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News - 2011
Navy Issues Reminder as Commands Ready O-3 Fitness Reports 

MILLINGTON, Tenn. – An interim change to the Navy Performance Evaluation and Counseling System Instruction announced earlier this year must be applied as  reporting seniors prepare annual fitness reports (FITREPs) for more than 18,000 lieutenants Navy-wide, officials said Nov. 14.

According to NAVADMIN 219/11, Navy changed summary group totals permitted in O-3 periodic FITREPs beginning with FITREPs due Jan. 31, 2012.

“We want to remind commands to follow the summary group distribution information in the NAVADMIN because if they use the distribution rules in the instruction their fitness reports will be returned,” said Jim Price, director, Performance Evaluation Division, Navy Personnel Command.

According to the NAVADMIN, early promote (EP) recommendations are limited to 20 percent of the reporting senior’s summary group and the combined EP and must promote (MP) recommendations must not exceed 60 percent.

The change does allow an increase in one MP recommendation for each EP quota not used.
“As commands start preparing O-3 FITREPs, they will need to MANUALLY calculate the allowable numbers of MPs and EPs,” said Price.

In order to calculate the maximum number of combined MPs and EPs a reporting senior can have in a summary group simply multiply the total number of O-3s in the group by 0.6 and round up.

For example, if Captain Jones has seven O-3s in a summary group, then 7x0.6=4.2 or 5 when rounded up which allows him five combined MPs and EPs.

In order to calculate the maximum number of EPs a reporting senior can have in a summary group, simply multiply the number of O-3s in the group by 0.2, and round up.  Continuing with the previous example, Captain Jones would multiple 7x.2=1.4 or 2 when rounded up which allows him a maximum of two EPs.

The MP maximum is the difference between the rounded numbers, so based on the example Captain Jones can have up to two EPs and three MPs in his summary group. According to Price, MP recommendations may be increased by one for each EP quota not used.  All summary groups of two can receive one EP and one MP.

According to Price, the change in policy provides a mechanism for controlling performance inflation and identifies top performers early for selective detailing and selection board purposes. 

The interim change will be followed by an official change in the next revision of BUPERSINST 1610.10C and in the next update to NAVFIT98A, the performance evaluation software used throughout the fleet.
For more information, read NAVADMIN 219/11, call the NPC Customer Service Center at 1-866-U-ASK-NPC (1-866-827-5672) or email at


NAVY PERSONNEL COMMAND: 5720 Integrity Drive, Millington TN 38055-0000 
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