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Advancement 

 Career Administration Department
Navy Enlisted Advancement Systems (NEAS)
Active Duty/Reserve Advancements
(PERS-812)

 Work Request Time Frame
EMF Updates - 3 to 6 Weeks
Restoration of Rate - 6 to 8 Weeks
Advancement Determination - 6 to 8 Weeks
Conversions - 6 to 8 Weeks

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**Update** 

NOTE:  BUPERSINST 1430.16F, Chapter 7, para 719b

Competitive Category Change

States that a member who changes competitive categories (USN to USN(FTS)) prior to publication of Navy Wide Examination results must notify NETPDTC to ensure exams are graded in the correct category.  Commands should execise caution when dealing with conversions that change a member's competitive category; changing rates and category prior to exam publication could invalidate a member's examination.  For more information contact PERS 812 directly.  

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**REVISED CY212 CTI groups**

1Jun11:  The following information supersedes NAVADMIN 133/11.  Effective CY212 (SEP2011), the CTI community will have 4 vice 6 competitive groups. 

Revised grouping is as follows:
 
Group 1 (EMC B511) Arabic/Persian-Farsi/Hebrew
Group 2 (EMC B512) Chinese/Korean
Group 3 (EMC B515) Spanish
Group 4 (EMC B516) Russian

**Update**

 **Security Clearance eligiblity requirements **  
 (BI1430.16F, para 204/714; cycle NAVADMIN)

All personnel in a rating requiring security clearance eligiblity SHALL NOT participate in a NWAE if they do not posess a favorable adjudication from DONCAF or a Commanding Officer issued Interim Clearance prior to the regularly scheduled exam date--NO EXCEPTIONS!!

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**ENLISTED MASTER FILE (EMF) UPDATES - ACTIVE DUTY**

**INACTIVE MANPOWER AND PERSONNEL MANAGEMENT INFORMATION SYSTEM (IMAPMIS) UPDATES - RESERVE**

PERS-812 may update a Sailor's advancement status within the EMF/IMAPMIS after all local avenues to resolve have failed (i.e. submission of NSIPS trouble ticket).  To request an EMF/IMAPMIS update, the servicing ESO must submit an electronic request to:

advancements-active@navy.mil (Active duty)
   
  OR
advancements-reserve@navy.mil (Reserve/FTS) 

EMF update requests must at a minimum include:
1.  effected Sailors FULL name and rate
2.  copy of applicable substantiating documents
3.  amplifying information pertaining to request
4.  ESO POC information

Do not include any part of the member's SSN.

**PERS-812 processing time for EMF/IMAPMIS updates is 3-6 weeks.

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**NAVY WIDE ADVANCEMENT EXAMS(NWAE)**

NWAE results can only be accessed by command ESO/Reps on NEAOS.

Candidates must meet all eligibility criteria set-forth in the cycle NAVADMIN and BI
1430.16F (ch 2) prior to the regularly scheduled exam date for their paygrade. 

Only those materials specifically identified and listed in BI1430.16F, the applicable advancement NAVADMIN, and the General Verbatim Instructions are authorized for use during exam administration.  No other examining material or instruments may be brought into the examining room.  Use of unauthorized material will result in exam invalidation and loss of advancement opportunity for the exam cycle.  Ratings which require and are authorized use of specialized materials during the exam are:  ETV, FT, MN, MU, OS, QM, and STS.  NO OTHER RATINGS are authorized use of specialized materials (I.E., CS conversion table). 

Verbatim.pdf  

 TIR Table                        Advancement Worksheet     

 

RATE          MONTH          YEAR          CYCLE          NAVADMIN

 

E4-E6         AUG             2012             091                126/12

E4-E6         SEP              2012             216                162/12

E8-E9         NOV             2012             217                 313/12

E7               JAN              2013             218                 294/12

E4-E7         FEB              2013             092                 308/12

E4-E6         MAR             2013             219                 342/12

E4-E6          AUG             2013             093                  090/13

E4-E6          SEP              2013             220                  116/13 

E8-E9         NOV              2013            221                   282/13

E7               JAN               2014             222                  288/13      

E4-E7        FEB               2014              094                 306/13

  ******************************************************

**NWAE RESOURCES**

Security Clearance 
1.  BI1430.16F, para 204  Applicable ratings must maintain, at a minimum, continuous eligibility

2.  SECNAV 5510.30 
     8-1.5:  DODCAF single auth for eligiblity determination
     7-1.5:  DODCAF establishes eligibility AFTER ADJUDICATION of investigation
     7-3.4.a: "Secuirty Clearance" refers to a state that exists whenever eligiblity has been established AND command has granted access; 
"Security Clearance Eligibility" refers to DODCAF determination
     7-3.4.b: Command granted access to classified info pending DODCAF determination is called "temporary
 access
" vice "interim clearance" and is an access determination under command purview

Undesignated Sailors (Strikers)
 
1.  NAVADMIN 197/09 Improved Rating Designation for  top performing Sailors 
    
-provides 3 paths for designation: NWAE; 'A' school; direct designation
      -ALL designation requests must be submitted via C-WAY application
     
-RACK/STACK for period of MAR-AUG applies to September NWAE
       -RACK/STACK for period of SEP-FEB applies to March NWAE
 2.  NAVADMIN 318/07 Implementation of Professional Apprenticeship Career 
                               Tracks (PACT)


Performance Mark Average (PMA)
 1.  BI 1610.10B, chapter 16
     -advancement recommendations and PMA calculation
 2.  BI 1430.16F, para 309 
     -computing PMA
 3.  NAVADMIN 215/10 Performance Evaluation and Advancement  
                               guidance for IA Sailors
 4.  NAVADMIN 083/10 Revised Performance and Advancement policy
 5.  NAVADMIN 193/10 Change to PFA documentation on Fitness Reports
 6.  NAVADMIN 286/10 Revised E5 Promotion Recommendation rules

 Final Multiple Score (FMS) calculation
 1.  NAVADMIN 259/10  SPECWAR alternative FMS implementation

 Education Points
 1.  NAVADMIN 301/07  Education Points for E4-E6  
 2.  PPIB 11-13  Updating Education Level for Advancement   
      -Navy College Center was replaced by the Virtual Education Center (VEC) 1JUL10.  VEC is the sole entity to update a Sailors education level w/in the Official Military Personnel File (OMPF).  

***For Education Points to be inclusive in the FMS of an exam, the award date of the diploma/degree MUST BE PRIOR to the date of the regularly scheduled exam.  Completion of degree requirements prior to exam date does not suffice for the requirement of an accredited degree.
                                                                      

 Award Points
 1.  NAVADMIN 167/09  Increase to maximum allowed award points on 
                                the E4-E6 FMS with in-theater service
 2.  SECNAV 1650.1H, chapter 1, section 1, para 113 
     -duplicate awards

 Time-in-Rate (TIR)
 1.  NAVADMIN 367/10  TIR calculation
 2.  BI 1430.16F, para 216
 3.  BI 1430.16f, para 216.e.4.b, Reinstatement to paygrade E2 and E3.
      -COs/OICs have auth to reinstate mbr to E2 or E3 ANYTIME after
       NJP RIR; completion of TIR not required

 Frocking
 1.  MILPERSMAN 1420-060 
     -frocking of enlisted personnel
 2.  BI 1430.16F, para 711 
     -removal of authority to be frocked
 3.  NAVADMIN 272/08
     -Required Enlisted Navy Leadership Development before frocking
 4.  OPNAVINST 6110.1J, encl (2), para 1.c  
     -Physical Fitness Assessment (PFA) administrative actions

 NAVLEAD
 1.  NAVADMIN 272/08  Enlisted Navy Leadership Development

 High Year Tenure (HYT)
 1.  MILPERSMAN 1160-120
     -HYT
 2.  MILPERSMAN 1160-130
     -HYT (SELRES)
 3.  BI 1430.16F, para 209.a 
     -Transfer to Fleet Reserve (FLTRES)
 4.  NAVADMIN 292/09 SELRES E1-E6 HYT adjustment

Enlisted Warfare Qualifications
 1.  BI 1430.16F, para 213
 2.  NAVADMIN 268/10 Navy Enlisted Warfare Qualification Programs
      -TYCOM establishes/maintains instruction that delineates formal 
        procedures for their specific program

 3.  OPNAVINST 1414.9
      -Qual and/or requal is mandatory for all enlisted Sailors assigned
       to a designated warfare qualifying command

 GSA/IA/OSA 
 1.  NAVADMIN 336/07 Administration of NWAE for Sailors in Iraq, AFG, & HOA
 2.  BI 1430.16F, para 614
     -Candidates affected by assignment to Iraq, AFG, & HOA
 3.  NAVADMIN 334/10 IA Gram 08
 4.  NAVADMIN 332/10 IA Gram 10

***NAVADMIN 336/07 establishes criteria for E7/LDO candidates serving in Iraq, Afghanistan and the Horn of Africa who may be waived from participation in the CPO advancement exam.  Although Sailors may be exempt from taking the exam, they ARE NOT AUTOMATICALLY Selection Board Eligible (SBE).  Establishement of SBE status is accomplished and verified via issuance of an exam profile sheet.  Sailors who do not have a valid profile sheet for the applicable cycle ARE NOT SBE.  To execute selection board eligiblity, servicing ESO/ADMIN teams must identify eligible candidates on an exam transmittal letter and forward it to NETPDTC.  A worksheet containing the Performance Mark Average (PMA) must be forwarded as well.  Refer to NAVADMIN 336/07 for additional information and specific requirements.  Failure to comply with established policy and procedures will result in missed advancement opportunity.

***MISSED IA EXAM CYCLES:  To ensure IA Shipmates are afforded advancement opportunity for missed exam cycles, ESO's must identify affected Sailors (w/ applicable missed cycles) in a separate enclosure to the Letter of Transmittal for the first exam participated in upon redeployment of a qualifying on of a tour.   NAVADMIN 336/07 and BI1430.16F (para 614) provide specific policy and procedures guidance.

NETPDTC will use the Standard Score (SS) from the exam cycle taken upon return, along with the PMA and other applicable FMS factors that were present at the time of the missed cycle, to compute/establish a FMS for the missed cycle.  The established FMS will be compared to the Minimum Multiple Required for the missed cycle; advancement status (PNA/selectee/fail) will be determined accordingly; profile sheet will be issued.  If the Sailor is selected for advancement for a missed cycle, servicing ESO's must request an EMF update to post the retroactive advancement and effect pay.   


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**NON-NWAE ADVANCEMENT RESOURCES**

CNRCINST 1130.8H (vol IV, para 030702)
Criteria for advanced paygrade entry
(college credits, Sea Cadets, DEP referrals, DEP PQS, etc)

MILPERSMAN 1430-010
Accelerated Advancement of Recruit Training, Class 'A" School Graduates, and Ceremonial Guard

OPNAVINST 1700.10K
Sailor of the Year (SOY) Program

MILPERSMAN 1510-030
Advanced Electronics Field, Advanced Technical Field, and Nuclear Field

MILPERSMAN 1160-100
Selective Training and Reenlistment (STAR)

MILPERSMAN 1430-020
Advancement after Reduction-in-Rate (RIR)/Restoration of Rate (ROR)
**See BI 1430.16F, para 216.e.4.b, for E2/E3 reinstatement after RIR

MILPERSMAN 5812-010
Setting Aside of Nonjudicial Punishment (NJP)

Manual for Court Martial (MCM) (part V, para 6)
Suspension, mitigation, remission, and setting aside NJP punishment


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**NAVY ADVANCEMENT CENTER (NAC)**

Visit the NAC website for information on the following:
(log-in required)

Bibliography for Advancement Study
Advancement Handbooks
Correspondence Courses
Catalog of Courses
Profile Sheets
Exams Discrepancy List


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**Contacting PERS-812**

Commercial: (901)874-XXXX
DSN: 882

Branch Head

NCCM(SW/AW) Steve Cullen x3224

(Active Duty)  
advancements-active@navy.mil   

(Reserve/FTS)
advancements-reserve@navy.mil

Career Adminstration Caseworkers      

EMAIL: P812A or CALL x4457  Navy Region Midwest, Mid-Atlantic, and Washington District          

      EMAIL:  P812A1 or CALL x4500 Navy Region Midwest, Southwest, Hawaii , and Southeast

 

NAVY PERSONNEL COMMAND: 5720 Integrity Drive, Millington TN 38055-0000 
Comments? Suggestions? Call 866-U-ASK-NPC or Email the Webmaster | Updated:5/6/2014 9:37 AM 


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