMATION.
4.  PRIVACY ACT POCS:  SECNAV STAFF/DIRECT-REPORTS AND NAVY:  MS.
DORIS LAMA, 202-685-6545/DSN 325-6545 OR DORIS.LAMA@NAVY.MIL.
USMC:  MS. TERESA ROSS, 703-614-4008/DSN 224-4008 OR
TERESA.D.ROSS@USMC.MIL.
5.  RELEASED BY THE HONORABLE DONALD C. WINTER, SECRETARY OF THE NAVY.//


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