In 2006, the Navy Standard Integrated Personnel System (NSIPS) Electronic Service Record (ESR) was established as the single field-level entry point for Navy service record maintenance.  ESR was also designed to replace the enlisted paper Field Service Record (FSR).  After allowing a time for ESR familiarization the Navy will now initiate the closeout of the Enlisted Field Service Record (EFSR) (paper record).

To comply with the Government Paperwork Elimination Act (GPEA) of 1998 the Navy will begin a phased closeout of the EFSR beginning in January 2010 with completion by the end of Fiscal Year 2010.  Timeframes for specific activities to begin their closeout are contained in the EFSR Closeout Implementation Plan.

This closeout will be accomplished by using the Electronic Submission (e-Submission) Application and will apply to all active duty and reserve personnel (less IRR).  See NAVADMIN 040/10 for additional details.

Training will be provided to each EFSR Holder prior to initiating the EFSR closeout.

For questions on the elimination of the EFSR, please send to mill_EFSR@navy.mil.

In preparation of the closeouts the EFSR Disposition Plan outlines how designated FSR holders will process FSR documents during the Navy’s closeout of the EFSR.  This disposition plan should be provided to all customer commands in advance of the scheduled closeout as well as the EFSR Sailor Communication.

The personnel processes and functions that have supported you – the Sailor - during your Navy career will continue to be provided by your personnel office.  What will change is how and when your record documents are forwarded to your OMPF.

All too often we get correspondence from current and former Navy personnel requesting copies of documents that were mailed in, but we do not have them in the OMPF.  Every Sailor should maintain a copy of any and all service record documents in a safe location (as you would for all your important documents).

Beginning in January 2010, the FSR closeout will be phased predominately by geographic location.  Prior to commencing the FSR closeout, FSR holders must have the following to complete this process:

• CAC card with valid DOD PKI certificate
• Approved access to BUPERS Online (BOL)
• Approved access to the Navy Electronic Submission (e-Submission) Application