RAAUZYUW RUENAAA5126 0252147-UUUU--RUCRNAV. ZNR UUUUU ZUI RUEWMCF0808 0252133 R 252146Z JAN 06 PSN 957927K39 FM SECNAV WASHINGTON DC TO ALNAV ZEN/ALNAV @ AL ALNAV(UC) INFO ZEN/CNO CNO BT UNCLAS SUBJ: PROVISION OF DOCUMENTS IN SUPPORT OF THE COMPREHENSIVE REVIEW OF THE FEDERAL GOVERNMENT RESPONSE TO HURRICANE KATRINA PASS TO OFFICE CODES: FM SECNAV WASHINGTON DC TO ALNAV BT UNCLAS ALNAV 015/06 MSGID/GENADMIN/SECNAV WASHINGTON DC/-/JAN// SUBJ/PROVISION OF DOCUMENTS IN SUPPORT OF THE COMPREHENSIVE REVIEW /OF THE FEDERAL GOVERNMENT RESPONSE TO HURRICANE KATRINA// REF/A/DOC/OSD/17NOV2005/NOTAL// PAGE 02 RUENAAA5126 UNCLAS REF/B/DOC/OSD/28NOV2005/NOTAL// REF/C/DOC/OSD TASK FORCE POLICY/21DEC2005/NOTAL// REF/D/DOC/MCDUL 5210/28DEC2005/NOTAL// REF/E/DOC/DODD 5200.1/13DEC1996// REF/F/DOC/SECNAVINST 5510.36/17MAR1999// NARR/REF A IS A PROVISION OF DOCUMENTS IN SUPPORT OF THE COMPREHENSIVE REVIEW OF THE FEDERAL GOVERNMENT RESPONSE TO HURRICANE KATRINA. REF B IS A COLLECTION OF EMAILS RELATED TO HURRICANE KATRINA FROM OSD TASK FORCE. REF C IS UPDATED EMAIL COLLECTION GUIDANCE FROM OSD TASK FORCE. REF D IS DOD DATA CALL AND PRESERVATION OF RECORDS PERTAINING TO HURRICANE KATRINA. REF E IS DOD DIRECTIVE 5200.1, INFORMATION SECURITY PROGRAM. REF F IS SECNAVINST 5510.36, DON INFORMATION SECURITY PROGRAM.// POC/MR. CHARLEY BARTH/GS-15/DIR NAVY RECORDS DON/TEL: COMM 202-433-2435/TEL: DSN 288-2434/EMAIL: CHARLEY.BARTH@NAVY.MIL// POC/MR. MATTHEW STADEN/GS-13/NAVY RECORDS MANAGER/TEL: COMM 202 433-4217/ TEL: DSN 288-4217/EMAIL: MATT.STADEN@NAVY.MIL// POC/MRS. HELENA GILBERT/GS-13 ARDB/MC RECORDS MANAGER/TEL: COMM 703 PAGE 03 RUENAAA5126 UNCLAS 614-1081/ TEL: DSN 224-1081/EMAIL: GILBERTHA@HQMC.USMC.MIL// RMKS/1. ON 24 OCT 2005, THE ACTING DEPUTY SECRETARY OF DEFENSE ESTABLISHED THE DOD HURRICANE KATRINA COMPREHENSIVE REVIEW TASK FORCE TO LEAD THE DEPARTMENT'S PARTICIPATION IN THE HOMELAND SECURITY COUNCIL LED COMPREHENSIVE REVIEW OF THE FEDERAL RESPONSE TO THE EVENTS SURROUNDING HURRICANE KATRINA. HE ALSO DIRECTED ALL MILITARY DEPARTMENTS AND DOD COMPONENTS TO RETAIN, PRESERVE, AND MAINTAIN ALL CURRENT AND FUTURE RECORDS RELATING TO HURRICANE KATRINA, RESULTING FLOODING, OR ITS AFTERMATH. TO SUPPORT THIS REQUIREMENT AND PREPARATION OF RESPONSES TO CONGRESSIONAL INQUIRIES, THE DEPARTMENT OF THE NAVY MUST PROVIDE COPIES OF ALL DOCUMENTS RELATING TO HURRICANE KATRINA TO THE TASK FORCE IN ACCORDANCE WITH REFS A THROUGH C AND THE ADDITIONAL GUIDANCE SET FORTH BELOW. 2. ACTION. ALL COMMANDS AND ACTIVITIES WITHIN THE DEPARTMENT OF THE NAVY WILL COMMENCE DATA COLLECTION UPON RECEIPT OF THIS MESSAGE. EACH ECHELON 2 AND MAJOR SUBORDINATE COMMAND COMMANDING OFFICER WILL SUPERVISE COLLECTION EFFORTS BY THEIR SUBORDINATE COMMANDS. MARINE CORPS COMMANDS WILL FOLLOW THE GUIDANCE PROVIDED IN REF D. PAGE 04 RUENAAA5126 UNCLAS A. IN ADDITION TO ALL DOCUMENTS RELATING TO HURRICANE KATRINA, REF A PROVIDES A LIST OF SPECIFIC HISTORICAL DOCUMENTS THAT MUST BE FORWARDED. REFS B AND C PROVIDE SPECIFIC INSTRUCTIONS REGARDING EMAIL COLLECTION. B. NAVY AND MARINE CORPS RECORDS PROGRAM MANAGERS WILL PROVIDE GUIDANCE TO COMMANDS AND ANSWER QUESTIONS REGARDING RESPONSIBILITIES TO RETAIN AND PRESERVE THESE DOCUMENTS. THEY WILL ALSO ASSIST WITH IDENTIFYING THE LOCATION OF RECORDS AND ENSURING THAT THEY ARE SAFEGUARDED AND NOT DESTROYED. C. ALL DOCUMENTS INCLUDING EMAIL ARE TO BE PLACED ON COMPACT DISK (CD). REF A REQUIRES A CATALOGUE OF EACH DOCUMENT TO BE COMPLETED AND FORWARDED WITH THE CD. THE OUTSIDE OF THE CD SHOULD BE LABELED WITH THE COMMAND ADDRESS, PHONE NUMBER, POINT OF CONTACT AND SECURITY CLASSIFICATION. D. ALL PRIVILEGED DOCUMENTS MUST BE SEPARATED FROM NON-PRIVILEGED DOCUMENTS. THE COMMAND WHO PRODUCED THE DOCUMENTS IS RESPONSIBLE FOR THE PRIVILEGE REVIEW AND SHOULD UTILIZE LEGAL COUNSEL AND FOIA AND PRIVACY ACT STAFF TO CONDUCT THE REVIEW. FOR EMAIL, THE SPECIFIC SEARCH INSTRUCTIONS IN REF B PROVIDE A SCHEMA THAT DOES NOT REQUIRE A SEPARATE PRIVILEGE REVIEW BEFORE FORWARDING TO THE TASK FORCE. FOR PAGE 05 RUENAAA5126 UNCLAS OTHER NAVY/MARINE CORPS DOCUMENTS, COMMANDS WILL NEED TO DETERMINE IF A PRIVILEGE SUCH AS DELIBERATIVE PROCESS OR ATTORNEY-CLIENT APPLIES. DOCUMENTS MUST ALSO BE SEPARATED AS TO CLASSIFICATION LEVEL PER REF E. HANDLING OF CLASSIFIED DOCUMENTS AND EMAILS WILL BE IN ACCORDANCE WITH CHAPTER 9 OF REF F. E. CDS AND CATALOGUES WILL BE FORWARDED FROM THE ECHELON 2 COMMANDS DIRECTLY TO: ASSISTANT SECRETARY OF DEFENSE, HOMELAND DEFENSE ATTN: MCHALE MAULDIN TASK FORCE 2600 DEFENSE PENTAGON WASHINGTON DC 20301-2600 MARINE CORPS COMMANDS WILL FORWARD THEIR CDS AND CATALOGUES TO: COMMANDANT OF THE MARINE CORPS HEADQUARTERS MARINE CORPS (ARDB) 2 NAVY ANNEX, ROOM 1212 WASHINGTON DC, 20380-1775 ATTN: RONALD R. MCCULLY F. EACH ECHELON 2 COMMAND WILL FORWARD A CONSOLIDATED REPORT OF DOCUMENT COLLECTION TO THE DIRECTOR OF RECORDS OFFICE VIA EMAIL TO: PAGE 06 RUENAAA5126 UNCLAS USN_USMCRECORDS@NAVY.MIL. THIS REPORT WILL INCLUDE THE FOLLOWING: CATALOGUES OF ALL DOCUMENTS SENT TO THE DOD TASK FORCE, A STATEMENT OF SCOPE OF SEARCH AND A LIST OF RECORD MANAGEMENT AND LEGAL POINTS OF CONTACT WITHIN THE COMMAND. THE DIRECTOR OF RECORDS OFFICE WILL CONSOLIDATE ALL DOCUMENT CATALOGUES AND RETAIN FOR ARCHIVAL PURPOSES. NEGATIVE REPLIES ARE REQUIRED. 3. COPIES OF REFS A THROUGH C, FREQUENTLY ASKED QUESTIONS RELATED TO THIS MATTER, AND A CATALOGUE TEMPLATE CAN BE FOUND AT THE HTTP:"DOUBLE SLASH"USN.HQ.NAVY.MIL WEB SITE. FOLLOW THE COLLECTING DOCUMENTS RELATED TO HURRICANE KATRINA LINK UNDER PUBLIC ANNOUNCEMENTS. 4. RELEASE AUTHORIZED BY THE SECRETARY OF THE NAVY.// BT #5126 NNNN