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 PERS 8031 - Career Administration Department
Active Duty/Reserve Advancements

Work Request Time Frame
EMF Updates - 1 to 2 Weeks
Restoration of Rate - 6 to 8 Weeks
Advancement Determination - 6 to 8 Weeks




PERS-8031 may update a Sailor's advancement status within the Enlisted Master File (EMF)/Inactive Manpower and Personnel Management Information System (IMAPMIS) after all local avenues to resolve have failed (i.e. submission of NSIPS trouble ticket, contacting the servicing PSD/NOSC for assistance with the issue). 

o request an EMF/IMAPMIS update, the servicing PSD/NOSC or ESO must submit a request to: for Active Duty for Reserve/FTS

PERS 8031 requires the following information for all EMF/IMAPMIS requests:
1.  Sailor's FULL name and rate
2.  a copy of substantiating documents
3.  amplifying information pertaining to request
4.  PSD/ESO Point of Contact information

PERS 8031 requires the following documents for advancement determination requests (as applicable):
1.  Request for Advancement Determination Letter
2.  C-WAY Approval Letter or Direct Conversion Message 
3.  Profile Sheet w/ DOD ID#
4.  Reserve Affiliation orders



RATE           MONTH      YEAR         CYCLE           NAVADMIN
E4-E6          SEP            2018          240               110/18
E4-E6          AUG           2018          103               120/18
E4-E6          MAR           2018          239               252/17
                    MAR           2018         UPDATE         086/18
E4-E6          FEB             2018          102              207/17
E7               JAN             2018          238               175/17
E4-E6          SEP             2017          236               070/17
E4-E6          AUG            2017          101                041/17
E4-E6          MAR            2017          235                226/16
E4-E6          FEB             2017          100                201/16
E7               JAN             2017          234                185/16
E4-E6          SEP             2016          232                083/16
E4-E6          AUG            2016          099                074/16
Competitive Category Change
1.  BUPERSINST 1430.16F, Chapter 7, para 719b - a member who changes competitive categories (USN to USN(FTS)) prior to publication of Navy Wide Examination results must notify NETPDTC to ensure exams are graded in the correct category.  Commands should execise caution when dealing with conversions that change a member's competitive category; changing rates and category prior to exam publication could invalidate a member's examination.  

Advancement Determination
1.  BUPERSINST 1430.16F, Chapter 7, para 720 -  Personnel who participated in a Navy-wide rating examination or selected for advancement by a selection board during a tour of active duty and subsequently are released to inactive duty or discharged before the limiting date of advancement may be advanced under the following conditions:
   a. The individual must be a satisfactory participating member of a Navy Reserve drilling unit.
   b. Affiliation or reenlistment in the Navy Reserve must be within 12 months of the date of RELACDU.
   c. Request for advancement determination must be submitted within 6 months of the date of affiliation/reenlistment in the Navy Reserve. Advancement determination is always based on the latest examination in which the individual participated.
   d. Be in a “selectee” status and meet the FMS required for advancement in the Navy Reserve.

A request for advancement determination will need to be submitted if the member was selected for advancement; however, prior to the advancement effective date, the member converted to another rate or/and competitive category which requires a determination from PERS 8031 before the advancement can be made effective.  The command should use the template letter from the BUPERSINST 1430.16F, FIGURE 7-4, and change the wording to best fit the Sailor's situation.  

Security Clearance 
1.  BUPERSINST 1430.16F, para 204/714; cycle NAVADMIN list applicable ratings that must maintain, at a minimum, continuous eligibility.

2.  All E4-E6 candidates in a rating requiring a security clearance eligibility SHALL NOT participate in a NWAE if they do not have a favorable adjudication from DODCAF or a Commanding Officer issued Interim Clearance reflecting in JPAS prior to the date annotated on the cycle NAVADMIN--NO EXCEPTIONS!!

Performance Mark Average (PMA)
 1.  BUPERSINST 1610.10B, chapter 16 - advancement recommendations and PMA calculation
 2.  BUPERSINST 1430.16F, para 309 - computing PMA
 3.  NAVADMIN 215/10 - Performance Evaluation and Advancement guidance for IA Sailors
 4.  NAVADMIN 083/10 - Revised Performance and Advancement policy
 5.  NAVADMIN 193/10 - Change to PFA documentation on Fitness Reports
 6.  NAVADMIN 286/10 - Revised E5 Promotion Recommendation rules

 Final Multiple Score (FMS) calculation
NAVADMIN 259/10 - SPECWAR alternative FMS implementation
 2. NAVADMIN 114/14 - Advancement Policy Update

 Education Points
 1.  NAVADMIN 301/07 - Education Points for E4-E6 FMS
 2.  PPIB 11-13  Updating Education Level for Advancement  - Virtual Education Center was replaced by the Joint Service Transcript Office (JST).  JST is the sole entity to update a Sailors education level in the Official Military Personnel File (OMPF).

 Award Points
 1.  NAVADMIN 167/09 - Increase to maximum allowed award points on the E4-E6 FMS with in-theater     
 2.  SECNAV 1650.1H, chapter 1, section 1, para 113 - duplicate awards

 Time-in-Rate (TIR)
 1.  NAVADMIN 367/10  - TIR calculation
 2.  BUPERSINST 1430.16F, para 216
 3.  BUPERSINST 1430.16f, para 216.e.4.b, Reinstatement to paygrade E2 and E3. 
COs/OICs have auth to reinstate mbr to E2 or E3 ANYTIME after NJP RIR; completion of TIR not required.
 4.  Update to CO/OICs authority to reinstate to E4 NAVADMIN 200/17

 Enlisted Warfare Qualifications
 1.  BUPERSINST 1430.16F, para 213
 2.  NAVADMIN 268/10 Navy Enlisted Warfare Qualification Programs
      -TYCOM establishes/maintains instruction that delineates formal procedures for their specific program

 3.  OPNAVINST 1414.9 - Qual and/or requal is mandatory for all enlisted Sailors assigned
       to a designated warfare qualifying command

 1.  NAVADMIN 336/07 Administration of NWAE for Sailors in Iraq, AFG, & HOA
 2.  BUPERSINST 1430.16F, para 614 - Candidates affected by assignment to Iraq, AFG, & HOA
3.  NAVADMIN 334/10 IA Gram 08
4.  NAVADMIN 332/10 IA Gram 10

***NAVADMIN 336/07 establishes criteria for E7/LDO candidates serving in Iraq, Afghanistan and the Horn of Africa who may be waived from participation in the CPO advancement exam.  Although Sailors may be exempt from taking the exam, they ARE NOT AUTOMATICALLY Selection Board Eligible (SBE).  Establishment of SBE status is accomplished and verified via issuance of an exam profile sheet.  Sailors who do not have a valid profile sheet for the applicable cycle ARE NOT SBE.  To execute selection board eligibility, servicing ESO/ADMIN teams must identify eligible candidates on an exam transmittal letter and forward it to NETPDC.  A worksheet containing the Performance Mark Average (PMA) must be forwarded as well.  Failure to comply with established policy and procedures will result in missed advancement opportunity.

***MISSED IA EXAM CYCLES:  To ensure IA Shipmates are afforded advancement opportunity for missed exam cycles, ESO's must identify affected Sailors (with applicable missed cycles) in a separate enclosure to the Letter of Transmittal for the first exam participated in upon redeployment of a qualifying on of a tour.   

NETPDC will use the Standard Score (SS) from the exam cycle taken upon return, along with the PMA and other applicable FMS factors that were present at the time of the missed cycle, to compute/establish a FMS for the missed cycle.  The established FMS will be compared to the Minimum Multiple Required for the missed cycle; advancement status (PNA/selectee/fail) will be determined accordingly; profile sheet will be issued.  If the Sailor is selected for advancement for a missed cycle, servicing ESO's must request an EMF update to post the retroactive advancement and effect pay.   

Command ESOs can verify candidates' advancement eligibility at  
Individual candidates can verify their own eligibility status through NEAS at  

If candidates have questions about their eligibility, they should contact their ESO. 
If a status states "BUPERS Invalid" or there is no profile sheet, the ESO or CCC should contact PERS-8031 or NETPDC to verify the reason for the invalidation.  


CNRCINST 1130.8K (vol IV, para 030702)
Criteria for advanced paygrade entry
(college credits, Sea Cadets, DEP referrals, DEP PQS, etc)

Accelerated Advancement of Recruit Training, Class 'A" School Graduates, and Ceremonial Guard

Sailor of the Year (SOY) Program

Advanced Electronics Field, Advanced Technical Field, and Nuclear Field

Selective Training and Reenlistment (STAR)

Advancement after Reduction-in-Rate (RIR)/Restoration of Rate (ROR)
**BUPERSINST 1430.16F, para 216.e.4.b, for E2/E3 reinstatement after RIR

Setting Aside Non-judicial Punishment (NJP)

Manual for Court Martial (MCM) (part V, para 6)
Suspension, mitigation, remission, and setting aside NJP punishment


**Contacting PERS-8031**


Active Duty:   



NAVY PERSONNEL COMMAND: 5720 Integrity Drive, Millington TN 38055-0000
 Address Correspondence to: Attn: PERS-### or BUPERS-###
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Last Modified: 5/18/2018 11:51 AM
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