MILLINGTON, Tenn. – Navy Personnel Command officials remind the fleet of interim changes to the Navy Performance Evaluation and Counseling System Instruction as commands prepare annual fitness reports (FITREPs) for more than 18,000 lieutenants due next month.
According to NAVADMIN 219/11, released earlier this year, Navy changed summary group totals permitted in O-3 periodic FITREPs beginning with FITREPs due Jan. 31, 2012. Commands must manually calculate summary group distribution totals following guidance in the NAVADMIN.
Using the outdated figures listed in the Navy Performance Evaluation and Counseling System Instruction will result in invalid FITREPs that will be returned for corrections.
“NPC uses both electronic checks and block-by-block checks by a person to validate FITREPS and evaluations before entering them to the official record,” said Jim Price, director, Performance Evaluation Division, Navy Personnel Command.
An invalid report can result in a missing report in the officer’s official military personnel file if the report is not corrected.
“Commands can avoid this error by following the guidance in NAVADMIN 219/11,” said Price.
According to the NAVADMIN, early promote (EP) recommendations are limited to 20 percent of the reporting senior’s summary group and the combined EP and must promote (MP) recommendations must not exceed 60 percent.
The change does allow an increase in one MP recommendation for each EP quota not used.
“As commands start preparing O-3 FITREPs, they will need to MANUALLY calculate the allowable numbers of MPs and EPs,” said Price.
In order to calculate the maximum number of combined MPs and EPs a reporting senior can have in a summary group, simply multiply the total number of O-3s in the group by 0.6 and round up.
For example, if Captain Jones has seven O-3s in a summary group, then 7x 0.6=4.2 or 5 when rounded up which allows him five combined MPs and EPs.
In order to calculate the maximum number of EPs a reporting senior can have in a summary group, simply multiply the number of O-3s in the group by 0.2, and round up. Continuing with the previous example, Captain Jones would multiple 7x.2=1.4 or 2 when rounded up which allows him a maximum of two EPs.
The MP maximum is the difference between the rounded numbers, so based on the example Captain Jones can have up to two EPs and three MPs in his summary group. According to Price, MP recommendations may be increased by one for each EP quota not used. All summary groups of two can receive one EP and one MP.
According to Price, the change in policy provides a mechanism for controlling performance inflation and identifies top performers early for selective detailing and selection board purposes.
The interim change will be followed by an official change in the next revision of BUPERSINST 1610.10C and in the next update to NAVFIT98A, the performance evaluation software used throughout the fleet.
For more information, read NAVADMIN 219/11, call the NPC Customer Service Center at 1-866-U-ASK-NPC (1-866-827-5672) or email at firstname.lastname@example.org.