Command Climate Assessment Process
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1. Both Active and Reserve Commanders, Commanding Officers and Officers-in-Charge (hereafter referred to as Commanders) shall complete a command climate assessment within 90 days after assumption of command and every 9-12 months as follow-up assessments during their command tenure.
Note: Personnel assigned to Reserve augment units (units not listed on the Standard Navy Distribution List) will be surveyed by their cognizant supported command.
2. The following are exceptions to the Under Secretary of Defense Memorandum, Command Climate Assessments dated 25 July 2013, on the conduct of command climate assessments for units of fewer than 50 personnel or with fewer than 16 personnel or 16 respondents:
a. Each unit, regardless of size, is required to complete a command climate assessment.
b. Units with fewer than 16 personnel or 16 respondents on the Defense Equal Opportunity Management Institute (DEOMI) Organizational Climate Survey (DEOCS) shall conduct a command climate assessment via focus groups, interviews, observations and reviewing command records and reports.
3. The command climate assessment shall be completed using the DEOCS, focus groups, interviews, observations and reviewing command records and reports. The command climate assessment shall not take longer than 60 days, 110 days for Navy Operational Support Centers (NOSCs), from the start of the DEOCS to the Commander’s debrief of the command. An example of a command climate assessment timeline is outlined below:
a. DEOCS: 21 days; One drill cycle for Navy Reserve Augmented Units.
Note: When a DEOCS is requested a user name, password and URL are provided to the survey administrator. When the command closes out the survey the administrator must specifically request that the report be generated.
b. Request/receive report from DEOMI: 7 days.
c. Command Assessment Team (CAT) review of the report: 10 days; 25 days Navy Reserve Augmented Units.
d. Conduct focus groups/interviews: 10 days; 30 days for Navy Reserve Augmented Units.
e. Preparation of the executive summary and plan of action and milestones (POA&M): 7 days; 10 days for Navy Reserve Augmented Units.
f. Commanders shall debrief their commands no later than 5 days after receipt of the executive summary from the CAT.
4. Records and reports shall be maintained and reviewed quarterly.
5. Any deviation from these procedures shall be approved, in writing, by the Echelon II Commander via the Echelon II Command Climate Specialist (CCS) or Equal Opportunity program manager.
6. Command Climate Specialist and/or Command Managed Equal Opportunity program managers shall track and provide oversight of the command climate assessment process for subordinate commands.
7. Commands outside the continental United States with local foreign national employees can request an extension, to be granted by their Echelon II Commander, to allow for survey question and response translation.
Climate Assessment Tools
1. The DEOCS is available from the research department of DEOMI through the DEOCS website.
Enhanced Commander Accountability
2. The DEOCS Assessment to Solutions website is designed to support leaders and equal opportunity professionals by providing tools and products designed to address the mission-impacting issues that were identified during the climate assessment process.
1. Commanders shall conduct a face-to-face debrief of their command climate assessment executive summary, using the DEOCS to include a POA&M, with their Immediate Superior-in-Command (ISIC). Video Teleconference (VTC) is an acceptable method for Commanders not located in the same geographic region as their ISIC. The ISIC can authorize the use of Defense Collaboration Services or teleconferences for commands without VTC capability. Commanders shall provide their ISIC with a face-to-face debrief at the first opportunity either in person or VTC. This process will provide the ISIC an opportunity to mentor the Commander and shall happen within 60 days of completion of the command climate assessment, unless otherwise approved by the Echelon II Commander. The POA&M and executive summary shall be forwarded to the ISIC no later than 30 days after completion of the command climate assessment.
2. Commanders shall include the ISIC Commander contact information in their initial DEOCS request to enable automatic ISIC visibility of the command climate survey process. Commanders shall also validate the ISIC contact information when closing the DEOCS and requesting the DEOCS report to enable the ISIC to receive automatic notification and directly access the DEOCS results and report.
3. The Chief of Naval Operations (CNO) has directed that Echelon II Commanders list the Vice Chief of Naval Operations or the Director, Navy Staff (whichever is applicable) rather than the CNO as their ISIC.
4. ISICs at each level shall issue guidance to their respective Commanders on scheduling the face-to-face debriefs and provide the ISIC contact information for ordering the DEOCS.
5. Debriefs shall cover significant findings, areas of strength, areas of concern, an explanation of the validation process, actions taken, and plans developed to improve command climate. Brief format will be determined by the Echelon II Commander.