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News - 2011
Online records ease Sailors’ selection board preparation 

By Chief Mass Communication Specialist (SW) Maria Yager, Navy Personnel Command Public Affairs

MILLINGTON, Tenn. – With the 2012 Navy Wide Advancement Exam for Chief Petty Officer complete, first-class petty officers hoping to advance must now focus on reviewing their record and preparing a package for the board, officials said Jan. 20.

“The advancement process for chief petty officer is two-fold,” said Navy Personnel Command (NPC) Force Master Chief (AW/SW/NAC) Jon Port. “Our first-class petty officers must take an advancement exam and then, if they score high enough to become selection board eligible; their record will be reviewed by a selection board at Navy Personnel Command.”  

Approximately 33,000 active duty and Reserve first-class petty officers participate in the exam annually. Last year about 20,500 E-6s were selection-board eligible and after a thorough review of the candidates records by a selection board of master chiefs and senior officers, 3,700 active duty and Reserve Sailors were selected for Chief.

When the selection board convenes, its members are given quotas for each rate and a precept containing guidance on factors to consider when reviewing records from the candidates’ Official Military Personnel File (OMPF). It is up to the board to score each record based on those factors, which in the past has included leadership, education, personal and professional development, competency and skill expertise, overseas and arduous duty, and collateral duties.

“Your record represents you before the selection board and that is why, if you want to be competitive for selection, you need to make sure your record is as complete as possible. Because if you have a college degree or a recent award or significant qualification and it is not in your record, the board isn’t going to know it,” said Port.

Sailors should review their OMPF for completeness and accuracy. The OMPF consists of digital images of official documents amassed over the course of an individual’s career by categories including fitness reports/performance evaluation, awards, professional history, personal data, orders, privileged information, and enlisted records. Sailors may access their OMPF online by clicking on the “My Personnel Info” link on the NPC website at

“It is the responsibility of every Sailor to ensure their official military personnel file is up to date; they do this by regularly reviewing their official record to spot discrepancies or missing documentation,” said Port.

Sailors who find items missing from their OMPF or discrepancies may submit a letter to the board and include the missing document or explain discrepancies for the board to consider. Sailors can confirm their package has arrived by clicking on the “Selection Board Status” link on the NPC web site, or by calling the NPC Customer Service Center at 1-866-U-ASK-NPC.

Letters sent to a selection board for consideration will not be permanently added to a service member's OMPF.  BUPERSINST 1070.27 outlines all items that should or should not be submitted by officer and enlisted personnel and how to submit those documents.

Correspondence to the board for the Fiscal Year 2013 E-7 Selection Board must be received by the NPC Customer Service Center by April 30 for the Reserve E-7 selection board and June 4 for active duty E-7 selection board. Communication to the board must originate from the individual candidate. Correspondence from the command to the president of the board will not be accepted or considered.

Sailors may submit correspondence through traditional mail or by e-mail. Mailing instructions and detailed information can be found in NAVADMIN 349/11. The Reserve E-7 selection board convenes May 14. The active duty E-7 selection board convenes June 18.

The active duty E-7 selection board is the largest selection board conducted in the Navy. The board typically lasts five weeks, with their results forwarded to the Chief of Naval Personnel for final approval.

For more information read NAVADMIN 349/11 and visit the “Boards” section at


NAVY PERSONNEL COMMAND: 5720 Integrity Drive, Millington TN 38055-0000 
Comments? Suggestions? Call 866-U-ASK-NPC or Email the Webmaster | Updated:1/20/2012 2:31 PM 

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