Records Management and Policy (PERS-313)
The Records Management Policy Branch (located in building #769 at the Navy Personnel Command, Naval Support Activity Mid-South, Millington, Tennessee) is responsible for policy and maintenance of the Navy’s Official Military Personnel File (OMPF).
The OMPF is stored in the Electronic Military Personnel Record System (EMPRS) and consists of permanent documents that reflect a member’s fitness for service, performance of duties, and entitlements, which satisfy both statutory and corporate requirements, and affect or influence a member’s career and benefits. The variety of documents includes information about the accession, training, education, performance, discipline, decoration and awards, assignments, duties, casualty status, and separation/retirement of the Navy member. Compensation, physical condition, medical treatment, personal documents, and non-service related documents might be maintained as part of the OMPF record if deemed necessary and appropriate by the Navy.
All OMPFs created after 1995 are digital image records. When a new accession file is received, a digital image OMPF is created using the member’s SSN. Documents are scanned into the digital record system EMPRS. Individual documents received afterwards will be scanned to EMPRS using the SSN on the document. After the system runs its record input cycle, documents are indexed to the record that matches the SSN. The paper document is then destroyed. A document that has been digitized is considered an original official document.
Types of Records
There are several types of personnel records. The following is a summary of the different records:
See Military Human Resource Record (MHRR) Career Information handout, this is a handy guide on the various record terms, how to access and make record corrections.
One misconception is that when one record is updated the others are updated automatically. This is not true. The member needs to review each record type for accuracy. Report any discrepancies to the appropriate Record Maintenance Agency (see below).
See the navigation links on the left for additional information on the FSR and OMPF.
BUPERS Online Login. This is a secured site and requires a BUPERS Online Login to obtain your records. This site will allow you to view your:
- Officer Data Card (ODC) - Contains Officer qualifications, promotion history, education, specialties, billet information, and personal data that is used as a basis for Officer career development.
- Performance Summary Record (PSR) - A three-part report that summarizes the Officer/Enlisted professional, performance history, and personal decorations information.
Record Maintenance Agency
For the Electronic Service Record (ESR) - See your servicing PSD or Personnel Office. (see MILPERSMAN 1000-020 Pay and Personnel Record Maintenance Responsibilities)
For Permanent Personnel Record - NPC, PERS-313 (see Document Correction).
For Professional Records Online - See NSIPS, or your servicing PSD or Personnel Office for assistance.
For ODC corrections see Officer Record Update.