The documents listed under MILPERSMAN 1070-100 are filed in the FSR for each current enlisted member of the Navy or Navy Reserve that is on their initial enlistment contract. Document filing for subsequent enlistments (reenlistments) is contained under MILPERSMAN 1070-140. Not all of the documents listed apply to all Sailors.
Additional documents deemed necessary by the command may also be filed on the left side of the FSR above the cardstock separator, with the latest date on top.
Note: Birth certificates, marriage licenses, divorce decrees, wills, or other documents of a personal nature are not filed in a service record.
For record access, review and entries, see Record Review/Access.
When a Sailor re-enlists, retires, is discharged or separates from the Navy, the servicing PSD or Personnel Office will close-out the FSR and clear that Sailors FSR of out–of-date or excessive copies of files. The pages, which are closed-out, are then forwarded to the Navy Personnel Command to be placed in the Sailor’s Official Military Personnel File (OMPF). A new FSR is opened for Sailors who re-enlist.
Record Maintenance Responsibility
The servicing PSD or Personnel Office that supports the Sailor’s duty station maintains the FSR. The commanding officer and the individual Sailor are jointly responsible for ensuring that the FSR is complete and contains information pertinent to the Sailor’s career.
Adverse information cannot be filed in the Sailor’s FSR without the Sailor having an opportunity to review that material and submit a statement concerning it. The Sailor can decline the opportunity to make a statement, but that declination must be signed and dated by the Sailor and entered into the service record.
The following types of adverse material may be filed without a written statement or declination:
- Imposition of non-judicial punishment;
- Conviction by court-martial;
- Civil conviction; allegations of unauthorized absence; or
- Any other matters to which the Sailor has previously had an opportunity to respond by submitting a statement in rebuttal.
For correction of the OMPF go to Document Corrections