By Navy Personnel Command Public Affairs
MILLINGTON, Tenn. – Like washed khaki and dungarees, the old brown-folder enlisted field service record (FSR) will soon become a thing of the past as the Navy eliminates the paper record this year.
NAVADMIN 040/10, released Feb. 3, outlines the Navy’s plan to close-out the FSR by Sept. 30. Service record information will now be generated and maintained electronically through a secure Internet connection to the Navy Standard Integrated Personnel System (NSIPS) Electronic Service Record (ESR). Officer field service records have already been eliminated.
The Navy first implemented ESRs in 2006. Accessible through a secure Internet connection, the ESR provides access to personnel, training and awards data for individual Sailors, Personnel Support Activity Detachments (PSD), personnel offices holding service records, Navy Operational Support Centers and customer commands of PSDs. A shipboard version is available through NSIPS Afloat for Sailors at sea with limited bandwidth.
PSD Memphis began closing out records for Sailors at Navy Personnel Command (NPC) last year as part of a field test.
“It went pretty well. There are a lot of tools online that can help you locate things you need from your record,” said Personnel Specialist 2nd Class Kelvin Turner, assigned to PSD Memphis. “We have not noticed much of a hiccup.”
All active-duty and drilling Reserve Sailors can access their ESR by signing up for a self-service ESR account on the NSIPS Web page at https://nsips.nmci.navy.mil/ using a Common Access Card (CAC)-enabled computer. Sailors can view their own records, as well as make minor changes, including emergency contact information, home and mailing address, official email address, and other personal information. Navy Reserve Sailors can also input their civilian employment information.
NPC began implementing FSR close-outs early this year. According to the NAVADMIN, ESR allows for global transactions for medals and awards, training and education, personnel qualification standards (PQS), and routine administrative remarks, and creates electronic forms that can be printed and signed when a hard copy is required.
Commanding officers, executive officers and command master chiefs can obtain command-level view only access by completing the NSIPS/ESR system authorization request and contacting their local NSIPS area manager.
A much smaller version of personnel documents, such as Record of Emergency Data, Servicemember’s Group Life Insurance, Security Clearance Eligibility Certification and Family Care plans are still required to be maintained by the command to support associated programs.
NPC is conducting training at PSDs throughout the fleet to make the transition as seamless as possible.
For more information read NAVADMIN 040/10.