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Glossary of Terms 



Alerts - Alerts are a specific subscription request that sends a notification when a file is changed or updated.

Attachment - An attachment is a file uploaded to SharePoint and stored within a posting.  Certain placeholders within the site are set to accept attachments, and some do so exclusively.

Authors – individuals that maintain and update content on web pages.

Banding - Used in the Summary Link Web Part, creates a light gray highlighted title.

Breadcrumb Trail - Indicates to users where they are located within the site and offers links to previously visited sites/pages for navigation purposes.

Content - Content is anything from HTML text to a Word document to an image.

Default Webpage - A default webpage is shown when a subscriber clicks on a link to a website without specifying a page.  For example, the global navigation is made up of links to websites, rather than a specific posting.  In this instance, SharePoint must decide what to display to the subscriber.  The site has been programmed to display a posting called "default" if no unique posting is specified.

Document Library – A document library is a collection of files and folders for storing documents such as Word, PDF, Excel, etc.

Edit Mode - When in Edit mode (switched to by clicking "Site Actions" link and "Edit Page" link), you have access to the content management features of your site. 

Form Library – A form library is a collection of XML-based business forms, such as status reports or purchase orders.  This type of library requires Microsoft Office InfoPath.  Form libraries should be created for each separate form your organization uses that needs to be filled out and submitted.  Form Libraries are only functional in an intranet website.

GUID – (Globally Unique Identifier) A unique 128-bit number generated by Windows to identify a component (file, application, etc.)  Each uploaded file and webpage has it’s own unique GUID.

Labels – Gives users the ability to view and add metadata labels in a document.  These labels can be printed along with the document, and they can also be a searchable attribute.

Links to Postings, Websites, or Resources Off-site - Links within the site - from one page to another - are managed by SharePoint, and they will not break, even if the page is moved or renamed.  However, if an author contributes a link to a location outside of SharePoint's control, there is a possiblity that the link will be broken.  Since the outside site is beyond the control of the author and SharePoint.

Links List - The links list is a collection of Web site URLs that your users will find helpful or interesting.

Master Pages – The entire Web page that is rendered in the user’s browser is actually a combination of two pages:  a Master Page and a Content Page.  Master pages are associated with one or more content pages and are used to render the “chrome,” such as the left Quick Launch bar and the top navigation bar.  Master pages are built by developers whereas content pages are created and managed by end-users.

By default there are three content types:  Page, Article Page, and Welcome Page.

Moderator - This role is someone who has the ability to approve other users' content and set attributes, such as the publish date and the website where the content will be published.

Mosaic Effect - The mosaic effect occurs when the information in an individual dataset, in isolation, may not pose a risk of identifying (or threatening some other important interest such as security), but when combined with other available information, could pose such risk.  Before disclosing potential PII or other potentially sensitive information, agencies must consider other publicly available data - in any medium and from any source - to determine whether some combination of existing data and the data intended to be publicly released could allow for the identification of an individual or pose another security concern.

Personally Identifiable Information (PII) - PII is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual.  It is important to recognize that non-PII can become PII whenever additional information is made publicly available.  Thus, when combined with other available information, could be used to identify an individual.

Picture LibraryPicture libraries are similar to document libraries, but they are written to host graphics and images.  Picture libraries can be displayed and used in several ways.  The pictures can be viewed as thumbnails or a slide show, and there are options to edit or download the pictures.

Placeholder - A placeholder is an area on an authoring template that allows you to add or edit content on the page where is appears.

Postings - Postings are the individual web pages that result from authors contributing managed content.  Postings contain all of the content that you've entered and are based on one of the predefined templates that were created for the BUPERS/NPC website.

Resources - Resources are digital assets (e.g., Word documents, PDF files, image files).  There are two classes of resources:  internal and shared.  An internal asset is uploaded and used on one posting.  A shared asset is uploaded to a Library and one instance of that resource can be used across multiple postings.

Rich Text Formatting - Within SharePoint, an author has the ability to apply certain formatting text in the site, like bold, italics, underline, bullets, numbered lists, etc.  This type of formatting is referred to as Rich Text Formatting, as opposed to Plain Text Formatting that has no such attributes applied.

Site Collection – A site collection is a group of Web sites on a virtual server; the Web sites have the same owner and administrative settings.

Subscriber - (User) Someone who "consumes" content holds this role.  They will have no ability to affect content on the site and may be restricted to certain portions of the site.  Internet users typically hold this role.

Summary Link Web Part - used to display a set of URLs to documents, web pages or web sites.

Template - A template defines the overall layout of a webpage, which includes specifying how static text and placeholders appear to content contributors, as well as how content elements are displayed when the page displays in "live/published" mode.

Webmaster - A person responsible for maintaining one or many websites.  The duties may include ensuring the web servers, hardware and software are operating accurately, designing the website, generating and revising web pages, replying to user comments, and examining traffic through the site.  Core responsibilities may include the regulation and management of access rights of different users of a website, the appearance and setting up website navigation.  Content placement can be part of a webmaster's responsibilities, while content creation may not be.

Web Part – A web part is a container for controls such as labels, text boxes, links, and buttons.  A web part is designed to exist on a web part page to allow customization and personalization of that page.

Welcome Page – the welcome page is the default page created when a new site is created.  This page is a web parts page by nature and has the ability to use web parts as part of its contents. 

Workflow – A way of structuring tasks through a work process.  Usually includes an approval process.

 

NAVY PERSONNEL COMMAND: 5720 Integrity Drive, Millington TN 38055-0000 
Comments? Suggestions? Call 866-U-ASK-NPC or Email the Webmaster | Updated:6/26/2014 11:02 AM 


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