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News - 2011
Deadline for Creating Electronic Service Records Approaches 

By Chief Mass Communication Specialist (SW) Maria Yager, Navy Personnel Command Public Affairs

MILLINGTON, Tenn. (NNS) -- As of March 19, more than 128,000 Sailors have established a self-service electronic service record (ESR) account as the April target date approaches.

The chief of naval personnel released a NAVADMIN Feb. 5 announcing the requirement for all active duty and Reserve personnel to establish and maintain a self-service ESR account within 60 days.

"Having a self-service account is necessary for updating emergency contact information. Self-service accounts contain other important features, such as enabling Sailors to directly submit PCS (permanent change of station) travel claims upon PCS transfer, update race, ethnicity, and religion information, and view all other ESR service record information," said Vice Adm. Mark Ferguson, chief of naval personnel in NAVADMIN 043/09.

The requirement date for Sailors serving at sea and without connectivity to establish an ESR is 60 days upon return to homeport.

The Navy first implemented ESRs in 2006. The ESR provides individual Sailors, Personnel Support Activity Detachments (PSD) and personnel offices holding service records with secure, worldwide Internet access to personnel, training, and awards data. Navy Operational Support Centers and customer commands of PSDs can also use the system.

"Eventually, the enlisted field service record will be phased out and we will use only these electronic systems, so it's important for all Sailors to establish an ESR account," said Dwight Stanton, military personnel records manager at Navy Personnel Command.

Self-service accounts can be created at or on the Navy Standard Integrated Personnel System (NSIPS) ESR server on board ship.

Commanding officers, executive officers and command master chiefs can obtain command-level, view-only access by completing the NSIPS/ESR system authorization request and contacting their local NSIPS area manager. This access provides the user view-only capability for all ESR accounts within their unit identification codes.

All commands responsible for service record entries are required to initiate updates in NSIPS ESR, however official military personnel file requirements remain unchanged.

NSIPS ESR is the data entry point for electronic service record maintenance. Sailors are responsible for the accuracy of their ESR and must contact the servicing personnel office if any information is incorrect.

For more information read NAVADMIN 043/09 at

For more news from Navy Personnel Command, visit .


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