The officer OMPF (permanent personnel record) is routinely updated for all personnel actions concerning an officer during their career. Officers no longer have a Field Service Record. The servicing PSD or Personnel Office that supports the officer’s duty station is responsible for forwarding documents for inclusion into the OMPF. The commanding officer and the individual officer are jointly responsible for ensuring that the OMPF is complete and contains information pertinent to the officer’s career. See References for NAVADMIN’s that pertain to the Elimination of the Officer Field Service Record (OFSR).
Officers should familiarize themselves with enclosures 1 and 2 of BUPERSINST 1070.27 for what documents are placed in their record.
The Retain/Delete List can also be a useful tool.
PERS-313 does not update online "Corporate Data" personnel records, (i.e. ODC, PSR). For Officer Data Card (ODC) corrections, refer to the Point of Contact Listing in Appendix E of the Manual of Navy Officer Manpower and Personnel Classifications, Volume II, NAVPERS 15839I.
Officers can access and view their own OMPF record real-time through "OMPF - My Record", the same documents they see on the CDROM that they order. See Official Military Personnel File (OMPF) - My Record for details.
Due to the large volume of mail received and/or returned we do not track or login mail, Because of the volume and no tracking we can not verify if a document is here or not. This procedure also applies to officer photos.
Once photos are reviewed (the mail being opened) they are sent for scanning to the record. The process from the time the photo is reviewed and sent for scanning is about 1-2 weeks before it is viewable in the OMPF (and viewable in "OMPF - My Record").
If the form is incorrect per MILPERSMAN 1070-180, it is returned to the originator for correction/resubmission. Again returns are not logged in.
The photo will be rejected/returned for any of the following reasons:
- Photo is in Black and White - Photo Must Be In Color
- Incorrect Form - Photo Must Be Attached To The Current NAVPERS Form
- Incomplete / Missing SSN - Form Must Have Complete SSN
- Missing Signature - Form Must Be Signed By Member
If after 30 days (this includes the mail process – mailing to us and or returns and the review/scanning process) the photo is not viewable the best course of action is to resubmit the photo.
If a member knows or thinks that their record will be going before a Board, they should not wait until it convenes before reviewing and trying to get a document added or removed to the OMPF (image) record, we recommend that a member should review their OMPF record six (6) months prior to a convening date. This applies also to officer photographs, they should be sent in a minimum of (6) months before a Selection Boards.
Note, documents sent to the Board as a ‘Board Package’ stays at the Board, after the board convenes, the board will destroy all document sent to them – they are not sent to us for scanning to the member’s record.
The following MILPERMAN articles (1070 series) pertain to the Officer Permanent Personnel Record. (Go to References for direct links)
- MILPERSMAN 1000-020 Pay and Personnel Record
- Maintenance Responsibilities
- MILPERSMAN 1070-020 Officer Permanent Personnel Record
- MILPERSMAN 1070-030 Creating the Officer Permanent Personnel Record
- MILPERSMAN 1070-180 Officer Photographs